Summary
Overview
Work History
Education
Skills
Work Preference
Timeline
Manager

Mahmoud M. Mounir

Administration Professional
Riyadh,Riyadh

Summary

A seasoned administrator with over 17 years of international experience, I excel at bridging the gap between executive agendas and operational excellence. From coordinating board meetings and managing high-profile schedules to implementing digital solutions and streamlining workflows, I thrive in dynamic environments demanding both strategic vision and meticulous execution. Fluent in English and Arabic, I possess strong communication, problem-solving, and multi-tasking skills, making me a valuable asset to any team seeking a resourceful and results-oriented professional.

Overview

20
20
years of professional experience

Work History

Board Secretary & Office Manager for Chairman & MD

Watad Holding Company
Riyadh, Riyadh
07.2016 - Current
  • Streamlined board meeting organization and logistics, ensuring compliance with governance standards
  • Oversaw Chairman and MD's travel arrangements, managing flight bookings and itinerary coordination
  • Implemented a digital filing system for company and subsidiaries' government e-service platforms
  • Contributed to business development initiatives by drafting plans and assisting with talent acquisition.
  • Ensured timely decision-making by coordinating schedules for regular board meetings and committee sessions.
  • Streamlined information access by organizing and maintaining the board''s digital repository of documents, policies, and reports.
  • Safeguarded corporate governance compliance by staying current on regulatory updates and implementing appropriate policy changes.
  • Managed sensitive correspondence among board members while maintaining strict confidentiality of privileged information.
  • Developed strong working relationships with key organizational personnel providing essential support during critical periods.
  • Improved overall Board satisfaction with administrative process flow through consistently delivering high-quality documentation and support services.

Office Manager for General Manager

Afras Trading & Contracting Company
Riyadh
02.2016 - 06.2016
  • O Enhanced GM's productivity by maintaining a meticulous calendar, drafting professional correspondences, and managing an efficient filing system
  • O Implemented rigorous controls for bank transfers and employee letter requests, mitigating risk and upholding company policies.

Administration Officer

Qatargas Operating Company
Doha, Qatar
04.2010 - 02.2015
  • O Streamlined office systems, devising data management and filing protocols for improved accessibility and organization
  • O Played a key role in establishing KPIs and generating performance reports for staff development
  • O Spearheaded the selection and implementation of access control systems for a major office tower
  • O Actively participated in developing emergency response plans, demonstrating initiative and resilience.

Personal Assistant

Qatargas / G4S
Doha
11.2007 - 03.2010
  • O Provided comprehensive support to the Head of Security, managing their busy schedule and handling all communication channels
  • O Produced a wide range of documents, including briefing papers, reports, and presentations, ensuring professionalism and accuracy
  • O Established and maintained electronic archives and filing systems for departmental documents, enhancing document retrieval and transparency
  • O Acted as the department's liaison with other divisions and external agencies, fostering strong collaborative relationships.

Guarding Division Administration Coordinator

Group 4 Securicor Qatar
Doha
10.2003 - 10.2007
  • Managed records and manpower deployment for 2400 security personnel, ensuring operational efficiency and compliance
  • O Championed the transition to an electronic timesheet system, significantly improving data accuracy and streamlining payroll processes.

Education

Bachelor Degree - English Language and Literature

Cairo University
May 2001

Skills

  • Highlights of Expertise:
  • Board & Executive Support:
  • Proven track record of coordinating high-level meetings, preparing board
  • Materials, and managing executive diaries for multinational companies like Qatargas and Watad Holding
  • Administrative Excellence: Adept at devising and implementing efficient office systems, including data
  • Management, filing, and document control Proficient in MS Office Suite and various administrative software
  • Digital Transformation Champion: Led the initiative to convert traditional workflows into digital formats
  • Promoting accessibility and improving operational efficiency
  • Multilingual Communication: Fluent in English and Arabic, effectively bridging cultural and communication
  • Gaps in diverse business settings
  • Collaborative Leadership: A team player with excellent interpersonal skills, fostering positive relationships
  • And contributing to a collaborative work environment
  • Key Skills
  • Communication (written and verbal)
  • Organization and time management
  • Microsoft Office Suite and administrative software, acquiring AI technology knowledge
  • Bilingual (English and Arabic)
  • Multi-tasking and problem-solving
  • Teamwork and interpersonal skills
  • Attention to detail and accuracy
  • Stress management

Work Preference

Work Type

Part Time

Work Location

Remote

Timeline

Board Secretary & Office Manager for Chairman & MD

Watad Holding Company
07.2016 - Current

Office Manager for General Manager

Afras Trading & Contracting Company
02.2016 - 06.2016

Administration Officer

Qatargas Operating Company
04.2010 - 02.2015

Personal Assistant

Qatargas / G4S
11.2007 - 03.2010

Guarding Division Administration Coordinator

Group 4 Securicor Qatar
10.2003 - 10.2007

Bachelor Degree - English Language and Literature

Cairo University

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Mahmoud M. MounirAdministration Professional