LEONY S. PALAD - GABUTERO
Malaz, Riyadh
Summary
- POSITION DESIRED: Executive Assistant
- Strong work tenure: Ten (12 +) years of experience supporting Corporate Level Executives.
- Strong Skill Set/Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Social Media web platforms.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with Vendors, stakeholders, including staff, board members, internal & external clients.
- Excellent in written and verbal communication skills. Speak some Arabic
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Emotional maturity, dependable, hardworking.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast- paced environment.
- Forward Thinking, actively seeking opportunities and solutions.
- Counsels any employees in any related work issues and the likes.
- Creates a Culture of Safety
- Leadership ability to manage challenges and oversee employees.
Overview
18
18
years of professional experience
1
1
Certification
Work History
COO and Vice COO Executive Assistant Clinical Operation and Education Affairs
ADAMA HAIR TRANSPLANT CENTER
Riyadh, KSA
10.2022 - 06.2025
- Responsible for COO, VCOO and Education Affairs Assistant in the Management of 75+ Staffs.
- Manages the general affairs of the COO and Vice COO Offices and their operational activities.
- Completes a broad variety of administrative tasks for the COO and Vice COO including:
- Managing an active calendar of appointments;
- Scheduling of Clients;
- Organizing Clients and Staff files;
- Composing and preparing correspondence that is sometimes confidential;
- Composing and preparing Staff Evaluations, PIPs, Schedules, Arranging Leaves & Meetings
- Maintaining Minutes.
- Manages Budget & Petty Cash Data and Submission
- Organizes Nutrition Availability for Clients
- Organizes all Contracts for Center
- Fire & Safety
- Hazardous Waste
- Pest Control
- Linens
- Nutrition
- Organizes Purchasing
- Materials Requests (MR), Purchase Orders (PO), Purchase Receipt (PR)
- Monitoring office supplies and ordering new stationery, furniture, appliances and electronics, medical equipment as required.
- Arranging complex and detailed travel plans, itineraries, and agendas
- Compiling documents for travel-related meetings.
- Plans, Coordinates and ensures the schedule of the COO is followed and respected.
- Communicates directly, and on behalf of both the COO and the Vice COO, staff, and clients on matters related to COO and Vice initiatives.
- Provides a bridge for smooth communication between the Executive Office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the COO/VCOO to keep she/he well informed of upcoming commitments and responsibilities, following up appropriately.
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Executive Management, some of which may have organizational impact.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Functions within and Orientates Staff to Healthcare Information System (HIS)
- Filing and retrieving Corporate & Employee; Client records, documents and reports.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Greeting Clients, ensuring that consents are signed and all paperwork is in order prior to procedure.
- Oversees Housekeeping & Medical Records.
- Using and setting up various software, including word processing, spreadsheets, databases and presentation software.
- Reading and analyzing incoming Emails Memos, Submissions, and distributing them as needed.
- Proficient in data collection, analysis, and reporting.
- Assist in the onboarding process for new hires.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual/remote assistant to Provide general administrative support.
- Performs other duties as assigned.
Organizing & Investing in Personal Financial Investments & FamilySeptember
Riyadh, KSA
07.2013 - 10.2022
Executive Director Executive Secretary
CITY CENTER HOTEL
Muscat, Oman
01.2012 - 08.2013
- Reports directly to the Executive Director Responsible for Assistance in the Management of 50+ Staff
- Marriage: Completed Contract
Receptionist/Secretary/Reservation Officer
SEDER VILLAGE
Riyadh, K.S.A.
07.2010 - 10.2011
- Organizational Concierge, Receptionist & Security Manager’s Office Secretary Responsible for
- Overseeing Housekeeping Supervisor & Housekeepers 50+ persons, and all Secretarial Responsibilities of Security Manager.
- Contract Complete
Educational Consultant/Sales Executive
STEP UP ENTERPRISES/GROLIER INTERNATIONAL
Manilla, Philippines
02.2010 - 05.2010
- Part time awaiting Iqama for KSA
Customer Care Officer
PACIFIC HUB CORPORATION
Ortigas, Philippines
06.2009 - 01.2010
Customer Care Officer
PILIPINAS TELESERV INC.
Manila, Philippines
10.2008 - 03.2009
Inventory Clerk Administrative Assistant
ANNA PASHMINA
Quezon City, Philippines
11.2007 - 03.2008
Education
Project Initiation: Starting a Successful Project & Foundation of Project Management
Coursera
Project Initiation: Starting a Successful project
Coursera
Psychological First Aid
Ambassador Center for Missions International
Virtual General Administrative Assistant
FHM Moms University
Bachelor of Arts - Broadcast Communication, Minor Information Technology (IT)
University of the East
01.2007
Skills
- Operations management
- Cross-functional team coordination
- Data-driven decision making
- Organizational development
- Facilities management
- Human resources management
- Logistics management
- Corporate social responsibility
- Process improvement
- Operations oversight
- Planning and execution
- Corporate communications
- Executive leadership
- Personnel development
- Marketing
- Management
- Financial oversight
- Budget administration
- Policy development
- Operations administration
- Staff management
- Policies and procedures
- People and culture
- Employee coaching
- Client relationship building
- Change and growth management
- Adaptable and flexible
- Systems organization
Certification
BLS (by examination-active)
Timeline
COO and Vice COO Executive Assistant Clinical Operation and Education Affairs
ADAMA HAIR TRANSPLANT CENTER
10.2022 - 06.2025
Organizing & Investing in Personal Financial Investments & FamilySeptember
07.2013 - 10.2022
Executive Director Executive Secretary
CITY CENTER HOTEL
01.2012 - 08.2013
Receptionist/Secretary/Reservation Officer
SEDER VILLAGE
07.2010 - 10.2011
Educational Consultant/Sales Executive
STEP UP ENTERPRISES/GROLIER INTERNATIONAL
02.2010 - 05.2010
Customer Care Officer
PACIFIC HUB CORPORATION
06.2009 - 01.2010
Customer Care Officer
PILIPINAS TELESERV INC.
10.2008 - 03.2009
Inventory Clerk Administrative Assistant
ANNA PASHMINA
11.2007 - 03.2008
Project Initiation: Starting a Successful project
Coursera
Psychological First Aid
Ambassador Center for Missions International
Virtual General Administrative Assistant
FHM Moms University
Bachelor of Arts - Broadcast Communication, Minor Information Technology (IT)
University of the East
Project Initiation: Starting a Successful Project & Foundation of Project Management
Coursera