JOSE KARLO RAMOS
Jeddah,Saudi Arabia
Summary
Highly skilled professional with extensive expertise in business administration, data management, and technical support. Proficient in SharePoint, thorough minute-keeping, and document proofreading. Demonstrates exceptional abilities in project scheduling, event planning, and travel coordination. Adept at managing expense reports, petty cash, and appointment setting. Strong communication skills in English and a fast typing speed enhance overall efficiency. Career goal: to leverage comprehensive skill set to contribute to organisational success while continuously developing professionally.
Overview
14
14
years of professional experience
2033
2033
years of post-secondary education
Work history
Senior Executive Assistant
Modern Building Leaders
08.2023 - 12.2024
- Reported directly to the Chief Audit Officer
- Conducted internal audits in accordance with IIA standards
- Prepared board and audit committee documentation
- Prepared the three year and one year plan and internal audit budget
- Communicates with various auditing firms
- Strengthened communication between departments by organising regular inter-departmental meetings.
- Streamlined workflow for increased efficiency by implementing new administrative procedures.
- Served as a liaison between executive team and staff members for smoother information flow.
- Coordinated travel itineraries, minimising logistical issues whilst travelling.
- Handled confidential materials with utmost discretion, ensuring privacy and security at all times.
- Drafted professional correspondence to maintain strong business relationships.
- Maintained executive calendars; ensured seamless coordination of appointments and meetings.
- Facilitated efficient telecommunication by setting up conference calls and video conferences.
- Maintained efficient workflow, acting as a liaison between Executives and internal departments.
- Scheduled meetings, conferences and appointments.
- Drafted documents and reports for management review.
- Arranged supplies, documents and spaces for meetings.
- Screened incoming phone calls and relayed detailed messages.
- Photocopied and printed presentations and reports for meetings.
- Created expense reports with matching receipts.
Secretary
Islamic Corporation for Insurance of Investment & Export Credit
06.2017 - 08.2023
- Prepared memos and various departmental documents
- Managed payment encoding from diverse departments and vendors
- Assisted in the preparation of the Annual Report, and Business and Budget Plan
- Assisted in the preparation of Year-End Financial Statements
- Organized meetings and recorded Minutes of Meeting
- Supported senior staff with administrative tasks and documentation
- Facilitated FS Year-End audits and managed filing systems
- Compiled documents for Audit Committee and Board of Directors
- Appointed as Convener/Reporter to various Committees
- Assisted in preparation of Finance Manual and Offering memorandum to Financial Institutions
- Streamlined office procedures to increase efficiency.
- Enhanced company communication with accurate minute-taking during meetings.
- Maintained confidential records, safeguarding sensitive corporate information.
- Prioritised workload to meet tight deadlines.
- Facilitated efficient communication by managing correspondence via post and email.
- Liaised with other departments to ensure smooth inter-departmental communications.
- Provided administrative support for projects; project completion rates improved significantly as a result.
- Created a systematic filing system, ease of document retrieval was achieved.
- Performed data entry tasks; ensured accurate record keeping within the company database.
- Welcomed arriving visitors and directed to appropriate meeting rooms.
- Followed written and verbal procedures, completing tasks with accuracy and efficiency.
- Organised personal and professional calendars, supplying timely reminders of upcoming meetings and events.
- Addressed inquiries and responded via email or telephone follow-up.
- Updated files and records with precise system navigation.
- Proofread, formatted and corrected correspondence for office staff.
- Processed incoming and outgoing parcels and correspondence for staff.
Secretary/Administrative Assistant
Saudi Binladin Group
08.2014 - 06.2017
- Managed communications with banks and internal management
- Scheduled itineraries for site visitors and monitored document flow
- Prepared reports on loans, letters of credit, and various banking correspondences
- Encoded financial documents including loan approvals and monthly bank statements
Administrative Assistant
Philippine Deposit Insurance Corporation
01.2011 - 06.2014
- Prepared loan valuations and quarterly collection reports for assigned banks
- Managed land title releases and borrower settlement requests
- Prepared statements for borrowers and certifications for depositors
- Conducted receivership activities and managed the disposal of assets
- Facilitated documentation for multiple branches of closed banks
Education
Master of Business Administration -
AMA University
Bachelor of Science - Business Administration, Major in Management
STI College Balayan
01.2006 - 01.2010
Secondary Education - undefined
Balayan Colleges
01.2002 - 01.2006
Skills
- Computer literate
- Can perform secondary duties and responsibilities
- Can work under pressure
- With knowledge in accounting
- Can communicate well in English
- Data management and filing
- Expense reports
- Document proofreading
- SharePoint proficiency
- Thorough minute-keeping
- Business administration
- Proofreading and editing
- Project scheduling
- Fast typing speed
- Event planning
- Travel coordination
- Technical support
- Appointment setting
- Petty cash management
Languages
English
Filipino
Arabic (Beginner)
Personal Information
- Place of birth: Batangas
- Date of birth: 05/07/90
- Marital status: Married
Custom
Ahmed Arbee, Chief Audit Officer, Modern Building Leaders, +966 50 432 1608
Timeline
Senior Executive Assistant
Modern Building Leaders
08.2023 - 12.2024
Secretary
Islamic Corporation for Insurance of Investment & Export Credit
06.2017 - 08.2023
Secretary/Administrative Assistant
Saudi Binladin Group
08.2014 - 06.2017
Administrative Assistant
Philippine Deposit Insurance Corporation
01.2011 - 06.2014
Bachelor of Science - Business Administration, Major in Management
STI College Balayan
01.2006 - 01.2010
Secondary Education - undefined
Balayan Colleges
01.2002 - 01.2006
Master of Business Administration -
AMA University
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