Imran Ahmad Lone

MR Management Representative (Document Control Manager),

Gulf Coopertion Symbols Cont. Co

Al Khobar, Dammam

12.2008 - 03.2020

FORMER PROJECTS
Anbu Export Refinery Project : Delayed Cooker Package of Temporary Facilities YERP (TR)
Az Al- Zawr Sites : MA'ADEN/PMC Construction Camp (Worley Parson)Ma’aden}
L- Jalamid Village Accom : EPC Accommodation Village at Al Jalamid (Worley Person/ Ma’aden)
E Power Technology, Center Construction Site Preparation and Development
Anbu OTS Project : Operations Temporary Site Facilities (TR & YASREF)
Anifa SCADA/RTU : Project of Saudi Aramco Communication SCADA/RTU & Security Sys
STAR Accommodation : Dammam Yard Development
Nterpret and implement quality assurance standards in organization to ensure quality is maintained: Reviews quality assurance standards, studies existing quality policies and procedures, and discusses department personnel and HOD's to evaluate effectiveness of quality assurance program
Quality Management System, Document Control Management, Occupational Health, Safety Management, Environmental Management Systems
Exhibited leadership in identifying & verifying quality issues according to International Management Systems in the assigned project
In-depth knowledge about various management system standards & implementation of the same;
Xpertise in managing all documentation/ record maintenance/ paperwork to ensure accuracy of the Quality KPI's
Ioneered the set-up of Document Control Management System to ensure control on complete project documentation
Trong expertise of working as a QA Coordinator of project works to ensure compliance with standard codes, procedures/ specifications;
Evelop & validated standard forms used for project like Transmittal, Outgoing Incoming Logs, Review Comments Form, Materials Submittal Approval Form, NCR Form and RFI Form Comprehensive knowledge of NCR’s RFI’s CAR’s Method Statements, Specifications,
Uality Management, Planning & Execution of document management including audit records
Initiate document change process upon receiving a request from department head that sop is not fulfilling sustainable requirements
Nsure that retained documented information is maintained & appropriately, readily available to access by Auditors on board
Ensure master lists of documented information are up-to-date
Ensure that all documented information is in compliance of internal and external requirements
Etain and update all mater lists of sop's Manuals, ITP's, PQP, PE, procedures, Method statements etc
Closely monitor the external origin document status and inform any expires to the concerns
Coordinate origination of the documents for retention period and set reminders to shred immediately on meeting the retention periods
Ensure that all Documented information such as SPO'S MANUAL, Procedures, ITP, PQP, PE, Method statements etc
Are updated and current revisions any obsolete documents remove immediately and retain for future references
Meet department head for any inconvenience found in set forth Objectives and raise observation to improvements
Prepare monthly progress reports on all assigned quality functions
Ensure customers satisfaction register is regularly updated and maintained
Any customer complaints immediately forward to concerned head if not under my control
Prepare management review reports and have distribution to concerned
Make sure all documented information and gone through proper channel of authority and is authorized to be implemented and enforced
Ensure that the best controlling system is in place to control and identify the documentation
In-depth knowledge about various management system standards & implementation of the Process Improvement
Xpertise in managing all documentation/ record maintenance/ paperwork to ensure accuracy as per requirements
Ioneered the set-up of Document Control Management System to ensure document Control on complete project documentation
Steered the execution of inspections & audits and monitored activities; prepared observation and non-conformance reports, if required;
Elationship Management performed internal audits to ensure product & process effectiveness
Trong expertise of working as a QA Coordinator
Ensure compliance with standards, codes, procedures/ specifications;
Omprehensive knowledge of NCR's RFI's CAR's Method Statements, Specifications,
Iscuss frequent quality complaints by customers with the departments and insist on resolving immediately
Considering over 13 years of multiple working experiences, I have gained competence in Document Control Management, DCM as well as Quality Management System, OH&S management System & Environmental Management system
Well experienced in reviewing, generating numbers and keeping under controlled revision status of Company manuals and managing all types of Project Documents besides directing & liaising with other departments
I am leading a team of DCC at head office to ensure full compliance with the client documentation requirements
Etting up Document control management system to validate control on complete project documentation out-going and incoming (technical, non-technical all types of documents by establishing project specific document control procedure which includes:
Ocument Numbering and Coding system based on projects work breakdown Structure (WBS)
Roject Filling System for both Electronic and Hard copies
Lectronic Data Management System (EDMS) prescribed by the client/company
Eview and approval of work flow processes for major project documents drawings, materials submittals, NCR’s RFI’s CAR’s Method Statements, Specifications, Inspections Test etc
For the control system and tracking
Review and create standard forms to be used for the project such as transmittals drawings out-going Incoming logs, review comments Form, Materials Submittal Approval Form, NCR Form, RFI Form, etc
Ensure overall implementation of document control on each project and updated status for revisions
Generating a control number which will control the document as its unique identifiers which are as follows; department identifier, discipline identifier and document Identifier with Sequential number Etc
As required per Client procedure
Assist in setting up the Document control system for head office/Site and engineering support centers
Prepare all project document control related procedures during the entire duration of a project
Issue regular reports to client on Drawings status, Technical Query status and exception reporting
Issue regular reports to Project, engineering and construction team on overdue documents from Client, vendor and also issue statistical vendor document status purchase order wise
Take initiative in setting up Site Document control and support site Document control activities until site document control stabilizes
Closely co-ordinate with IT team in setting up Gcs and Documentum in Sharjah office & site Document Control
Ensure data accuracy in Gcs and Documentum
Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned
Receive reviewed documents from client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register)
Also transfer these approvals internally as per the project distribution matrix
Responsible to ensure all Technical deliverables are issued, returned, logged within an acceptable time frame
On request send vendor documents to the client for review
Communicate all comments received from client to the vendor
Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR
Answer all day to day queries from Disciplines/Projects in regard to document status
Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in conformance with the quality standards in co-ordination with QA/QC Team
Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials
Perform other related duties incidental to the work described in support of the department
Maintaining a good control on all kinds of documents, keeping record hard copy and soft copy
Create and maintain effective filing system
Enerating index reports/ log for drawings, documents and letters on a regular basis for use as needed
Collecting response for closing NCR’s and CAR’s from site QA/QC engineers
Reparation of tracking system for Engineering Practice, Design Stage Revision and IFC Drawings
Handling all office equipment such as phone, fax, and Xerox machine
Responsibilities of Lead Auditor/ Management Rep
IMCR (Incident Management & Crises Resolution) Coordinator
He Lead Quality Auditor manages a team of Internal Quality Auditors in the performance of internal audits, ensuring that internal audits comply with applicable standards, regulations, and guidance and that resulting reports are fair, impartial, and useful
As Lead Auditor it’s my responsibility to select best performing, competent internal auditors and providing the auditors with information and other resources they need to carry out the quality, Health Safety & Environmental audits
Reviewing consistency of Management System Policies
Possess strong analytical and problem-solving abilities
Anage a team of internal quality auditors as well develop audit plans, audit schedules
Valuate production processes for compliance with quality requirements
Eriodically inspect and calibrate auditing tools (e.g., scales, calipers)
Articipate in quality audits (and lead a team of quality auditors, when needed)
Dentify processes, situations, etc., where organization is meeting requirements, as well as identify opportunities for improvement
Ssist audit team in developing audit reports; present audit reports to top management, as needed
Ssist with follow-up audits, as required
Rovide analysis of HSE Assurance data within area of responsibility
Report on progress on implementation of Sustainability
Eeping track of Project Objectives and key performance indicators (KPI) as required
Contribute to assessing risk in relation to emerging trends and legislation in HSE and communicates relevant information on legal requirements within area of expertise and geography to operate in compliance with standards and respective legal obligations
Identify risk through audit and assurance activities
Deliver audit (as per Group Internal HSE Audit Program) and support follow up of improvement actions in the Local Business Units
To prevent, and manage incidents or situations effectively in a manner that protects the interest of stakeholder, assets, image of The Organization
Review and Inform (where applicable) OHS, QMS & EMS Documents and Records through controlled procedures
S an IMCR Coordinator I am committed to visit sites in the shortest possible time to take control of situation & proceed further in appropriate manner if any accident or incident occurs during any type of operation
As an IMCR Coordinator I am committed to follow up strategy to cope with the situation
Liaise between Police and other emergency services in the event of serious accident or criminal threats where the Organization is legally bound to report the matter for investigation
Identifying the existing amended and/or newly legislated laws/Standards/Codes and regulations with other requirements applicable to GCS’s OHS & QMS (HSE) Management System
Nsuring the communication of all OHS & QMS operational control procedures, OHS & QMS Policy, Objectives & Programs, OHS & QMS international guidelines and applicable legal & other requirements to GCS’s employees as well as all contractors/sub-contractors
Peration of a system for Corrective & Preventive Action against Potential Occupational Health & Safety (HSE) & QMS (Quality Management System) Non-Conformities
Anaging and Implementation of Internal OHS & QMS Audits
Egularly monitoring and evaluating the effectiveness of mechanism of Incident/Accident Reporting and Investigation, Risk Assessment and Risk based Control Plan
Lanning of Annual Training, Awareness and Orientation Plans related to OHS & QMS Management System (including GCS’s staff as well as all contractors/sub-contractors) in coordination with HR department
Eporting assessment and monitoring/measurement/performance results to Management Review Meetings all relevant details of OHS & QMS Management System
Onsidering and reviewing the issues and concerns of (internal and external) interested parties such as employees, clients, contractors/sub-contractors, official authorities and public dwelling nearby operational site (where and when applicable)
Egularly monitoring that all operations are being executed with all recommended Risk-Based Control Measures
Orked with Al-Harbi Petroleum & Petrochemical Division (HPPD), Jubail – K S A
Maintained company compliance with local, state and federal laws, in addition to established organizational standards.
Liaised between multiple business divisions to improve communications.
Collaborated with legal and compliance teams to review paperwork, obtain feedback and procure available information for new training processes.
Addressed employee conflicts with appropriate urgency, following all corporate procedures.
Oversaw exit interviews and off-boarding process for resigned and terminated employees.
Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.

Summary

Overview

Work History

HR Supervisor

MR Management Representative (Document Control Manager),

QHSE Lead Auditor

Education

Bachelor - Computer Applications

Technical Education Qualified Lead Auditor ISO 14001:2015 (Edullence - Environmental Standard

Technical Education Qualified Lead Auditor OHSA18001:2007(Edullence - Occupational Health & Safety Management System

Technical Education Qualified Lead Auditor ISO 9001:2015 (Edullence - Quality Management System

Skills

Accomplishments

Affiliations

Additional Information

Certification

Interests

Reading Books

Timeline

Technical Education Qualified Lead Auditor ISO 14001:2015 (Edullence - Environmental Standard

Technical Education Qualified Lead Auditor OHSA18001:2007(Edullence - Occupational Health & Safety Management System

Technical Education Qualified Lead Auditor ISO 9001:2015 (Edullence - Quality Management System

MR Management Representative (Document Control Manager),

QHSE Lead Auditor

HR Supervisor

Bachelor - Computer Applications

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