Abeer Alkhamis

• Calendar & Meeting Management: Manage the EVP’s complex calendar, including scheduling internal and external meetings, coordinating with global stakeholders, and prioritizing time-sensitive matters.
• Procurement Support: Assist with procurement-related activities such as preparing RFP/RFQ/ PR/COC documentation, maintaining vendor records, and tracking contract timelines or renewals.
• Communication Liaison: Serve as a primary point of contact between the EVP and internal teams, suppliers, and external partners; draft and manage professional correspondence.
• Data & Reporting Support: Compile procurement reports, track KPIs, and prepare executive summaries and dashboards for review and presentation to senior leadership.
• Travel Coordination: Organize detailed domestic and international travel itineraries, including accommodations, agendas, and logistics for procurement conferences, supplier visits, and executive meetings.
• Document Management: Prepare, format, and manage high-level presentations, contracts, memos, and procurement strategy documents with confidentiality and accuracy.
• Project Assistance: Support procurement projects and initiatives by coordinating timelines, following up on deliverables, and helping ensure milestones are met.
• Budget & Expense Tracking: Monitor and process expense reports, track departmental budgets, and assist in financial reconciliation tasks related to procurement operations.
• Event Coordination: Plan and execute procurement team off-sites, supplier summits, and internal meetings, including venue booking, agenda preparation, and logistics.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and maintain professionalism when dealing with executive-level decisions and communications.

• Scheduled Board of Directors meetings and assisted with meeting materials, resources, and agendas.
• Responded to emails and other correspondence, facilitating positive communication to enhance business processes.
• Prepared financial statements, invoices, and other financial documents. Approved travel expenses and reimbursement requests submitted by employees.
• Maintained databases and filing systems to boost team efficiency.
• Attending meetings on behalf of executives, taking notes and recording minutes.
• Collaborated with administrative teams, human resources, and finance departments on special projects.
• Updated executives on changing business needs by thoroughly documenting internal and client meetings.
• Made travel arrangements and booked accommodation for executives. Facilitated smooth communication between the CEO and members of staff.
• Keep executives informed of upcoming commitments and responsibilities.
• Filed and retrieved corporate records, documents, and reports.

• Performing Administrative tasks such as maintaining information files.
• Preparing Reports/financial statements/memo and letters.
• Preparing agendas and planning and coordinating catering for luncheons, for committee, board, and events.
• Maintaining Dept. Budget and processing payroll information and invoices.
• Maintains department schedule and arranging meetings, conferences, teleconferences, and travel arrangements.
• Communicating and providing information to coworkers and visitors and maintaining relationship with other organizations and governmental sectors.

• Performing Administrative tasks such as maintaining information files.
• Preparing Reports/financial statements/memo and letters.
• Preparing agendas and planning and coordinating catering for luncheons, for committee, board, and events.
• Maintaining Dept. Budget and processing payroll information and invoices.
• Maintains department schedule and arranging meetings, conferences, teleconferences, and travel arrangements.
• Communicating and providing information to coworkers and visitors and maintaining relationship with other organizations and governmental sectors.

· Coordinate, Plan and Execute Distribution operations as per company procedures.

· Determine Return to vendor (RTV) stock and ensure that the process is processed timely.

· Monitor Shipping status regularly using software applications.

· Prepare and maintain necessary distributions documentation for management.

· Processing governmental approval documents and resolving shipping issues with the governmental sectors and customs.

· Work with Transportation team to coordinate pickup and delivery activities.

· Processing and reviewing invoices and shipments cost.

· Planning and Completing field marketing campaigns after conducting preliminary Research.

· Arranging various literature, signage, Merchandise, and other materials to be used at marketing events.

· Maintaining relationships with third-party vendors and venues.

· Negotiate with retailers and other third-party Partners on promotional display and merchandise placement.

· Promoting business expansion opportunities to retailers and other merchants through successful field marketing program.

· Attending relevant trade shows and events.

· Managing social media activity surrounding.

· Reporting weekly/monthly on the status of field marketing activities.