Karthick Saravanan
Ras Al Khair
Summary
Professional with experience in document control and administrative roles, I excel in managing complex documentation systems, ensuring compliance, and maintaining high-quality standards. My strong organizational skills, ability to streamline office operations, and dedication to achieving results make me a reliable team player who thrives in dynamic environments. With a focus on effective communication, team collaboration, and problem-solving, I am adaptable and dependable, consistently delivering outstanding performance in both document management and office administration.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Senior Document Controller
INTERNATIONAL MARITIME INDUSTRIES
04.2023 - Current
- Developing and implementing document control policies and procedures
- Training and educating employees on document control procedures
- Manage the control of incoming documents ensuring that project document control procedures are followed
- Maintain accurate records of incoming documents and correspondence and retrieve immediately as required or requested
- Overseeing the work of other document control personnel within the organization
- Prepare letters, reports, presentations, meeting minutes and monthly reports in accordance with the standard project templates
- Weekly & Monthly progress report
- Accurate presentation and editing of complex documents using knowledge of engineering terms
- Ensuring that all documents are properly classified, secured, and archived
- Preparing final project final documentation
- Weekly progress meeting with PMT and other subcontractors
- Monitor technical documents review and approval in accordance with agreed schedule
- Explaining the Project Plan to internal execution team
- Describing and creating the Acknowledge letters for the clients through EDMS
- Tracking the pending documents through weekly progress reports
Senior Document Controller
LAMPRELL ENERGY LIMITED
08.2020 - 01.2023
- Under the guidance of Project Management, familiarize with Project Contract Scope of Document Control
- Coordinate with various project personnel in establishing document control procedures and systems viz, Subcontractor, etc
- Responsible for setting up Document Control requirements for a Project and implementation of a Database Management system
- Overall document management of the assigned project including mobilization and demobilization project document control staff
- Ensuring a single point interface for all document control activities on a project for clients, vendors, and subcontractors
- Provide necessary procedural and database management training to the project document control staff
- Develop Project Master Distribution Matrix and define various media of distributions
- Establish a platform for exchanging data between clients, vendors, and sub-contractors
- Interpret project document control requirements and ensure compliance
- Ensure access and guidance to all project personnel on project network and location of various important procedures and standards
- Manage project document control personnel staffing
- Provide necessary reports to the Project Management Team
- Manage the Company's Document Control team to ensure all work is undertaken within expected time frames
- Develop and update the document control procedures and guidelines to ensure correct, consistent, and standardized processes are used within the Document Control team
- Identify training needs and provide training for the Document Control team to help them improve their current skills and abilities
- Interact with the client under the guidance of the project management and provide necessary reports
- Familiarize with the project/client requirement on project closeout, data retention, archival and As-built, Vendor Manufacturing Record Book and develop necessary work process
- Implementation project records retention and archival and map project closeout activities
- Identify and escalate ongoing supplier documentation issues to Doc Control Manager and/or Procurement Manager
- To provide effective document expediting support and coordination for the Procurement Operations Team
- Tracking for As-Built and progress data
Admin Cum Document Controller - QHSE
ALI & SONS OFFSHORE AND MARINE ENGINEERING FACTORY
08.2019 - 08.2020
- Execution of non-destructive testing and evaluation of results
- Interpretation of Codes, Standards, and specifications
- Preparation of non-destructive testing reports
- Maintenance of non-destructive testing equipment
- Preparation of Job Data books
- Preparation, Distribution, Collection, Collation, and control of project quality documents including: (Welding Records, Material Traceability Records, Inspection Reports, Dimensional Control Reports)
- Ensuring proper documentation of the above documents
- Submit the submittals to the Client / Consultant as per the Document Control System
- Maintains the Document Control Database
- Filling and keeping all the records of Incoming and Outgoing Correspondence/submittal/transmittal/reports etc
Nesting Material Control and Document Controller
EVERSENDAI OFFSHORE RMC FZE
RAS AL KHAIMAH
12.2015 - 06.2019
- Prepares scope of Work and Task Listing
- Reviews monthly material reports
- Ensures and raises problems on material delivery
- Reviews the material requisitions prior to order
- Check's grade, plate sizing assumptions
- Assist in the development of fabrication network in consultation with Project inputs
- Update Matrix to revised or evolving scope
- Maintain project network
- All Documents are updated in the MATRIX System
- Programming different types of fabrication CNC machinery
- (SATO)
- Supplying the fabricated materials as per the schedule for allocating bays
- Preparation of weekly progress reports, periodical/priority status reports
- Preparation and issue of cutting plans & material indents to shop/stores for the material
- Maintenance of off-cut register on its generation & reutilization
- Generate and maintain project MDR (master document registration) ensuring updated daily
- Produce and maintain document progress reports to Project managers
- Following the revision of drawings
- Supports development of duties and standards
- Resolve daily administrative problems as required
- Establish and coordinate the schedule for creating databases for tracking all technical and non-technical documents and provide a status update on a regular basis
- Receive and distribute internally the copy of the transmittals and the project quality plan to the office and Site according to the distribution matrix assigned
- Receive reviewed documents from the Client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register)
- Also, transfer these approvals internally as per the project distribution matrix
Admin Assistant
TECH SHARP
CHENNAI, TAMIL NADU
10.2014 - 11.2015
Education
BCA -
Bachelor of Computer Application
Skills
- Active Team Player
- Go getter
- Deadline Management
- Multi-Tasking
- Open for last Minute Changes and adopt accordingly
- Document archiving
- Advanced computer skills
- Quality assurance procedures
Languages
English
Full Professional
Hindi
Professional Working
Tamil
Native or Bilingual
Malayalam
Professional Working
Telugu
Limited Working
Projects Completed
- ARO JACK-UP RIG S116E, 2005 & 2006, Saudi Aramco Rowan Offshore Drilling Company, International Maritime Industries, Document Controller
- CONSTRUCTION FOR BAB INTEGRATED FACILITIES PROJECT (BIFP), ADNOC, CPECC, Document Controller
- IGDE 2 EXPANSION PHASE II PROJECT, ADNOC, Tecnicas Reunidas, Document Controller
- New build of jack-ups (Gusto MSC NG-2500x) Aryan & Arjun, Vahana Offshore (S) Ptd. Ltd., Nesting Material Control and Document Controller
- KIPIC Al - Zour Refinery Project, Kuwait Integrated Petroleum Industry (KIPIC), HSSJV (Hyundai E&C / Saipem S.p.A /SK E&C Joint venture), Document Controller
- South Pars Gas Field Development Phase 13 Offshore Wellhead Platform (Jacket SPD13A), Petro Paydar Iranian Company, Rosetti Marino SpA, Nesting Material Control and Document Controller
- Integrated Gas Development Expansion Package 1 Project (IGD-E1) Das Island project, Abu Dhabi Gas Liquefaction Company Ltd. (ADGAS), Tecnimont (TCM), Nesting Material Control and Document Controller
- KL118- Fabrication of Outrigger, SAMSUNG, CPECC, Nesting Material Control and Document Controller
- A4-IL PRIMO Residential Tower, ADNOC, Eversendai Engineering LLC, Nesting Material Control and Document Controller
Working Exposure
- Matrix Application / ERP Software
- Lamprell Document Management System (Oracle Platform)
- Doc-Max (Document Management Software)
- Lantek Nesting Software (Additionally Trained for Plate Nesting)
- AutoCAD Beginner Level
- Share-Point
Certification
ISO 9001 2015 & PMP
- ISO 9001, 2015 Lead Auditor Certification - Exemplar Global or similar.
- Project Management Professional (PMP) - Project Management Institute.
Disclaimer
I certify that the above information given by me is true to the best of my knowledge.
Timeline
Senior Document Controller
INTERNATIONAL MARITIME INDUSTRIES
04.2023 - Current
Senior Document Controller
LAMPRELL ENERGY LIMITED
08.2020 - 01.2023
Admin Cum Document Controller - QHSE
ALI & SONS OFFSHORE AND MARINE ENGINEERING FACTORY
08.2019 - 08.2020
Nesting Material Control and Document Controller
EVERSENDAI OFFSHORE RMC FZE
12.2015 - 06.2019
Admin Assistant
TECH SHARP
10.2014 - 11.2015
BCA -
Bachelor of Computer Application