Manayer Arab

Recruitment & Hiring Process
1-Attend recruitment events
2-Verify the Job Requisition (JR) by matching the positions and salary
3-Identify job titles: Saudi vs. Expatriates
4-Source candidates locally (Saudi) and for senior-level positions
5-Shortlist, interview, select, pegboard, and hire candidates
6-Monitor and verify the personnel file as per the approved checklist
7-Prepare employment contracts
8-Prepare job offers
9-Create employee numbers / generate employee codes
10-Maintain all hiring updates and reports
11-Check emails, reply, and follow up to facilitate functions
12-Prepare temporary contracts
13Update the JR report for all regions
14-Post jobs on Bayt.com and social media; shortlist candidates
15-Request criminal background checks
16-Follow up with business units and the recruitment team to hire Saudi candidates

17-Support the recruitment team and resolve issues with Business Units (BU) and IT
18-Update the Saudization report
19-Monitor onboarding and training of new employees
20-Add new positions for new projects in manpower planning
21-Prepare recruitment forecast reports
22-Check Saudization percentage for each project before proceeding with expatriate hiring
23-Source candidates locally and from overseas
24-Ensure compliance with the screening policy
25-Ensure compliance with criminal background check requirements
26-Complete personnel files as per the approved checklist
27-Provide job offers and employment contracts in the local language
28-Select overseas recruitment agencies and obtain necessary approvals
29-Maintain recruitment fee structure
30-Obtain acknowledgment form signed by the employee

31-Coordinate with recruitment agencies to sign the Migrant Policy, Human Rights Policy, Agency Evaluation, and Agency Agreement
32-Ensure recruitment agencies sign the Migrant Policy and Human Rights Policy
33-Manage recruitment agency agreements
34-Oversee project mobilization and demobilization
35-Coordinate sponsorship transfer procedures via Kissflow in coordination with GR
36Manage hiring processes with overseas recruitment agencies
37Handle recruitment document attestation based on work visa issuance
38Add new joiners to the medical insurance system

1-Implemented local recruitment campaigns across Saudi Arabia through electronic job portals and recruitment agencies, including screening candidates and preparing final interview shortlists.

2-Oversaw all selection processes, including background checks, reviewing candidates' previous employment, recommending salary and benefits packages, and monitoring the effectiveness of recruitment plans by analyzing reports on turnover rates, offer acceptance rates, etc. Maintained strong professional relationships with recruitment agencies.

3-Updated job designs and the organizational structure to clarify roles and improve internal and external communication between departments with clear reporting lines.

4-Designed and implemented onboarding processes for new employees, including familiarization with company policies and work environment through orientation sessions.

5-Prepared job offers, employment alerts, contracts, and job numbers.

6-Drafted official letters such as salary certificates, sponsorship transfer letters (for the Labor and Passport Office), service termination letters, disclaimers, experience certificates, and more.

7-Prepared disciplinary actions in accordance with internal policies, ensuring compliance with Saudi Labor Law.

8-Assisted in the preparation and administration of employee benefits, including salaries, wages, loans, and final settlements.

9-Prepared weekly and monthly reports related to employee attendance (fingerprint records).

10-Followed up on staff schedules.
11-Supported administrative work, including internal transfers, contract renewals, wage issues, grievance handling, and managing employee databases (leave balances, sick leave, social insurance, etc.).
12-Designed and implemented the performance appraisal system, reviewed key performance indicators across departments, and identified the need for training programs or motivational incentives on a quarterly basis.

13-Developed a human resources procedures manual and designed accompanying forms to support process implementation.
14-Implemented HR-related circulars and directives issued by senior management.
15Provided regular daily, weekly, and monthly reports on HR activities and key performance metrics.

1-Established the E-Commerce Department.

2-Communicated with companies inside and outside the Kingdom to develop integrated websites, such as the "Reflection" project.

3-Used the Oracle system to track and monitor inventory levels.

4-Issued invoices for online sales through the Oracle system.

5-Coordinated with department managers to secure the best prices and offers for products featured on the websites (group-affiliated companies' products).

6-Collaborated with photography agencies to ensure professional product images suitable for online display.

7-Supervised the preparation of weekly product reports, ensuring accurate descriptions, images, and pricing.

8-Managed listings and product displays on major e-commerce platforms such as Souq.com, Alibaba, and Amazon.

9-Prepared detailed monthly and annual sales reports.

10-Coordinated with the accounting department to verify transferred amounts and expenses, and prepared related financial reports.

11-Created monthly and annual plans, including calendars of official events and holidays, to schedule marketing campaigns and promotional offers.

12-Oversaw product campaigns and coordinated with relevant departments for successful execution.

13-Supervised customer orders, verifying product quantities and ensuring alignment with customer specifications.

14Handled customer complaints and ensured proper resolution and closure.

15-Liaised with shipping and delivery companies such as Aramex and FedEx to track and ensure timely delivery of orders.

16-Supervised product safety and ensured professional packaging standards.

17-Organized training and development sessions to enhance department performance.

18-Offered exclusive internal promotions for company employees to boost engagement and loyalty.

19-Developed an electronic catalog compatible with smart devices, integrated with the Oracle system, allowing the sales team to record customer orders during exhibitions and external events, with invoices generated instantly.

1-Respond to customer inquiries and complaints via telephone and provide appropriate assistance.

2-Prepare reports on the number of incoming and outgoing calls.

3-Communicate with customers to evaluate technician performance.

4-Meet with the Executive Director to discuss reports and address customer issues.

5-Prepare reports on customer suggestions and communicate with senior management to discuss and work on implementing them.

1-Use the Oracle system to enter supplier billing details.

2-Create Purchase Requisitions (PR) and Purchase Orders (PO) on the Oracle system for all group-related invoices, whether commercial or industrial.

3-Generate monthly reports on invoices entered into the system.

4-Coordinate with the Finance Department to review and verify invoices.