MAHMOUD RASHAD ABDELHADEY HASSAN
RIYADH,SAUDI ARABIA
Summary
- Ambitious student with aspirations in technical engineering, design and construction. Meticulous and methodical for reliable documentation and administration. Self-motivated with good initiative for responsive team support. Document management professional adept at managing processes for master documentation and archives. Participates in validation of EDRMS assuring document systems operation. Strong organizational and multitasking skills to work with minimal supervision. Coordinates and provides guidance on validation for computer systems, manufacturing equipment, analytical equipment, utility systems and cleaning and process validation.
- professional in all computer programs as: Microsoft word ,power point and excel
- Ability to work in a team
- Skills in human development
- Good communication with individuals
- Ability to work under pressure
- Decision-making in the interest of the business
- Ability to learn quickly
- Seriousness, commitment to work, tact and good appearance
- Obey superiors and accomplish tasks in the perfect way
Overview
9
9
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work history
Document Controller
Al khorayef water&power technologies company
Riyadh, Riyadh Region
03.2022 - 12.2022
- Work on Oracle Global Program
- Work in the company's procurement department
- Receiving purchase orders from sites and bringing quotations for purchase orders
- Make a comparison with the quotations received from suppliers on the Oracle program
- Add all suppliers who have been baptized on the Oracle programNumbering and arranging files with serial numbers for each project separately
- Helped to assimilate key documents for company-wide projects.
- Bolstered data security to protect integrity of files.
- Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
- Analysed issue logs to enhance service delivery.
- Handled incoming correspondence and technical information, distributing as directed.
- Stored documents using cloud-based systems to drive efficiencies.
- Conducted complex search and retrieval requests for clients and industry professionals.
- Managed requests for access to documentation, maintaining confidentiality.
- Shared documents at key times to facilitate timely project completion.
- Making contracts for all suppliers who have been contracted, explaining the payment ratios and mechanisms on Oracle
- Make a log for orders
- Make a special log for the plans
- Log in letters and correspondence
Procurement Officer and executive secretary
adwaa el khalil for contracting company
Riyadh, Riyadh Region
02.2020 - 02.2022
- Executive Secretary of the Director-General
- Preparing tenders and projects in which the company enters and preparing all its papers and what is required
- Archiving all transactions related to the site, including contracts, correspondence, outgoing and incoming and other things that we receive from inside and outside the company
- Procurement Officer for electronics, paper and other devices
- Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
- Approved travel expenses and reimbursement requests submitted by employees.
- Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
- Prepared financial statements, invoices and other financial documents.
Executive Secretary
halley international school
Khobar, Eastern Province
01.2017 - 01.2020
- Executive Secretary to the General Manager and CEO
- Prepared the minutes of the meetings of the Director General, the CEO and the Board of Directors of the schools
- Organizing and arranging the dates and work of the General Manager and the Chief Executive Officer
- Electronic archiving of all correspondence of the company between the school administration and its employees
- Kept executives informed of upcoming commitments and responsibilities.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Assisted in selection of vendors and negotiated deals for equipment, services and supplies.
- Attended meetings on behalf of executives, taking notes and recording minutes.
- Filed and retrieved corporate records, documents and reports.
- Answered phones and took messages or routed calls to correct people.
- Facilitated smooth communication between CEO and members of staff.
- Opened, sorted and distributed incoming mail, emails and faxes.
- Collaborated with admin teams, human resources and finance department on special projects.
- Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
- Approved travel expenses and reimbursement requests submitted by employees.
Executive Secretary
AD engineering company
Riyadh, Riyadh Region
08.2015 - 11.2016
- Executive Secretary to the Vice President of the company
- Prepared the minutes of the meetings of the company's president and the company's board of directors
- Archiving all contracts, correspondence and special purchase orders, whether submitted by the administration or from the company's websites
- Filed and retrieved corporate records, documents and reports.
- Answered phones and took messages or routed calls to correct people.
- Prepared financial statements, invoices and other financial documents.
- Made travel arrangements and booked accommodation for executives.
Executive Secretary
electromechanical Services Company
ryiadh
01.2015 - 07.2015
- Executive Secretary to the Vice President and General Manager of Projects
- Administrative Affairs Officer
- Archiving all contracts and correspondence of sites
Secretary
al jeel private school
cairo
09.2013 - 12.2015
- General Secretary of the School Board of Directors
- Teacher of Quran and Tajweed for two years
- He holds a license from Hafs from Asim in memorization and reading
- Work HR in the School Administration
Education
bachelor of languages and translation - languages and translation
09.2006 - 02.2010
Skills
- Outstanding organisation under pressure
- Informal learning techniques
- Research skills development
- Resource ordering
- Digital literacy skills development
- Microsoft Project
- Office management
- Schedule management
- Mail management
- Business writing
- Sorting and labelling
- Document proofreading and editing
- Project scheduling
- Mail handling
- Accurate data entry
- Travel coordination
- Document transcription
- Incoming and outgoing mail management
- Excel proficiency
- Competitor analysis
- Goods procurement
- Competitive shopping
- Project coordination
- Supplier relationships
- Report writing skills
- Document preparation
- Purchase order creation
- Price dispute resolution
- Supply chain planning
- Proficiency in microsoft word
- Purchasing
- Price negotiation
Languages
English
Upper intermediate
Certification
A special course for secretarial and office management entitled "secretarial skills, preservation and electronic retrieval" This course obtained by internationally accredited in more than twenty countries for a period of 25 years
Timeline
Document Controller - Al khorayef water&power technologies company
03.2022 - 12.2022
Procurement Officer and executive secretary - adwaa el khalil for contracting company
02.2020 - 02.2022
Executive Secretary - halley international school
01.2017 - 01.2020
Executive Secretary - AD engineering company
08.2015 - 11.2016
Executive Secretary - electromechanical Services Company
01.2015 - 07.2015
Secretary - al jeel private school
09.2013 - 12.2015
al azhar university - bachelor of languages and translation, languages and translation
09.2006 - 02.2010