MEHANDI ASGAR
Supervisor administration
Jubail
Summary
As a highly motivated and enthusiastic team player, I bring over thirteen years of experience in project administration and Human Resources to the table. My positive attitude and strong problem-solving skills are complemented by a solid background in office and site administration, accounting principles, and organizational abilities. I thrive under pressure and excel as a confident communicator capable of liaising effectively at all levels within a company. I am adaptable, quick to embrace any given situation, and consistently willing to go the extra mile for excellence.
Overview
15
15
years of professional experience
1
1
Certification
Work History
SUPERVISOR PROJECT ADMINISTRATOR/OPERATION AND LOGISTICS
SENDAN INTERNATIONAL COMPANY Ltd
07.2021 - Current
- Preparation of agendas and minutes for PM and client support
- The preparation of reports, presentations, and other documents as required
- General administrative support to ensure the smooth operation of the office
- Arrangements for Mobilization & de-mobilization for projects
- Accommodation arrangement for new Employees & new projects
- Managed various projects to both internally and externally
- Monitored the logistics of the organization to ensure proper handling
- Perform general administrative duties, including filing, data entry, and document management
- Support procurement and inventory management of office supplies
- Completed administrative paperwork promptly upon request from senior management ensuring no delays in processes or decisions
- Use ERP/SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management
- Handling the Saudi Aramco Portal for the creation of Aramco Ids for employees
- Communication & coordination with client for IDs & Gate pass
- Arrange Vehicle Sticker for Saudi Aramco
- Request Saudi Aramco for certification (For example- Certification for WPR, Equipment, Riggers, and other crafts)
- Provided administrative support to Project Managers, aiding in successful project execution
- Prepare reports, correspondence, and presentations as required
- Manage office facilities, including maintenance, repairs, and security
- Assist in budget preparation and expense tracking
- Process invoices, manage petty cash, and handle other financial administrative tasks as required
- Site IT support
- Coordinate with the Government Relations Office to insure site employee government documents are current
- Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows.
- Improved customer satisfaction with timely response to inquiries, addressing concerns, and finding effective solutions.
- Increased team productivity by implementing efficient workflows and setting clear expectations for staff members.
PROJECT ADMINISTRATOR/OPERATION AND LOGISTICS
GULF SKY CRANES & CONTRACTING CO.LTD
05.2018 - 07.2021
- Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards
- Providing accurate payroll and data entry
- Monitor and maintain travel expenses for all driver at project
- Preparing and updating reports as required
- Process supplier invoices and subcontractor progress claims and variations
- Communicate contacting all new hires before they come to site
- Order supplies and maintain inventory as per site requirement
- Schedule monitoring and supply chain management
- Manage all employee's timesheet and pay queries, including leave requests
- Receive, direct and convey official messages via email, telephone, faxes or any other communication system, to ensure swift communication at all levels
PROJECT ADMINISTRATOR
TECHNICAL CONTRACTING COMPANY YUSUF BIN AHMED KANOO
04.2013 - 02.2018
- PROJECT: Wasit Gas Project, Khursaniya, Saudi Arabia Sk Engineering / Saudi Aramco
- PROJECT: Sadara TR (Technical Reunidas)
- PROJECT: Sabic (Ibn-Rushd Yanbu)
- PROJECT: Sabic (PetroKemya Jubail)
- PROJECT: Sabic (Gas)
- PROJECT: Chemanol (Jubail)
- Coordinate with Sadara ISD to arrange visitor access, temporary access, and issue access badges and vehicle stickers for employees and contractors
- Maintain and manage the employee database using Erp to ensure upto-date and accurate records
- Process and complete all visitor access requests received via email efficiently and accurately
- Schedule and coordinate Safety Orientation sessions for employees and third-party service providers, ensuring compliance with safety protocols
- Escort plant visitors from the Visitor Center to the site, ensuring a smooth and professional service provision
- Schedule and organize the Annual Medical Checkups for employees as per sabic company guidelines
- Assist in accommodation, transportation, and travel arrangements for project staff
- Manage office supplies inventory and place orders as necessary
- Prepare, manage, and organize documentation, records, and correspondence efficiently
ADMINISTRATOR
PETROLEUM CHEMICALS & MINING COMPANY PCMC (SAUDI BINLADIN GROUP)
04.2010 - 06.2010
- Coordinating all administration duties including diary management
- Carrying out large volumes of filing while retaining a good level of accuracy and efficiency
- Booking travel and accommodation for senior manager
- Checking if and completing documents and generally facilitating the
- Processing of the Site Time and Attendance System in preparation for Payroll
- Monitoring of Stationary Usage and Ordering of Stationary on a weekly basis
- Preparing Time & Material sheets (T&M's)
- Prepare data materials and information for projects
- Sharing daily updates with team member and manager
- Verification and preparing data for billing of supplier
Education
Bachelor Of Engineering Technology - Software Engineering
Bachelor of Commerce - Accounting And Finance
OSHA Safety Certificate -
in 10 Hours
Oracle 9g Certificate -
Skills
- Leadership
- Problem Solving
- Teamwork
- Strong organizational skills
- Strong administrative skills
- Strong analytical skills
- Excellent Work Ethics
- Computer skills
- Ability to maintain Confidentiality
- Excellent working knowledge of Microsoft Office
- Strong SAP skills
- Strong Administration skills in project industry
- Motivational communication
- Issue resolution
- Strong knowledge of Microsoft Office
Certification
- OSHA Safety Certificate in 10 Hours
- Oracle 9g Certificate
Languages
Arabic
English
Hindi
Timeline
SUPERVISOR PROJECT ADMINISTRATOR/OPERATION AND LOGISTICS - SENDAN INTERNATIONAL COMPANY Ltd
07.2021 - Current
PROJECT ADMINISTRATOR/OPERATION AND LOGISTICS - GULF SKY CRANES & CONTRACTING CO.LTD
05.2018 - 07.2021
PROJECT ADMINISTRATOR - TECHNICAL CONTRACTING COMPANY YUSUF BIN AHMED KANOO
04.2013 - 02.2018
ADMINISTRATOR - PETROLEUM CHEMICALS & MINING COMPANY PCMC (SAUDI BINLADIN GROUP)
04.2010 - 06.2010
- OSHA Safety Certificate,
- Oracle 9g Certificate,
National Institute of Information Technology - Bachelor Of Engineering Technology, Software Engineering
Mumbai University - Bachelor of Commerce, Accounting And Finance
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