Jerfrey Comiso

• Working on VIM (Vendor Invoice Management) a SAP integrated program that manages all customers’ invoices
• Invoice processing thru SAP (booking for payment)
• Payment processing thru SAP
• Responding to Vendors’ queries on their payments status
• Preparing Manual payment documents
• Managing Ariba System in updating Vendor Master Data for Bank accounts
• Leading the monthly VAT Corrections
• Handling Ageing Report for both Vendor and Customer

• Providing general support to Executives, Finance & Planning and Work Force Development and HR
• Processing all services invoices (plant related and common invoices) and generating service entry sheet (SES) for payments.
• Updating the daily payments log sheet in ECM
• Processing payments to different customers, inter affiliate invoices, and employees payroll transmitted thru Fax to our bank partner
• Assisting employees in the plant for approval of requested visitors gate pass
• Organizing the filing system in Finance and Planning department
• Mailing official documents related to MMA shipments to our Joint Venture Company, MCC-Japan
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for guests as requested.

• Handled scheduling of meetings and calendar management for senior staff.
• Made travel arrangements and booked accommodation for staff members.
• Provided printing, photocopying scanning support to colleagues.
• Took detailed minutes at meetings following instructions from senior team members.
• Typed and proofread documents produced by other staff members.
• Acted as main contact for internal and external clients.
• Kept and maintained accurate filing system for preservation of office information.
• Called maintenance team to perform repairs and inspections on office equipment.
• Assisted managers in compiling and organizing materials for meetings.
• Received, sorted and distributed incoming mail.
• Created email notifications, invitations and agendas for meetings, events and appointments.
• Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
• Drafted documents and reports for management review.
• Coordinated events by managing budget, logistics and event support.
• Scheduled meetings, conferences and appointments.
• Sourced and ordered office supplies within allocated budget.
• Photocopied and printed presentations and reports for meetings.
• Screened incoming phone calls and relayed detailed messages.
• Prepared professional business correspondence on behalf of senior staff and organisation.
• Prioritised incoming communications to filter out basic requests and minimise disruptions.
• Oversaw and trained clerical support staff to accomplish challenging objectives.
• Administrator in Process Control and Administration (PCA) building.
• Arrange for all meetings (Weekly & Monthly) and other requested meetings.
• Ensuring the safekeeping of all confidential documents.
• Arranging gate passes and vehicle car stickers to all employees.
• Preparing the Invoice Verification Certificate (IVC) for Manual Payments for approval of department heads.
• Processing all contractors / services invoices and generating SES for payments.
• Managing equipment, vehicles and stationeries' inventories.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Supervising Janitorial works and analyzing building needs (electrical, carpentry, Plumbing services)

• Doing enrolment report, Monthly Attendance Report, creating and disseminations of memos.
• Attending Seminars, Workshops, Trainings, Orientations and Meetings needed in the Basic Education Department in various private and government institutions.

• Greeted customers promptly and professionally, providing friendly, knowledgeable assistance.
• Drafted and distributed professional business letters and email correspondence.
• Screened and directed incoming phone calls and distributed correspondence effectively.
• Updated files and records with precise system navigation.
• Maintained and updated departmental mailing list and phone directory.
• Facilitated access for visiting clients and colleagues by arranging and issuing appropriate security passes.
• Organized personal and professional calendars, supplying timely reminders of upcoming meetings and events.
• Prepared professional high quality presentations using Microsoft PowerPoint and Excel spreadsheets.
• Welcomed arriving visitors and directed to appropriate meeting rooms.
• Sourced office supplies in line with procurement guidelines to achieve value for money.
• Maintained accurate and up-to-date databases containing confidential information.
• Updated executives on changing business needs by thoroughly documenting internal and client meetings.
• Prepare periodical reports to the management such as: Monthly Activity Report (Manager & PE), Monthly Performance Report (Manager), Monthly WLV-KPI Report (TR & PE), Weekly Report (Manager), SS Customer Reports downloaded from the SAP System.
• Create, prepare, review and monitor all SSRS for SAP authorizations to the Training and Development Staff.
• Create and update files in common J Drive
• Download SAP weekly courses and for SQMI reports, Affiliate Training History (upon request), Employee Training History (upon request).
• Upload Training Courses in the system.
• Arranging Training rooms for the incoming courses and facilitate / analyze training needs.
• Communicate with the vendor for registering SABIC and prepare by Vendor Qualification Committee.
• Update Course Material Report, SQMI sheets, LCD presentations for In-house courses in Sharq and Arrazi.
• Prepare SSRS for Catering, Office Stationeries, Furniture, Vehicles, building needs (electrical, carpentry, Plumbing services), etc.
• Handling, monitoring, maintenance to all Meeting Rooms and training rooms
• Knowledgeable in some SAP transactions like Human Resource, SAP User ID Display, Uploading Training Courses Catalogue, Course Information, Managing Course Catalogue, Participants List, Cancellation per Course, Employee List, Budget Comparison, Individual Training Bookings, Course Evaluations/Appraisals and Booking History per participants / Company.
• Prepare and monitor SAP roles in any in-coming employees or any expired roles.
• Supervising Janitorial works and analyzing building needs (electrical, carpentry, Plumbing services)

• Greeted customers promptly and professionally, providing friendly, knowledgeable assistance.
• Drafted and distributed professional business letters and email correspondence.
• Screened and directed incoming phone calls and distributed correspondence effectively.
• Updated files and records with precise system navigation.
• Facilitated access for visiting clients and colleagues by arranging and issuing appropriate security passes.
• Organized personal and professional calendars, supplying timely reminders of upcoming meetings and events.
• Prepared professional high quality presentations using Microsoft PowerPoint and Excel spreadsheets.
• Welcomed arriving visitors and directed to appropriate meeting rooms.
• Managed flight reservations, ground travel and accommodations for department managers and associates.
• Generated shipment invoices, prepared packages and set up deliveries for customers.
• Improved information flow, introducing new software to facilitate distribution of correspondence, reports and minutes.
• Preparing training materials (RIS, RCM, RBI, APM, RCA, RCA PRO-ACT, PMP-KPI, CALIBRATION, THICKNESS MONITORING, CRYSTAL REPORTS, etc.) and sent to SHARQ, Saudi Kayan, Arrazi for Jubail and YANPET in Yanbu.
• Organizing emails, preparing and filing training attendance, preparing Certificates for all trained employees after each Training sessions.
• Performing inventories on all gift items, stationaries and IT equipment.

Handling filing of documents, analyzing school and office needs, data entry and recording of student information in the system, preparing Enrolment and Promotional reports and takes such information concerning students grades, transcript of records, diploma. Also tasked in making Course schedules and assigning Instructor's Subject Load. Attending several meetings called by select private and government institutions.