Leyla
Al Khobar
Summary
Adaptable professional with a quick-learning ability and a talent for adjusting to new environments. Skilled in rapidly acquiring new knowledge and applying it effectively. Driven by a passion for continuous learning and successfully navigating change.
Experienced and dependable general worker with a proven track record of efficiently completing tasks in various settings. Skilled in manual labor, equipment operation, and maintaining a clean and organized workspace. Safety-conscious with a strong work ethic and the ability to adapt to different environments. Ready to contribute to a dynamic team and make a positive impact.
Overview
9
9
years of professional experience
Work History
Administrative/HR Assistant
Global Energy Solutions
Baku, AZ
10.2021 - Current
- Created and maintained employee records, including paper and electronic files.
- Organized new hire orientation materials and coordinated onboarding processes for newly hired employees.
- Assisted with the recruitment process by posting job ads, scheduling interviews and conducting reference checks.
- Provided administrative support to Human Resources executives.
- Maintained confidentiality in dealing with all personnel issues.
- Updated and maintained HR databases, spreadsheets and other documents as needed.
- Managed employee attendance records, leave requests and vacation schedules.
- Prepared payroll data for submission to external payroll service provider.
- Performed various clerical duties such as photocopying, filing, faxing.
- Provided administrative support to the HR department, including document preparation and calendar management.
- Filed documents, delivered mail and performed bookkeeping to facilitate office operations of HR department.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Researched discrepancies in payroll data and provided corrective action when needed.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Generated reports detailing hours worked by department, location, employee type as requested by management.
- Reviewed timecards at month end to ensure accuracy before approving payment.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Solved complex problems related to payroll processing quickly and efficiently.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Processed and monitored sick pay, vacation pay, and other leave entitlements accurately.
- Managed timekeeping system and resolved any timecard discrepancies.
- Responded to employee inquiries regarding payroll and timekeeping.
- Tracked employee vacation, personal and sick leave earnings and use.
Travel Coordinator
Baker Hughes Inc
Baku, AZ
10.2017 - 03.2018
- Developed and managed travel itineraries for business trips, ensuring all necessary arrangements were made in advance.
- Created and distributed detailed travel documents including tickets, hotel reservations, and car rental information.
- Coordinated flight bookings, ground transportation, accommodations, and visa applications for international travelers.
- Scheduled and coordinated domestic and international flights based on budget constraints.
- Assisted customers in completing the necessary paperwork for their visa applications.
- Responded promptly to customer inquiries via phone, email, or in person meetings.
- Assisted customers with the preparation of visa applications, ensuring all required documents were included and completed accurately.
- Provided guidance on documentation requirements for visa applicants.
Administrative Assistant
Baker Hughes Inc
Baku, Azerbaijan
08.2015 - 10.2017
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Handled confidential documents in an organized fashion according to established protocol.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
Education
Bachelor - Spanish Translator
Azerbaijan University of Languages
Baku05-2015
Skills
- Strong Organization
- Travel Arrangements
- Meeting Scheduling
- Administrative assistance
- Mail handling
- Office Administration
- Maintaining files
- Human Resources Support
- Team Player
- Administrative Support
- SAP user
Languages
Russian
First Language
English
Advanced
C1
Spanish
Upper Intermediate
B2
Turkish
Advanced
C1
Timeline
Administrative/HR Assistant
Global Energy Solutions
10.2021 - Current
Travel Coordinator
Baker Hughes Inc
10.2017 - 03.2018
Administrative Assistant
Baker Hughes Inc
08.2015 - 10.2017
Bachelor - Spanish Translator
Azerbaijan University of Languages