IZHAR ALI
Johor Bahru,Malaysia
Summary
Accomplished professional with extensive experience in office administration and document control, specializing in construction coordination and administrative support. Demonstrated ability to manage project documentation, coordinate contractors and suppliers, and handle invoices and purchase orders accurately. Proficient in scheduling meetings, managing procurement processes, and facilitating effective team communication. Expertise in Microsoft Office applications and document control systems, with a focus on enhancing organizational efficiency through meticulous data management.
Overview
8
8
years of professional experience
1
1
Certification
Work history
Admin Executive
FRIENDS VENTURE M SDN BHD
2023.01 - 2026.05
- Manage daily office administration activities and provide complete administrative support for ongoing construction projects.
- Prepare, organize, update, and maintain project documentation including contracts, reports, permits, drawings, correspondence, and project records.
- Coordinate with site engineers, subcontractors, suppliers, consultants, and clients to ensure smooth communication and workflow.
- Handle incoming and outgoing emails, official letters, internal communications, and project correspondence professionally.
- Maintain proper filing systems for project documents, invoices, delivery notes, purchase orders, and administrative records.
- Support tender submissions and assist management in project documentation preparation.
- Schedule meetings, project discussions, site visits, and progress coordination activities.
- Monitor office inventory, stationery, and procurement requirements to ensure uninterrupted office operations.
- Maintain confidential records and ensure all documentation complies with company standards and procedures.
- Assist management with reporting, tracking documentation status, and administrative follow-ups.
- 1010941-A - Malaysia
- Key Achievements:
- Successfully improved document organization and filing systems for construction project records.
- Maintained accurate administrative records and supported smooth coordination between office and site teams.
- Assisted in timely preparation and submission of project documentation.
- Supported daily operational activities while maintaining professional communication standards.
Clerk / Administrative Assistant
LEADS TRAVEL & TOURS PVT LTD
2021.02 - 2023.03
- Maintained office records, filing systems, and daily administrative documentation.
- Performed clerical duties including typing, scanning, copying, data entry, and document preparation.
- Managed incoming calls, customer inquiries, and internal office coordination.
- Prepared letters, forms, reports, and official office documentation.
- Maintained schedules, appointments, and office calendars.
- Operated office equipment including scanners, copiers, printers, and communication systems.
- Managed business transactions, records, and administrative filing activities.
- Assisted management in maintaining organized office operations and workflow.
- Key Achievements:
- Maintained professional office administration and record management.
- Supported efficient communication and administrative coordination.
- Demonstrated strong commitment, reliability, and professional discipline.
Clerk / Office Assistant
MAN TRAVEL & TOURS PVT LTD
2018.01 - 2020.01
- Assisted customers regarding travel packages, bookings, transportation, and travel-related information.
- Managed booking records, customer documentation, and office files.
- Performed administrative and clerical tasks including customer database management.
- Maintained professional communication with customers and service providers.
- Assisted with payment collection, record keeping, and booking confirmations.
- Handled office correspondence and supported daily operational activities.
- Coordinated with internal teams to maintain smooth customer service operations.
- Key Achievements:
- Maintained strong professional relationships with customers and team members.
- Successfully handled administrative and clerical responsibilities in a busy office environment.
- Demonstrated professionalism, honesty, and dedication throughout employment.
Education
FA - Faculty of Arts
Board of Intermediate & Secondary Education Mardan
MardanSSC - Science
Board of Intermediate & Secondary Education Mardan
MardanSkills
- Office Administration
- Document Control & Filing
- Construction Office Coordination
- Administrative Support
- Project Documentation Management
- Contractor & Supplier Coordination
- Data Entry & Record Keeping
- Invoice & Purchase Order Handling
- Email & Correspondence Management
- Scheduling & Meeting Coordination
- Procurement Support
- Communication & Team Coordination
- Filing Systems Management
- Tender Documentation Assistance
- Time Management
- Clerical Administration
- Customer Service Support
- Report Preparation
- Computer Operations
- Multitasking & Organizational Skills
- Microsoft Office (Word, Excel, PowerPoint)
- Document Control Systems
- Data Entry & Record Management
- Office Administration Software
- Filing & Documentation Management
- Basic Accounting & Invoice Handling
- Email & Internet Applications
- Office Equipment Handling
Certification
- Diploma in Computer Science
- Nicose Computer College – Takht Bhai
- Course Coverage:
- MS Word
- MS Excel
- MS PowerPoint
- MS Access
- Internet Applications
- Typing Skills
- Graphic & Page Designing
- Coral Draw
- Windows Installation
- Driver Installation
- Photoshop Basics
LANGUAGES
English
Urdu
Malay
PERSONAL ATTRIBUTES
- Professional & Responsible
- Organized & Detail-Oriented
- Strong Communication Skills
- Team Player
- Quick Learner
- Ability to Work Under Pressure
- Positive Work Attitude
- Reliable & Hardworking
Timeline
Admin Executive
FRIENDS VENTURE M SDN BHD
2023.01 - 2026.05
Clerk / Administrative Assistant
LEADS TRAVEL & TOURS PVT LTD
2021.02 - 2023.03
Clerk / Office Assistant
MAN TRAVEL & TOURS PVT LTD
2018.01 - 2020.01
SSC - Science
Board of Intermediate & Secondary Education Mardan
FA - Faculty of Arts
Board of Intermediate & Secondary Education Mardan