Julia Evdokimova
Thuwal
Summary
An accomplished professional with 22 years of practical experience, demonstrating outstanding secretarial and administrative abilities. Proven track record in delivering high-quality legal secretarial support to senior executives and a dynamic team of solicitors. Known for exceptional accuracy, consistency, and an aptitude for handling various administrative tasks. A dependable and well-presented professional with strong presentation skills, a commitment to punctuality, and the confidence to efficiently meet diverse general administrative requirements.
Overview
22
22
years of professional experience
Work History
Legal Secretary
King Abdullah University of Science & Technology
10.2022 - Current
- Prepare, read, edit, and format correspondence, presentations, contracts, agreements, reports, and databases.
- Manage, store, and archive electronic and paper files and various legal matters in an organized manner, using an electronic document management system.
- Maintain attorneys' and department calendars of activities and coordinates and arrange meetings and various events, setting priorities for time, urgency, and monitoring deadlines, and meeting dates.
- Perform special projects and assignments as requested.
- Draft routine communications and correspondence.
- Review reports, files, and other documents for the purpose of ensuring accuracy, completeness, and conformance to standard procedures.
- Answer and handles telephone calls and inquiries in an appropriate manner, using a good understanding of department and University functions and priorities.
- Perform general clerical duties, including printing, photocopying, faxing, mailing, ordering, receiving, and storage of basic office supplies, business cards, and stationery to maintain sufficient quantities on hand at all times.
- Prepare agendas for meetings and conferences, gather and keep records of materials used; take and/or assists with the preparation of minutes of meetings and agendas for meetings.
- Coordinate and facilitate business travel arrangements and expense reimbursements.
- Liaise between management and staff by transmitting memos, instructions, and work assignments to the attorneys and following up on the statuses of assignments.
- Support attorneys in their University Committee assignments, including, but not limited to, preparing committee documentation, logistics of meetings, and liaising with other key stakeholders.
- Conduct searches and basic legal research to find needed information.
- Assist with administration of Legal Scholars Program and other educational and outreach programs of the office.
- Serve as a member of the digital transformation team within the office and provides support to the team as requested from time to time.
- Maintain records for attendance, prepare statistical reports where required.
- Meet and greet staff and visitors.
- Able to make purchase order using procurement system.
LEGAL SECRETARY
Latham & Watkins LLP
06.2013 - 07.2022
- Assisting Office Manager Partner, Counsel and seven attorneys
- Performing a variety of secretarial duties of a confidential nature for attorneys, paralegals and managers including the co-ordination and implementation of office procedures
- Maintaining positive contact with clients, attorneys, and staff at all times
- Providing comprehensive secretarial support functions for the team with knowledge of format, procedure, and specialized terminology relevant to the attorney practice area
- Managing communications as requested (answering the phone/taking messages/using voice mail, instant messenger, responding to e-mail, processing postal mail, setting up videoconferences, participating in meetings etc.)
- Printing, scanning, organizing, transcribing, and distributing documents upon request, and coordinating with local copy center to arrange for copying, custom reprographics/binding, and courier and other document delivery services
- Creating, maintaining and distributing meeting materials for client matters per attorney specifications, including agendas, memos, minutes
- Coordinating and arranging meetings and conference calls
- Maintaining and tracking schedules and calendars
- Coordinate activities with other departments
- Handle travel booking: flights, hotels, visas, taxis, etc
- Managing out of office support for attorneys, paralegals, and clients in a cost-conscious manner
- Processing and monitoring expense reimbursements
- Organizing and consistently maintaining files in a timely manner (billing, expenses, client matter, etc.) according to firm standards
- Utilizing appropriate technology for completing various responsibilities with efficiency (MS Word, MS Excel, MS PowerPoint, Visio, Cisco Phone, Zoom, Loopup, Outlook, Interwoven, DTE Time management, InterAction client contacts, InfoPath, Meeting Room Manager, 3E Billing)
- Solely worked on InterAction projects
- Legal research such as court rulings, amendments to law articles
- Arranging for notarisations and external translations
- Meeting, greeting and assisting visiting clients with secretarial support needs and providing additional support to assigned practice groups
- Preparing Proforma reports, assisting with billing clients
- Translating to/from Russian and English
- Assisting with special projects when necessary
LEGAL SECRETARY
Herbert Smith Freehills CIS LLP
04.2006 - 05.2013
- Managing the secretarial duties in a busy solicitors office
- Assisting Office Managing Partner, Counsel and 5-7 attorneys
- This includes the day to day administrative duties including the co-ordination and implementation of office procedures
- Keeping the client database up to date as well as tracking processes to ensure efficiency and compliance with legislation
- Printing, scanning, organizing, maintaining stationery stock and distributing documents upon request
- Coordinating and arranging meetings and conference calls
- Maintaining and tracking schedules and calendars for attorneys
- Organising travel, including flights, transfers, accommodation and visas
- Assisting with the monthly invoicing process including raising invoices
- Processing and monitoring attorney expense reimbursements
- Organizing and consistently maintaining attorney files (billing, expenses, client matter, etc.) according to firm standards
- Answering and transferring calls, taking messages and managing emails
- Close & archive files & deeds in accordance with the Records Management Policy
- Utilizing appropriate technology (MS Word, MS Excel, MS PowerPoint, Visio, Cisco Phone, Outlook, Carpe Diem, InterAction, InfoPath, Meeting Room Manager)
- Preparing and drafting presentations for BD
- Updating client contacts in InterAction
- Assisting visiting clients with secretarial support needs and providing additional support to assigned practice groups
- Assisting with special projects when necessary
SECRETARY
Moscow College of the American Institute of Advanced Training
01.2003 - 04.2006
- Managing the secretarial duties for Director of American Institute
- Administrative duties including the co-ordination and implementation of various procedures
- Printing, scanning, organizing, maintaining stationery stock and distributing documents upon request
- Reception, distribution and filtering incoming / outgoing calls
- Formatting and processing documents
- Informing employees about the events
- Written translation/oral interpretation from/to English language
SECRETARY
IBLP
06.2002 - 12.2002
- Secretary to International department
- Printing, scanning, distribution and filtering incoming / outgoing calls
- Formatting and processing documents
- Written translation/oral interpretation from/to English language
- Mailroom (mailing book orders)
- Сonduct excursions and acquainting with the history of the company
Education
Bachler degree - Jurist
Institute of International Law And Economics Named After А.С. Griboyedov
2011
Skills
- Document management
- IT skills
- Administrative support
- Audio typing skills
- Legal terminology
- Communication
- Copy typing
- Digital dictation
- Organizational skills
- Teamwork
- Customer service
- Confidentiality
Languages
English - fluent
Russian - fluent
Personal Information
- Date of Birth: 04/11/84
- Nationality: Russian
- Driving License: Yes
Timeline
Legal Secretary
King Abdullah University of Science & Technology
10.2022 - Current
LEGAL SECRETARY
Latham & Watkins LLP
06.2013 - 07.2022
LEGAL SECRETARY
Herbert Smith Freehills CIS LLP
04.2006 - 05.2013
SECRETARY
Moscow College of the American Institute of Advanced Training
01.2003 - 04.2006
SECRETARY
IBLP
06.2002 - 12.2002
Bachler degree - Jurist
Institute of International Law And Economics Named After А.С. Griboyedov
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