Malak Mohammed Al-Nijadi (BECHTEL)

In my role, I have successfully engaged with key stakeholders, maintained project documentation, and facilitated communication between teams to drive project success, I am committed to driving project success through strategic planning, effective communication, and a focus on continuous improvement within the construction sector.

I have effectively coordinated various initiatives, ensuring seamless collaboration among stakeholders and strict adherence to project timelines. My expertise includes optimizing processes, and implementing innovative solutions to enhance operational efficiency. I am committed to fostering a productive work environment and driving project success through strategic planning and collaboration.

-Lead B-INSPIRASIAN-KSA under Bechtel's Business Resource Group (BRG) in Jubail City and involved with leaders in different world wide (7 Chapters, Reston, Houston, Glendale, Taiwan, India, UK, and the Middle East) Skills: International Project Management • Stakeholder Management • Initiative • Oral Communication.

Recruit Lead at Bechtel Corporation, my mission revolves around enhancing recruitment processes and fostering robust communication channels. my role is pivotal in strategizing the attraction and retention of exceptional professionals for our expansive projects. Our achievements include building strong relationships with internal customers and promoting an inclusive culture that is reflective of Bechtel's values. Partnering closely with stakeholders, our team has significantly contributed to assembling a diverse and dynamic workforce that propels the organization forward.

skills: Creative Problem Solving • Diversity & Inclusion • Diversity Recruitment • Negotiation • Team Management.

Skills: Contractual . Stakeholder Management . Oral Communication.

1. Service Awards: Provide guidance on the service award and retirement program administration to Project HRs and Event Planners. Assist Project HRs and Admin teams to ensure the timely completion of service award-related activities.

2. Employee Data Management: Maintain employee data, information, and working files in accordance with required confidentiality and privacy standards.

3. Candidate File Management: Liaise with the HR department to monitor and manage candidate files for the JIC and RIC positions, ensuring all documentation is complete and obtaining necessary approvals from the Program Director.

4. Activity Coordination and Documentation: Create schedules, log activities, and follow up on documents that require attention to ensure timely execution.

5. Document Management: Review, distribute, and manage internal Material Requisitions and other relevant documents to streamline operations.

6. Internal/External IOM Tracking: Track Internal and External Inter-Office Memos (IOMs) in the Morasalat System for the RC.

7. Senior Management Engagement: Confer with senior management regarding Contract Change Order (CCO) packages associated with the construction department, facilitating informed discussions.

8. Candidate Resume Processing: Support the HR team in reviewing and processing candidates’ resumes for RC and JIC positions.

9. Contract Change Order Review: Review and progress Contract Change Orders (CCO) to ensure timely processing of project packages.

10. Fuel Supply Agreement Processing: Process Fuel Supply Agreements in a timely and efficient manner.

11. Event Preparation and Communication: Prepare for company events and communications as required by the Program Director.

12. Employee Volunteer Coordination: Coordinate with employees volunteering for notifications of events and ensure attendance at these events.

13. Award Contract Performance Reporting: Collaborate with the QA Team to process Award Contracts Performance Reports for RIC and JIC.

14. Scheduling Management: Manage scheduling for the Program Director, ensuring optimal time management.

15. Communication Drafting and Review: Draft, review, and send communications on behalf of the Program Director.

16. Meeting Organization: Organize and prepare for meetings, including gathering necessary documents and attending meetings as required.

17. Phone Communication Management: Answer and respond to phone calls, relaying messages and information to the Program Director.

18. Email Prioritization: Prioritize emails and respond when necessary to ensure timely communication.

19. Travel and Visa Coordination: Coordinate travel arrangements and Exit/Re-Entry Visa processes with the HR Department.

20. Record Maintenance: Maintain various records and documents for the Program Director to ensure accessibility and organization.

Skills: Contractual • Program Management • Innovation Management • Stakeholder Management Project Management Office (PMO) • Oral Communication.

Payroll and Attendance:

• Downloading time records from the timekeeping system to track employee’s punctuality as per the Company process and procedure.
• Monitoring and checking of time records of employees.
• Setting up schedules for shift employees on timekeeping system to assure accuracy on employee’s times sheets at end of the month.
• Compile, verify and document overtime forms of employees end of each month for over than 100 employees.

Government Services:

• HRSD Including (Labor Card Renewal – Salary File – Visa Issuance).
• Muqeem (Exit/Re-entry Visa – Information Transferring – Change of Profession – Issuance/ Cancelation of Iqama).
• GOSI (Adding / Deleting for new and resigned employees – Wages Update).
• TAMM (License Renewal – Violations – Authorizations).
• Alsharqia Chamber (Certification / issuance – Authorizations).
• Municipality “BALADYA” (Issuance / Renewal of Medical Cards).
• Tourism License Renewal – Civil Defines License – Renewal – Baladay License Renewal.
• Commercial Registration.

External Memos:

• Prepare Employment Letter for Employees as per Company standard.
• Governmental Letters.

Vacation Plan Process:

• Application Form – Management Approval – Iqama Expiry follow-up – Ticket Issuance – Ticket Pricing – Share with the Accounts – Settlement – Exit/ Re-entry Visa – Iqama / Passport Collection – Departure / Arrival Pick-up and drop-off.

Contract Renewal:

• Follow-up with Head of Departments for annual/quarter appraisals.
• Discuss with Management about appraisals and upload it on our internal system based on management final decision.
• Contract Duration / Preparation.
• Personnel Action Form.

Skills: Staffing Services • Operations • Oracle Systems • Written Communication • Client Relations • Mentoring • Contractor Management • Planning • Employee

Relations

• Workforce planning & Budgeting
• Succession Management
• Performance and Productivity Improvement
• Data Management and Reporting
• Policy Development and Implementation

• Personnel:

• Experience in Subsidy & Verse3d in P.C Programs.
• Responsible for Visa Processing, Qiwa, GOSI, Mudad, Muqim, Chamber, Labor Office, Fasah, Ajeer.
• Renew, update and maintain the trade licenses and Government Certificate.
• Renew all Company documents such CR, Saudization, GOSI, Taqat, Tax etc.
• Responsible for Contracts, Renewal Contracts, end of Contract, Resignation & Termination, Warning & Official letter, Vacation.

• Recruitment | Sourcing | Onboarding

• Attracted, engaged, and nurtured top talent using different recruitment methods including LinkedIn, social media and online job boards.
• Participates in Hiring over 200+ talents though
• Career fairs.
• Organized Career Fair Events Virtual and in person.
• Weekly Talent acquisition matrix report.
• Building university relations strategies
• Developed an Early Career hire program.
• Leading all company recruitment.
• Collaborated with senior management to develop long-term workforce plans and define recruitment process.
• Developed an interview training program for female candidate to increase the diversity and inoculation percentage.
• Analyzed market data to create competitive compensation and benefits packages.
• Job Ad & Job Position, cold sourcing, resume screening, phone & initial face to face interviewing, Coordinating, liaising. Sourced & Hired 200+ candidates during the current role.
• Prepares and posts recruitment advertisements on internal and external job portals and coordinates externally with recruitment agencies to ensure all appropriate recruitment channels are activated for a particular open position.
• Submitting weekly reports to the HR Manager regarding talent requirements, acquisitions, plans, and updates on current recruitment.
• Prepare employment offers, employments contracts and assist in implementation of various HR System.
• Handling the Oracle System to execute daily activities like leave management, updating employee information etc.
• Preparing employees attendance to compute exact monthly salary with absenteeism rate.
• Calculation of hours worked by examination of time sheets in Oracle System, preparing deductions report and wage adjustments.
• Health and Life Insurance Benefits Administration:
• Renewal: Taking the lead in the benefit renewals for the company including making recommendations and obtaining approvals, updating employee records in system and responding to employee queries.
• Operations: Timely additions and deletions of employees / dependents under the benefits, supporting invoice payments etc.
• Employee Relations & HR Support
• Provided comprehensive administrative support to the HR team in relation to all aspects of the HR function & assist employee Relations issues.

HR Reports/ KPIs / Power Bi:

• Prepared and presented HR reports - KPIs - Power Bi.
• Training Programs:
• Oversee training the new employees, evaluate the success of training programs, and recommend improvements to upper management to enhance the effectiveness.

Recruitment / Localization & Overseas:

• Oversee and participate in the activities of job advertising, interviewing, selecting, and recruiting employees to fill vacant positions at the company.
• Coordinate all staffing and recruitment activities for the company.
• Oversees the processing of new hires, review resume, requisition creation, visas, hiring, transfers and terminations.
• Posts recruitment advertisements on LinkedIn.
• Prepare initial job offer and negotiate it with the selected candidate.
• Follow up with the candidates for all required documents.

HR policies and procedures:

• Prior experience and knowledge in interpretation and implementation of HR policies and procedures.

Skills: Applicant Tracking Systems • Operations • Screening • Technical Recruiting • Hiring • Written Communication • Onboarding - Offboarding • Planning • Sourcing • Oracle HR • Government Relations • Talent Management • Recruiting • Polices Implementation

• Manage payroll for over 50 employees, ensuring accuracy and compliance with relevant laws and regulations.
• Assist employees with questions regarding overall Human Resources procedures, promoting understanding and adherence to policies.
• Prepare and present detailed reportson staff count and training programs, providing insights for strategic decision-making.
• Coordinate onboarding processes for new employees and transfers, ensuring smooth transitions into the organization.
• Lead the Internship Program, including the onboarding and performance evaluation of interns, fostering their professional development.
• Execute organizational changes in collaboration with functional managers, ensuring that position titles accurately reflect current job duties.
• Facilitate critical work processes, including workforce rating and ranking, while maintaining confidentiality and integrity.
• Arrange Employee Engagement initiatives by developing the events agenda for the year and executing events that promote team cohesion and morale.

Skills: Staffing Services • Employee Relations • Management

• Coordinated cross-functional teams to meet project deadlines.
• Identified potential challenges with strategic planning and proactive problem-solving approaches.
• Defined clear objectives for each stage of the project to ensure alignment with business goals.
• Conducted regular review meetings to assess progress against planned activities and timelines.
• Achieved seamless communication with stakeholders through regular status updates and feedback sessions.

• Attended and participated in strategic meetings with the marketing team and the CEO, ensuring alignment and collaboration to enhance the overall success of the event.
• Coordinated logistics for the festival, managing various aspects to ensure a seamless experience for attendees and participants.
• Promoted cultural exchange and community engagement by developing and implementing marketing strategies that highlighted the festival’s diverse offerings.
• Enhanced community engagement through effective communication and outreach efforts, fostering an inclusive atmosphere that celebrated cultural diversity.
• Developed strong skills in project management, teamwork, and cross-cultural communication, enabling the creation of an inclusive environment for all stakeholders involved in the event.