Khaled Mahmoud
Executive Secretary
Riyadh,saudia arabia
Summary
Highly organized Executive Secretary experienced in supplying thorough, organized administrative support to executive teams. Proactive collaborator for events, shareholder activities and travel arrangements. Excellent record for managing administrations with desired results.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
8
8
years of professional experience
Work History
Executive Secretary
AlWAHAIBI REAL ESTATE
Riyadh
11.2022 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Took notes and dictation at meetings.
- Coordinated events and worked on ad hoc projects.
Executive Secretary
Asl Real Estate Valuation
Riyadh
01.2021 - 11.2022
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Led staff and vendors in providing high level of service for owner and guests.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
- Orchestrated successful conferences and associated travel for speakers and attendees
Tender Coordinator
Civil Working Company LTD
KHOBAR
07.2017 - 06.2020
- Tender Coordinator: Coordinate the tender process with Study Dept, set deadlines and responsibilities
- Communicate with international clients on the tender process
- Obtain feedback from purchasers when tenders are unsuccessful.
- Follow up on bank guarantees with the financial department.
- Follow up on tender results.
Document controller
Civil Working Company LTD
Riyadh
05.2016 - 06.2017
- Managed requests for access to documentation, maintaining confidentiality
- Oversaw document management for various corporate projects
- Contributed to accurate and efficient quality checks, ensuring error-free results
- Handled incoming correspondence and technical information, distributing as directed
- Created and completed critical company documents in line with best practices.
Education
Bachelor of Law -
Skills
Microsoft skills
Personal Information
Date of Birth: 02/02/89
Timeline
Executive Secretary - AlWAHAIBI REAL ESTATE
11.2022 - Current
Executive Secretary - Asl Real Estate Valuation
01.2021 - 11.2022
Tender Coordinator - Civil Working Company LTD
07.2017 - 06.2020
Document controller - Civil Working Company LTD
05.2016 - 06.2017
Alexandria University - Bachelor of Law,
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