- Languages: Arabic (Native)
- English (Fluent - Business Level)
- French (Conversational)
Khalid Khan
Al Khobar,Saudi Arabia
Summary
Accomplished administrative professional with a proven track record in executive support, calendar management, and travel coordination. Expert in Microsoft Office Suite and Google Workspace, with proficiency in Salesforce CRM and QuickBooks. Adept at managing stakeholder relations, vendor management, and cross-cultural communication. Skilled in project management tools such as Asana and Trello, ensuring efficient team coordination and process documentation. Committed to enhancing organisational efficiency through meticulous document management and data analysis.
Overview
5
5
years of professional experience
2016
2016
years of post-secondary education
1
1
Certification
Work history
Senior Administrative Coordinator
Gulf Industries Corporation
Dammam
03.2022 - 08.2025
- Provide comprehensive executive support to C-suite leadership team of 5 executives, managing complex calendars across multiple time zones and coordinating international travel arrangements
- Streamlined document management system, reducing retrieval time by 40% and implementing digital filing protocols that improved team efficiency
- Coordinate quarterly board meetings for 50+ stakeholders, managing logistics, materials preparation, and follow-up documentation with 100% accuracy
- Lead onboarding process for new administrative staff, developing training materials that reduced orientation time by 25%
- Manage annual budget of $150,000 for office supplies and administrative expenses, consistently staying 8% under budget through strategic vendor negotiations
- Spearhead implementation of new project management software, training 25+ team members and increasing project completion rate by 30%
Administrative Coordinator
Al-Rashid Commercial Group
Al Khobar
06.2021 - 02.2022
- Coordinated daily operations for 3-department office with 45+ employees, ensuring seamless communication and workflow management
- Managed reception duties and visitor coordination, maintaining professional front-office operations for high-profile clients
- Processed and tracked purchase orders worth $2M+ annually, maintaining 99.5% accuracy rate and reducing processing time by 35%
- Organized company-wide events and training sessions for up to 100 participants, handling venue coordination, catering, and logistics
- Maintained and updated employee databases, ensuring compliance with local labor regulations and company policies
- Implemented new inventory tracking system that reduced supply costs by 15% through better usage monitoring
Administrative Assistant
Eastern Province Medical Center
Dammam
01.2021 - 05.2021
- Supported medical administration team in patient scheduling, insurance verification, and medical records management
- Coordinated with multiple departments to ensure smooth patient flow and appointment scheduling for 200+ daily patients
- Maintained strict confidentiality protocols while handling sensitive patient information and medical documentation
- Assisted in preparation of monthly administrative reports and compliance documentation for regulatory reviews
Junior Administrative Assistant
Saudi Technical Services Company
Dammam
08.2020 - 12.2020
- Provided general administrative support including data entry, filing, and basic bookkeeping tasks
- Assisted with customer service inquiries via phone and email, maintaining 95% customer satisfaction rating
- Supported human resources department with recruitment processes, scheduling interviews, and maintaining candidate databases
- Helped coordinate office moves and equipment setup for expanding regional operations
Education
Bachelor - Software Engineering
International Islamic University Islamabad
Professional Development Certificate - Advanced Administrative Management
Saudi Arabian Management Institute
Skills
- Administrative Excellence: Executive Support
- Calendar Management
- Travel Coordination
- Meeting Planning
- Document Management
- Data Entry & Analysis
- Report Generation
- Budget Tracking
- Technical Skills: Microsoft Office Suite (Expert)
- Google Workspace
- SharePoint
- Salesforce CRM
- QuickBooks
- Adobe Acrobat
- Project Management Tools (Asana, Trello)
- Database Management
- Communication & Leadership: Stakeholder Relations
- Vendor Management
- Training & Onboarding
- Process Documentation
- Cross-cultural Communication
- Conflict Resolution
- Team Coordination
- Software: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)
- Adobe Creative Suite
- QuickBooks Pro
- SAP Basic
- AutoCAD (Basic)
- Project Management: Asana
- Trello
- Mondaycom
- Microsoft Project
- Gantt Chart Creation
- Communication Tools: Zoom
- Microsoft Teams
- Slack
- WhatsApp Business
- Video Conferencing Setup
Certification
- Certified Administrative Professional (CAP) - International Association of Administrative Professionals | 2023
- Microsoft Office Specialist (MOS) - Expert Level - Microsoft Corporation | 2022
- Project Management Fundamentals - Project Management Institute | 2021
- Customer Service Excellence - Saudi Arabian Standards Organization | 2021
LNGG
References
Available upon request, Professional references from current and former supervisors, clients, and colleagues can be provided during the interview process.
Accomplishments
- Process Improvement Champion - Redesigned filing and document management systems, reducing administrative processing time by 40%
- Cost Optimization Expert - Negotiated vendor contracts saving company $25,000+ annually while maintaining service quality
- Training & Development Leader - Developed comprehensive onboarding program adopted company-wide, reducing new hire training time by 25%
- Project Management Success - Successfully coordinated 15+ major company events and conferences with zero incidents and 98% attendee satisfaction
- Technology Integration Specialist - Led implementation of 3 new software systems, improving overall office efficiency by 35%
Timeline
Senior Administrative Coordinator
Gulf Industries Corporation
03.2022 - 08.2025
Administrative Coordinator
Al-Rashid Commercial Group
06.2021 - 02.2022
Administrative Assistant
Eastern Province Medical Center
01.2021 - 05.2021
Junior Administrative Assistant
Saudi Technical Services Company
08.2020 - 12.2020
Professional Development Certificate - Advanced Administrative Management
Saudi Arabian Management Institute
Bachelor - Software Engineering
International Islamic University Islamabad
Similar Profiles
Ahmed Mohamed AbdouAhmed Mohamed Abdou
Production Technician (packaging Dept) at Gulf Pharmaceutical Industries JULPHARProduction Technician (packaging Dept) at Gulf Pharmaceutical Industries JULPHAR
Ahmed Mohammed ImtiyazAhmed Mohammed Imtiyaz
Senior Treasurer at Gulf Stabilizer Industries (GSI)Senior Treasurer at Gulf Stabilizer Industries (GSI)
Tirus ElamTirus Elam
Forklift Operator/Material Handler at Gulf Span IndustriesForklift Operator/Material Handler at Gulf Span Industries
Saadia AliSaadia Ali
Homeroom teacher at National Grammar SchoolHomeroom teacher at National Grammar School
Mohammed NihalMohammed Nihal
Lead Production Engineer at Precision Forgings Factory - Galperti GroupLead Production Engineer at Precision Forgings Factory - Galperti Group