Jayson Escober Cruz

• Direct Executive Support to Chairman & CEO
• Strategic Calendar Management & Executive Scheduling
• Corporate Communications & Email Correspondence Management
• International Travel & Logistics Coordination
• Accommodation & Itinerary Management
• Controlled expenses and allocated financial resources to reach budget goals.
• Confidential Records & Data Governance
• Business Data Analysis & Management Reporting
• Board Meeting Coordination & Minute Preparation
• Third-Party Vendor & Outsourcing Relationship Management
• Visa Applications, Immigration Compliance & Travel Documentation

• Managed executive correspondence, including emails, memoranda, business letters, and official communications.

Coordinated executive calendars, scheduled meetings, and managed appointments to enhance operational workflow.

Acted as the primary point of contact for internal and external stakeholders, facilitating effective communication and relationship management.

Prepared meeting agendas, recorded minutes, and tracked action items to ensure effective decision-making and timely follow-up.

• Managed document preparation, data organization, reporting, and workflow processes to support executive and departmental objectives.

• • Provided administrative and technical support through the use of Microsoft Office Suite (Word, PowerPoint, Outlook, Excel), Google Workspace, SevenRooms, Odoo ERP, and other business applications.

Maintained, reviewed, and updated office policies, procedures, and administrative documentation to support organisational compliance and operational effectiveness.

• Liaised closely with the Human Resources Department to facilitate employee communications, policy implementation, and administrative processes.

• Coordinated recruitment activities by scheduling candidate interviews and facilitating communication between applicants and hiring managers.

Implemented and maintained filing systems, ensuring efficient organisation and retrieval of documents.

• Input and sorting Files, using the MS word and MS Excel, and Google spreadsheet.
• Sorting Files manually
• Answering direct phone calls, emails for any inquiry of any business matter.
• Arrange the new joiner's handbook and welcome package kit.
• Setting the schedule for Welcoming the new joiners with the HR representatives.
• Create a PowerPoint presentation for any business meetings.
• Ensure that documents are being signed by the respective signatory
• Distribution of files to the personnel involve is assured.

• Developed product list presentation highlighting market advantages to support sales efforts
• Analysed product features and created detailed quotations for each item
• Negotiated pricing and service terms with executive personnel post-installation to ensure client satisfaction
• Coordinated and arranged meetings with executive personnel to foster partnership opportunities
• Schedule a meeting with the Executive personnel with our CEO for a partnership meeting
• Attending bidding process for product accreditation and validation.
• Documents preparation; all legal documents of the company, of the products, certification for bidding.
• Established PAR levels for inventory management at each client hospital
• Assure that flow of supply is smooth throughout the year.
• Answering direct calls and emails from the clients
• Sending quotations through Gmail and Yahoo mail

• Implemented SOPs for staff compliance.
• Staff scheduling weekly given on timely manner.
• Proper staffing every shift is being followed.
• Evaluated staff performance to identify high achievers for recognition
• Conducted counselling for staff regarding unwanted behaviours and related issues.
• Conducting an applicant interview
• Selecting of qualified applicant for the job.
• Communication with the HR for approval of qualified applicants and sending offers.
• Initiated seminars for new hires to enhance onboarding and integration
• Schedule training for the new joiners
• Performance evaluation and work designation of each staff
• Monitoring operation at always in accordance with high standard.
• Monthly inventory report is being done properly.
• Doing the PAR Level for all the supplies to prevent operation interruption.
• Attending Business meetings for sales, variants, lost and staffing.
• File Sorting, employees, legal documents, reporting directly to HR via email
• Assisted in completing legal documents for the employment process.