Mahammed Asif
Administration Coordinator
Riyadh,Kingdom of Saudi Arabia
Summary
Administrative Coordinator with over Nine years of office coordination experience within the education, rehabilitation and technology industries. Problem solver with an aptitude for complex scheduling and event planning, database management, and report generation. Expertise in: Organization Analytical Thinking Creating Spreadsheets Developing positive relationships with families Interfacing with clients Managing office operations Goal Tracking...
Energetic, results-oriented team-player eager to bring strong administrative skills to growing company in need of top-level support.
Overview
12
12
years of professional experience
15
15
years of post-secondary education
1
1
Certification
Work History
ADMINISTRATIVE COORDINATOR
Eastern Alliance Company Ltd.
Riyadh, Saudi Arabia
11.2018 - 04.2025
- Improved office efficiency by streamlining administrative procedures.
- Collaborated on project management tasks for successful outcomes.
- Implemented new filing system which improved information retrieval times.
- Liaised between departments to foster cross-functional collaboration.
- Conducted regular audits of administrative processes and recommended improvements where necessary.
- Upheld stringent quality standards in document preparation and record keeping.
- Negotiated with vendors to secure advantageous contracts.
- Maintained confidential files, ensured data privacy compliance.
- Organised team meetings to improve internal communication.
- Prepared detailed reports with use of data analysis skills.
- Managed office inventory for optimal productivity.
- Managed daily office operations whilst ensuring compliance with company policies and regulations.
- Facilitated training sessions for staff development.
- Coordinated travel arrangements, ensured smooth business trips.
- Achieved timely completion of projects with effective prioritisation.
- Assisted in recruitment efforts to build a strong team.
DOCUMENT CONTROLLER
Abdul Azizi General Contracting Co.
Dammam
05.2015 - 12.2017
- Controlling company and project documentation
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using computers to organize and distribute documents within a company
- Ensure documents are shared at key times to facilitate timely project completion
- Handling dept
- Of convenience store, Forecourt, Lube Express
- Handling supplier and ordering according to the movement of the product
DOCUMENT CONTROLLER
Faizal Islam Foundation for Social and Economic Development
Riyadh
05.2014 - 05.2015
- Bank transactions posting and monthly bank reconciliations
- Preparation of Cash flow statements
- Files Document Physical and Digital Records
- Checking for Accuracy and Editing Files, like Contract
- Reviewing and updating technical documents
- File documents in physical and digital records
- Maintain confidentiality around sensitive information and terms of agreement
ORDER SERVICE COORDINATOR
Malabar Gold & Diamonds
Bangalore
01.2013 - 04.2014
- Revenue entries booking
- AP entries analysis and reclassification to expenses/prepaid
- Vendor Invoices in progress Analysis
- Preparation of Financial Reports and Analysis includes: -
- Balance sheet and supporting Schedules preparation
- Year to year comparison Reports preparation and variance analysis
- Attending the Customers Including Sales & Services
- Ordering and Handling of Purchases
- Familiar with Invoice raising and Compliance of Statutory requirements
- Reporting to Manager, coordinating and implementing new system
Education
HIGHER SECONDARY: PUC - Commerce
DEPARTNET OF PRE-UNIVERSITY EDUCATION
Mangalore, India 06.1997 - 05.2009
BACHELOR OF COMMERCE (B.COM) - COMMERCE
UPMC College
Mangalore, India 06.2009 - 06.2012
Skills
- Operating Systems
- MS Office
- Advanced MS Excel
- Word
- PowerPoint
- Photo Shop
- ERP Packages
- Tally ERP
- Team Leadership
- Project Planning
- Report Writing
- Data Analysis
- Business Computer Application
- Business Accounting
- PF & ESIC
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Languages
English
Fluent
Hindi
Native
Arabic
Advanced
Malayalam
Fluent
Tamil
Advanced
Personal Information
- Notice Period: 2 Months
- Nationality: Indian
Certification
Undergone 12 months of practical training in information technology under The Institute of Computer Accountants issued by A Unit of ICA Infotech Pvt. Ltd and attained expertise in Business Computer Application, Business Accounting, Tally ERP and PF & ESIC.
Timeline
ADMINISTRATIVE COORDINATOR
Eastern Alliance Company Ltd.
11.2018 - 04.2025
DOCUMENT CONTROLLER
Abdul Azizi General Contracting Co.
05.2015 - 12.2017
DOCUMENT CONTROLLER
Faizal Islam Foundation for Social and Economic Development
05.2014 - 05.2015
ORDER SERVICE COORDINATOR
Malabar Gold & Diamonds
01.2013 - 04.2014
BACHELOR OF COMMERCE (B.COM) - COMMERCE
UPMC College
06.2009 - 06.2012
HIGHER SECONDARY: PUC - Commerce
DEPARTNET OF PRE-UNIVERSITY EDUCATION
06.1997 - 05.2009
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