Jessie Yong

I support the implementation of Workday and the Best of Breed solutions

I support the Fusion end-to-end process design
I support the adjustments of SOPs and the amendments of Internal Controls (if applicable)

I support testing and attend training sessions to ensure that I build up the required process and tool knowledge

I apply the ‘Green means Green’ mind-set and adhere to the AskHR Way of Working

I achieve the agreed and communicated GBS HR Operations KPI targets

I follow the SOPs & ensure that they are kept up to date

I actively suggest and contribute to process non-Fusion improvements /

standardization and automation

I lead one improvement initiative in my team or cross-SL / country

Responsible for the Onboarding process which will start in Validating the workflow request from Recruitment dept.

Must assured the complete details (Line manager LBU Actual / Dummy Cost center Working Location Estimated arrival / joining date VISA number & company Position I.D etc.

Print the attached employment supporting documents from the EOB request. Prepare the Employment personnel file and handover the new file to Payroll department for the Employee number creation and data dictionary update.

Log a workflow request for the requirements / services needed for the on boarding employee (Details were provided by the hiring manager) - Admin request (Accommodation Transportation Medical Insurance & Telephone extension number).

Security request (Access card & parking allocation).

Supply chain Management requests (Investment proposal and special tools)

IS requests ( Services for Email network and SAP).

Real Estate request (Office space - Open or closed).

Payroll / Finance requests (Settling/relocation & salary advance).

Send the Welcome message to the onboard employee Handover the requested stuff to the on boarding employee ( I.D Card Medical Insurance card Employments Contracts etc.)

Update the manual Onboarding Report Closed the process and stored the personal file to HR center archive.

I Conduct the 1st day orientation for the new employees.

Responsible for the Offboarding process which will start after the announcement from CHRCM.

Print the announcement of the offboarding Take the Personnel file of the offboarding employee from HRC Archive . Identify the offboarding case (Resignation / Retirement/Termination etc.)

Update the monthly reports (NO PAYROLL ATTRITION REPORT and the offboarding list from the shared folder) Send email to Finance for the Open Items & for the Accrued vacation line manager for the delegation workflow and HRBP for further information.

Log and print the Automated End of Service Clearance from the Personnel and Payroll Workflow.

Log and print the MYIS tickets (IS ACCESS Deactivation Return of IS asset etc) Print the SAP Details (NO PAYROLL details Basic Pay Additional Payment Bonus with percentage Loans and EOSB calculation)

Update and print the Offboarding Checklist and must be completed - Exit Interview - Timesheet - Leave Balance - Car Sticker Medical Insurance & ABB I.D cards.

Notify SABB bank thru email

Follow up with the employee for the Final Exit TA or sponsorship Transfer

Coordinate with GR department for the online request and exit visa process - Process calculation & payment

Send Certificate of Service and Resignation Acceptance Certificates. -Close the file as per the check list

Back up approvers for the TA’s and ER’s.

Submit Monthly report for the updated Annual SAABB Leavers & Newly joined employees. Submit Monthly Reports for the following: -Leavers List for Recruitment Department and IS Department

NO Payroll List to Payroll Department

Accrued Vacation Cost of NO Payroll employees to Finance

Employee Summary list and other reports.

Provide Pay slip to the employees who are in need File the documents coming from HRIS HRCM Payroll Personnel i.e. contract Modifications and other communications.

Keep the HRC Archive Clean and Organize. File the Vacation TA and other documents to HRC archive thru Tejoury Safe Keeping of all sensitive HR documents. Update the sponsorship Monitoring list

Coordinate with employees to complete the AMEX card Application form and other supporting documents.
Coordinate with the AMEX representatives for the issuance of the new AMEX card

Support to MERP members for their applications and withdrawal claims.
Validate the submitted forms and initiate the online withdrawal claims
Coordinate with the ZIO representatives for the processing of the MERP members
Provide and consolidate the MERP reports i.e. quarterly / Annual invoices and other various reports.