Mazhar Abubakar kazi
Makkah,02
Summary
Driven professional with exceptional organisational skills and creative problem-solving abilities. Demonstrates strong communication and leadership skills, with background in managing projects and coordinating teams. Primed to make significant impact in [Event & procurement Manager] role.
Overview
15
15
years of professional experience
7
7
years of post-secondary education
1
1
Certification
Work History
Event Manager
Al aroosa
Jeddah, Saudi Arabia
09.2011 - 03.2025
- Planned all manner of corporate events up to {1350 corporate events ,1800 weddings} and including trade shows, international meetings, corporate retreats, company outings, conferences, and more
- Managed all areas of events, from pre-planning, through the event day, and post-event activities
- Supervised team of event planners and assistants, while hiring support staff, caterers, and other contract workers as necessary
- Determined appropriate levels of staffing and budget to stay within given monetary parameters
- Organised logistics of event preparation, including location scouting, stage design, venue decor, and program implementation
- Scheduled meeting agendas leading to productive discussions.
- Led post-event evaluation, improving future performance.
- Ensured compliance with local regulations during event planning and execution.
- Orchestrated entertainment line-ups, enhancing overall event atmosphere.
- Administered risk assessment procedures for event safety assurance.
- Implemented promotional strategies, increasing event visibility.
- Handled client queries promptly delivering superior customer service.
- Negotiated contracts with suppliers, securing best value for money.
- Liaised with marketing teams to create engaging promotional materials.
- Handled travel arrangements for outstation guests and speakers.
- Prepared comprehensive reports on post-event results.
- Managed event logistics, ensuring smooth running of multiple events.
- Streamlined communication protocols for clear and efficient exchanges.
- Strategised attendee engagement activities to heighten event experience.
- Facilitated crisis management, maintaining calm in high-pressure situations.
- Coordinated with vendors for seamless execution of services.
- Organised diverse team members, fostering a collaborative work environment.
- Conducted venue inspections for optimal space utilisation.
- Oversaw guest registration process ensuring a warm welcome for all attendees.
- Executed budget management tasks to optimise financial resources.
- Hired temporary event staff based on budgets, event size and specialised skills required.
- Determined client budget, vision and requirements through consultations.
- Explained event packages, options and prices clearly to customers.
- Obtained client feedback to determine improvements for future events.
- Advised customers on various catering and drinks package options.
- Managed large-scale events from initial planning to successful completion.
- Created bespoke packages for clients based on event requirements.
- Designed event set-up and displays to match client requests.
- Supervised external contractors to achieve successful events.
- Negotiated costs with suppliers to meet client event budgets.
- Registered and briefed attendees on event schedules.
- Led tours for customers planning events, weddings and conferences.
- Facilitated smooth running of events averaging [Number] guests.
- Assessed individual customer needs and recommended event packages to suit.
- Promoted seasonal offers to maximise event space bookings.
- Arranged and coordinated catering and signage with external providers.
- Coordinated accessory and table-dressing hire for weddings and parties.
- Provided audio-visual equipment to suit exact conference and seminar requirements.
- Welcomed guests into venues, showing them to tables and providing menus.
- Organised invite list and managed registrations for [Number]+ guests.
- Obtained best prices for external services through research, building relationships and negotiation.
- Coordinated logistics, finances, venue, preparation, planning, and closeout of events
- Liaised with and supervised event staff, vendors, food caterers, servers, and other hired hands
- Applied budget frugally to ensure no cost overruns and timely payment of support staff
- Participated in venue scouting, set design, location decor and arrangement, seating, and other event management duties
- Event Planning & Coordination
- Venue Selection, Setup, and Design
- Staff Management
- Guest Reservations & Arrangement
- Event Logistics & Finances
- Leadership Skills
- Pre-Planning & Event Coordination
- Invitations & RSVPs
- Venue Choice & Setup
- Audio-Visual Equipment
- Dealing With Vendors & Consultants
- Logistics
- Sales & Marketing
- Social Media Skills
- Stage Production Abilities
- Budgeting & Financial Skills
- Staffing Needs
- Stage Management
- Seating & Guest Arrangement
- Attention to Detail
Senior Executive (customer Service Representative)
Zenta
Powai, India
01.2013 - 01.2014
Senior Executive (customer Service Representative)
3G (global service)
Malad, Mumbai India
01.2011 - 02.2013
Hardware Engineer
Protocol Computer
Panvel, India
01.2010 - 01.2013
Education
Diploma - Hardware
Soft Kid Computer
Mumbai 03.2003 - 09.2004
Bachelor of Business Administration - Business management & Event management.
{Indian School of management & Studies
Mumbai India. 03.2008 - 06.2011
Diploma - IATA & UFTAA Foundation & EBT Course
IATA & UFTAA Foundation
Mumbai India 03.2010 - 09.2010
MBA - Event Management
Institute of Technology & Management Studies
Kalyan, WMaster of Business Administration - Supply chain Management
Indian School of management & Studies
Mumbai India 06.2013 - 06.2015
Open water scuba Instructor {PADI no: 512236} - Scuba diving
Professional Association of Diving Instructors
Jeddah Saudi Arabia 09.2022 - 10.2022
Skills
- Event Planning & Coordination
- Venue Selection
- Setup
- Design
- Staff Management
- Guest Reservations & Arrangement
- Event Logistics & Finances
- Leadership Skills
- Pre-Planning & Event Coordination
- Invitations & RSVPs
- Venue Choice & Setup
- Audio-Visual Equipment
- Dealing With Vendors & Consultants
- Logistics
- Sales & Marketing
- Social Media Skills
- Stage Production Abilities
- Budgeting & Financial Skills
- Staffing Needs
- Stage Management
- Seating & Guest Arrangement
- Attention to Detail
- Top Communication
- Project Management
- Interpersonal
- Decision Making Skills
- Technical Skills
- Time Management
- Problem Solving
- Management Skills
- Teamwork
- Critical Thinking
- Creative Thinking
- Event design principles
- Technical equipment operation
- Flexibility under pressure
- Brand awareness understanding
- budgeting acumen
- Theme ideation
- Event software proficiency
- Knowledge of crm systems
- Contractual knowledge
- Networking proficiency
- Team Leadership
- Logistics management
- Creative thinking
- e-Ticketing systems
- Ticketing system experience
- Excellent organisation
- Vendor negotiation
- Catering coordination
- Creativity and innovation
- Guest list management
- Venue selection
- Venue sourcing
- Event marketing strategy
- Event planning
- Health and Safety regulations
- Sponsorship coordination
- Accommodation booking systems
- Safety consciousness
- Virtual meeting platforms expertise
- Leadership qualities
- Event branding understanding
- Customer Service
- Health and Safety Compliance
- Product knowledge
- Equipment Maintenance
- Public speaking
- Financial reporting
- Strategic planning
- Resourcefulness
- Inventory control
- Inventory management
- Quality Assurance
- Process Improvement
- Microsoft Office Suite
- Budget management
- Data analysis
- Effective communication
- Customer service excellence
- Menu planning
- First Aid certification
- Post-event evaluation
- Negotiation expertise
- Decision making
- Team coordination
- Computer literacy
- Resource optimisation
- Contract negotiation
- Contract negotiations and administration
- Stress tolerance
- Stress management
- Physical stamina
- Vendor management
- Crisis management
- Process optimisation
- Marketing analytics
Languages
English
Fluent
Hindi
Proficient (C2)
Marathi
Proficient (C2)
Arabic
Upper intermediate
Custom
- Diploma in Hardware from Soft Kid Computer
- C, C++, C#
- Java, Oracle 0.7, SQL2000
- MS Office
- Diploma in IATA & UFTAA Foundation & EBT Course (09/01/10)
Personal Information
- Number of Children: 4
- Date of birth: 05/20/83
- Marital status: Married
Affiliations
- Play Station 5 and Scuba diving
Accomplishments
- Employee of the year in 2003 for Protocol Computer.
- Winner of Quiz contest in Dordarshan (Khel khel mein badlo duniya) all over India in 2003
- Mr. Karnala in 2004 (Personality Contest).
- Mr. Navi Mumbai in 2005 (Personality Contest).
- Show host for Mr. Karnala for 4 years 2005 to 2009.
- CPH (Contact per hours) king for 7 months in a row for Zenta.
- Best call of the week in July and September 2008 for Zenta.
- Star Performer in October, November and December in 2008 for Zenta.
- Best call 3 Global Service for 2010.
- Live wire certificate in 2010.
Certification
Certificate of Appreciation form
Petro Rabigh.
Al Aroosa company.
Kayan luxury events.
AL -Faisal Luxury Gen. contraction Est
Timeline
Open water scuba Instructor {PADI no: 512236} - Scuba diving
Professional Association of Diving Instructors
09.2022 - 10.2022
Master of Business Administration - Supply chain Management
Indian School of management & Studies
06.2013 - 06.2015
Senior Executive (customer Service Representative)
Zenta
01.2013 - 01.2014
Event Manager
Al aroosa
09.2011 - 03.2025
Senior Executive (customer Service Representative)
3G (global service)
01.2011 - 02.2013
Diploma - IATA & UFTAA Foundation & EBT Course
IATA & UFTAA Foundation
03.2010 - 09.2010
Hardware Engineer
Protocol Computer
01.2010 - 01.2013
Bachelor of Business Administration - Business management & Event management.
{Indian School of management & Studies
03.2008 - 06.2011
Diploma - Hardware
Soft Kid Computer
03.2003 - 09.2004
MBA - Event Management
Institute of Technology & Management Studies
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