Linto Paul
Dubai,United Arab Emirates
Summary
Detail-oriented professional with expertise in shipment tracking and management, customs clearance processes, and customer services. Proficient in invoicing, financial reporting, and documentation compliance, with strong organizational skills and a proven ability to handle data analysis and reporting. Experienced in office administration, stakeholder engagement, HR consultancy, and recruitment sourcing. Adept at ensuring operational efficiency through meticulous mail handling and effective communication. Committed to leveraging skills to drive process improvements and support business objectives.
Overview
7
7
years of professional experience
2011
2011
years of post-secondary education
Work History
Documents clerk and operations assistance
RHENUS LOGISTICS GULF DWC LLC
03.2023 - 01.2025
- Monitor shipment arrivals and promptly inform customers of their status, ensuring transparency and timely updates
- Oversee the clearance of shipments under DAP (Delivered At Place) terms and coordinate successful delivery to customers
- Handle invoicing procedures and generate reports for internal and customer use to maintain accurate records of shipments and financial transactions
- Prepare and release Bill of Lading (B/L) exchange letters, ensuring compliance with regulatory and company standards
- Collaborate with suppliers and vendors to negotiate contracts and improve service levels
ISS PALUMBO SHIPPING SERVICES
04.2021 - 08.2022
- Prepares and maintains daily report of shipment inquiries and confirmed shipments to identify areas for improvement
- Negotiating rates with agent to get the best cost and the shortest route
- Communication with agents for booking confirmation, pick up and sailing details and forward updates to client on daily basis with booking status
- Follow up for draft BL’s documents and origin invoice
- Assist with the identification and support implementation of developments to improve business performance
- Support Manager in project management role, manage multiple workstreams, parties and deadlines
- Lead the development and execution of pricing strategies across various product portfolio’s, based on our category management framework
Senior Administrator
McDermott Middle East
Jebel Ali, UAE
04.2018 - 06.2020
- Company Overview: Diving Department
- Handling office tasks, such as electronic filing, generating reports and presentations, setting‐up meetings, and reordering office supplies
- Writing and issuing emails to teams and departments on behalf of teams or senior staff
- Submit and reconcile expense reports such as petty cash / International expenses Claims, telephone bills, Salary Advance
- Calendar Management, arranging meetings, booking conference rooms, taking care of external events and conference facilities
- Ensure that personnel files and all certifications are kept up to date and are uploaded in the system
- And request where necessary
- Check certification, plan vessel crew rotation in advance, check availability of crew and compliance of all certificates and their in-house and external training
- Arrange for Seamans book medicals, OGUK and Diving medicals when required
- Provide efficient and accurate logistical and Manage Travel arrangement 'to / from' hometown / vessels locations along with heir meet and assist (including flights, hotel bookings, Dubai / Saudi /Doha visas, gate passes, port passes, Lunch Coupons, LOI)
- Process monthly payroll and submit on timely manner and submission of pay slip on timely manner
- Manage with the annual budget preparation for the department and send budget report every month and maintain all records
- Prepare requests for payments, petty cash for the Department and Offshore / Onshore personnel
- Create MCC’s
- Generate / prepare Reports - Diving Personnel Onboard, weekly basis
- Prepare Percentage Reports - Diving Personnel Trainings, Monthly basis
- Make necessary arrangements for Business travel as per request
- This includes coordinating with travel agents and update on back charge well in advance
- Taking care of the cost control budgeting for better utilisation of resources
- Liaise with internal support department regarding any item breakdown
- Assist with organizing department events and meetings
- Provide administrative support to the other admins
- Supporting and helping the new joiners in the workflow process
- Diving Department
Education
MBA - Human Resource
East Point College of Institution
B.S.C - Economics, Maths, and Statistics
Mount Carmel College
Skills
- Shipment tracking and Management
- Customs clearance processes
- Customer services and communication
- Invoicing and financial reporting
- Documentation and compliance
- Detail oriented
- Strong organizational skills
- Data Analysis and reporting
- Mail handling
- Stakeholder engagement
- Office administration
- HR consultancy
- Recruitment sourcing
Accomplishments
- Was awarded for best employee in ‘effective in handling of clients’ in Datamatics Vista Infosystems
- Took part in many dances competition interschool and had won many prizes.
- Hosted events, team events and celebrations in my previous companies.
Personal Information
- Age: 33
- Passport Number: N3896409
- Date of birth: 07/13/87
- Visa status: Company Visa
Custom
I hereby declare that the above-mentioned information is correct and very much sincere as far my knowledge.
Languages
English
Fluent
Hindi
Fluent
Timeline
Documents clerk and operations assistance
RHENUS LOGISTICS GULF DWC LLC
03.2023 - 01.2025
ISS PALUMBO SHIPPING SERVICES
04.2021 - 08.2022
Senior Administrator
McDermott Middle East
04.2018 - 06.2020
B.S.C - Economics, Maths, and Statistics
Mount Carmel College
MBA - Human Resource
East Point College of Institution
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