Jabid Kathichal

My role has evolved since starting with Risal. Added duties now include as per the dept request arranging GROs, id requirement coordination with department & clients for ID management tracking & updating the renewal of expired Aramco ID, and Aramco portal access details updating and renewing ,updating Risal master list, Hire manpower list, vehicle list updating the istimarah and all documentation work done on arrival of new employee I improved efficiencies during the absence of our manager and have strived for excellence, continued adding value to the company, and never missed a deadline.

• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
• Carried out day-day-day duties accurately and efficiently.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Worked flexible hours; night, weekend, and holiday shifts.
• Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
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• Maintained energy and enthusiasm in fast-paced environment.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Offered friendly and efficient service to customers, handled challenging situations with ease.
• Developed and maintained courteous and effective working relationships.
• Maintained excellent attendance record, consistently arriving to work on time.
• Served customers and followed outlined steps of service.
• Improved operations through consistent hard work and dedication.
• Resolved problems, improved operations and provided exceptional service.
• Identified issues, analyzed information and provided solutions to problems.
• Led and directed work of 17 HR team members and handled hiring, training and termination.
• Built human resource organization and aligned people and culture with corporate strategic priorities and operations.
• Coordinated and worked with management on performance evaluations, supervisory practices, dispute resolution and employee accountability.
• Tracked and reported metrics to identify trends and establish goals to meet business needs.
• Developed comprehensive interviewing guides to improve candidate quality by evaluating both analytical and interpersonal attributes.

• Checks timesheets
• Organizes appointments and screen calls / walk in visitors and other inquiries
• Encodes data / Reproduce, photocopy and scan documents
• Prepares data, visual aids and other graphics for presentations to clients using power point
• Sending documents / signed contract to suppliers by courier
• Presentation of all reports as Power Point slide show
• Updating all reports related to billet procurement time to time
• Organizes and maintains files and records
• Issuing trade certificates
• Filing of legal documents
• Data entry
• Transmits information to clients overseas through fax or e-mail
• Answers telephone and directs calls to appropriate department or person
• Handles calls if knowledgeable on subject under discussion.

• RESPONSIBILITIES
• Preparing daily report / quarterly report / annual report with graphical presentation
• Updating all reports related to billet procurement time to time
• Sending billet enquiries and replies for all mails in related to billet procurement through Chief Commercial Manager
• Preparing memo for LC opening, port charge etc..
• Receiving all original and copies of shipping documents and related documents hand over to concern dept
• For collecting DO and custom clearance
• Sending related documents like MTC, Packing List and others to PPC/Operation Dept/ QA on time
• Receiving chequ for port charges and hand over to Shipping Superintendent with receipt
• Sending copy of billet supply signed contract to concerned dept like Operation, Finance, PPC, Executive office etc
• With document transmittal
• Preparing all suppliers contact details in systematic order
• Submitting memo along with related documents to Admin
• Dept for getting Invitation Letter for our billet suppliers to visit UGS works/ plant
• Follow up for shipping documents from billet supplier
• Preparing VRTA for all employees in our dept
• Arranging Air ticket booking / hotel booking etc
• Preparing Expense Report / Visit Report of department head against business tour
• Receiving of incoming faxes and messages from the suppliers and delivering to the concern departments without delay
• Maintaining petty cash expenses for billet procurement department
• Keeping all files and records in that order
• Segregating all files in date/ year wise for ISO purpose
• Filing of legal document
• Responsible for personal files, confidential documents

• (SABIC) Affiliate Product, Reports to Product Handling Operations Manager
• Prepares PR in SAP system
• Prepares Weekly/Monthly Production Reports
• Checks timesheets of Packaging personnel
• Organizes appointments and screen calls / walk in visitors and other inquiries
• Encodes data / Reproduce, photocopy and scan documents
• Prepares data, visual aids and other graphics for presentations to clients using power point
• Organizes and maintains files and records
• Prepares minutes of meeting
• Type's letters, memoranda, reports, etc., from dictated, handwritten or other sources
• Transmits information to clients overseas through fax or e-mail
• Opens sorts and screens mail
• Answers telephone and directs calls to appropriate department or person
• Handles calls if knowledgeable on subject under discussion.
• Responded to emails and other correspondence to facilitate communication and enhance business processes

• Strictly follow rules on treating any company activities and documents as confidential in nature and not to divulge any information to competitors and any unauthorized parties
• Performing secretarial duties such as typing correspondence and memos
• Handle incoming and outgoing fax
• Messages, telephone calls and correspondence
• Maintaining files, records and reports of incoming and outgoing documents
• Filing all kinds housing maintenance receipts, release orders, invoices and delivery notes
• Well knowledge for operation all kinds of Xerox, Fax machines and all office related equipments
• Handling all incoming client phone Calls and Keeping all incoming and outgoing fax, correspondents
• Maintaining call log, preparation of call reports internal and for client, fax reports administration of Telephone network customer handling
• Prepare and supervision the new SABIC “SSRS” system for stationery, transportation and printing work.

• Maintaining Filing System
• Maintain monthly and weekly projects report
• Issuing trade certificates
• Filing of legal documents
• Data entry
• I am confident that I can get well versed with the work of your esteemed organization at earliest if an opportunity is offered
• I can execute my work to the entire satisfaction of the organization in anticipation.