JEHAD BARGHUOTAH
JEDDAH,SAUDI ARABIA
Summary
Ambitious individual brings skills in file management and schedule coordination. Thrives in fast-paced environments with keen attention to detail and solid time management skills. Motivated to contribute high-value support to team projects. Organised Administrative Officer with strong business and financial acumen. Leverages Excel mastery to develop and maintain spreadsheets and tracking systems. Excellent file management and document control skills. Dedicated executive administrative professional with extensive experience in operational coordination, planning and support. Background working with confidential information, strict processes and ambitious targets. Thrives under pressure in high tempo environment to meet tight deadlines. Detailed administrative professional accustomed to analysing financial statements and expense reports. Identifies and resolves discrepancies and drives accuracy with strict adherence to established processes. Keen time-management and organisation skills. Detail-focused professional with solid business acumen and problem-solving abilities. Adaptable and high organised confidently navigates new technologies and systems.
Overview
17
17
years of professional experience
4043
4043
years of post-secondary education
Work history
Manager CEO Office
Saudia Royal Fleet
Jeddah
11.2023 - 01.2026
- Coordinating and organizing the CEO's schedule and executive meetings.
- Preparing periodic reports and presentations, and providing necessary analysis to support decision-making.
- Managing communication between the CEO's office and internal/external stakeholders.
- Following up on the implementation of CEO directives and ensuring departmental compliance.
- Organizing and attending executive meetings, preparing minutes and action plans.
- Handling confidential documents and correspondence with a high level of professionalism.
- Providing strategic and administrative support to the CEO on special projects and initiatives.
- Coordinating official visits and high-level meetings with VIPs and stakeholders.
- Monitoring key performance indicators (KPIs) for projects under the CEO's office.
Senior Administration
Saudia Royal Fleet
Jeddah
07.2021 - 11.2023
- Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Answered high-volume daily telephone and email enquiries, minimising.
- Managed database to maintain updated records and accuracy.
- Processed invoices and financial data with strong eye for detail.
- Processed invoices and purchase orders with high attention to detail.
- Created and submitted progress reports to upper management.
- Utilised Microsoft Excel to manage spreadsheets and deliver specialised reports on company metrics.
- Worked to facilitate positive, productive working environments through reliable administrative support.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Updated office management on team's activities and progress at weekly meetings.
- Greeted and directed incoming visitors and clients to reduce wait times and increase satisfaction.
- Monitored and proactively replenished office supply inventory for seamless operations.
- Set office policies and procedures to keep team members coordinated.
- Resolved team conflicts and assisted with identified problems to maintain sense of teamwork.
- Produced and distributed monthly reports using Excel knowledge, enabling improved business analysis.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
- Scheduled meeting spaces and catering for board meetings, client consultations and contract negotiations.
Senior Specialist Kala Area
Saudia airlines
Jeddah
10.2019 - 07.2021
- Collaborated with cross-functional teams, integrating specialised with other areas of expertise to achieve common goals.
- Managed and prioritised multiple projects simultaneously for timely completion and adherence to high quality standards.
- Implemented organisational policies for smooth service delivery.
Shift Supervisor Kala Area
Saudia airlines
Jeddah
08.2016 - 10.2019
- Supervised activities of workers and enforced safety regulations.
- Adhered to company standards and compliance requirements for operations and cleanliness.
- Maintained team-oriented atmosphere with open communication and quick conflict resolution.
- Kept employees operating productively to meet business and customer needs.
- Trained new hires and set up mentoring relationships to drive team performance.
- Trained and mentored new employees to maximise team performance.
- Positively reinforced successful shift performance, providing clear, specific, timely and respectful coaching to [4] shift staff.
Specialist Administrator (KAIA)
Saudia airlines
Jeddah
10.2013 - 08.2016
- Sorted and organised different types of information by document type, personnel or location.
- Handled incoming calls for staff, answering questions, directing calls and documenting messages.
- Processed new customer orders, coordinated related documentation and adjusted account balances.
Quality Control Supervisor (Saudia Printshop)
Saudia airlines
Jeddah
09.2010 - 10.2013
- Approved or rejected raw materials and products following established quality standards, documenting relevant information.
- Investigated customer complaints and concerns related to product quality and implemented corrective actions.
- Documented findings from assessments, tests and reviews, producing reports for management review.
Assistant Specialist (GM Administration Office)
Saudia Airlines
Jeddah
09.2008 - 07.2010
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Scheduled meetings, conferences and appointments.
- Drafted documents and reports for management review.
Education
Certified - Data Management Professional
DAMA International
KSADiploma - Executive Secretary
Prince Sultan Academy of aviation Sciences
Jeddah, Mecca Region 01.2024 - 12.2024
Bachelor of Applied Science - Public Administration
King Abdulaziz University
Jeddah, Saudi ArabiaSkills
- Business development
- Knowledge of Microsoft office
- Excellent verbal and written communication
- Social media marketing
- Leadership
- Strategic Planning
- Team building
- Communication skills
- Problem-solving
Courses
- Phone and netiquette.
- Creative Problem-Solv.
- Records and Filing Management.
- Principles of Executive Secretary.
- Communication Strategies.
- Time Managemen.
- Microsoft Outlook Basics.
- Microsoft Word Basics.
- Effective meetings.
Timeline
Diploma - Executive Secretary
Prince Sultan Academy of aviation Sciences
01.2024 - 12.2024
Manager CEO Office
Saudia Royal Fleet
11.2023 - 01.2026
Senior Administration
Saudia Royal Fleet
07.2021 - 11.2023
Senior Specialist Kala Area
Saudia airlines
10.2019 - 07.2021
Shift Supervisor Kala Area
Saudia airlines
08.2016 - 10.2019
Specialist Administrator (KAIA)
Saudia airlines
10.2013 - 08.2016
Quality Control Supervisor (Saudia Printshop)
Saudia airlines
09.2010 - 10.2013
Assistant Specialist (GM Administration Office)
Saudia Airlines
09.2008 - 07.2010
Certified - Data Management Professional
DAMA International
Bachelor of Applied Science - Public Administration
King Abdulaziz University