Meshal Abdulrahman Alotaibi
Riyadh,Saudia Arabia
Summary
Organized and dependable Office manager with +12 years of experience. Successful at managing multiple priorities with a positive attitude. Willing to take on greater responsibilities to meet team goals.
Overview
13
13
years of professional experience
Work history
Manager, H.E Office
Institute Of Public Administration
Riyadh, Riyadh Region
2024.10 - Current
- Developed strategic business plans, enhancing corporate vision and objectives.
- Handled office administration and logistics.
- Streamlined communication processes for improved team collaboration.
- Managed key stakeholder relationships for smoother project completion.
- Carried out day-to-day duties accurately and efficiently.
- Successfully delivered on tasks within tight deadlines.
- Supported team by demonstrating respect and willingness to help.
- Communicated regularly with line manager to monitor KPIs and targets.
- Acted as main point of contact for H.E , expertly addressing concerns and queries.
- Enabled smooth office running through reliable administrative support.
- Prioritised support and administration tasks to meet changing office demands.
- Delegated tasks to administrative staff, increasing office productivity and streamlining operations.
- Managed cross-functional teams, resulting in enhanced operational efficiency.
- Coordinated high-level meetings to facilitate strategic growth.
- Fostered a culture of transparency for increased staff morale.
- Enhanced staff capabilities through targeted training programmes and workshops.
- Led and managed administrative staff to maintain smooth daily operations.
- Created classification systems to manage archives.
Manager of the Secretarial and Protocol
Digital Government Authority
Riyadh, Saudia Arabia
2023.03 - 2024.08
- Applied expertise in team leadership to address productivity and performance issues, motivating staff to achieve KPIs.
- Planned and managed resources and budget to support and deliver objectives.
- Upskilled staff through targeted training opportunities, enhancing team capabilities.
- Oversaw office budget to responsibly allocate equipment and resources.
- Managed H.E Governor office-employee office, supervising workers, enhancing productivity, and driving efficiency.
- Oversaw appointment scheduling and itinerary coordination.
- Handled conflicts and complaints with strong problem-solving and mediation skills.
- Supervising and accompanying H.E Governor on internal and external trips
- Supervising and following up on Governor’s meetings daily
- Verifying office contracts and their compliance with rules and regulations
President Executive Secretariat Lead
Crown Prince Private Affairs
Riyadh
2019.09 - 2023.02
- Managing agenda, appointments, and preparations for meetings
- Coordinate periodic update meetings
- Prepare daily, and weekly agendas for H.E
- Update list of unscheduled meetings (Pipeline list)
- Manage notifications and coordinate with external parties and internal departments regarding meetings
- Attend meetings and prepare minutes of meeting
- Traveling with H.E locally or internationally as needed
- Organized master calendar of appointments, operational targets, and projects.
- Drafted documents and reports for management review.
- Booked flights and hotels for domestic and international meetings.
Office Manager
Royal Commission for AlUla
Riyadh - AlUla
2019.03 - 2019.09
- Prepare weekly plan that includes the agenda of CFO
- Review letters and correspondence of the CFO before presenting them or directing them to others
- Review CFO's e-mail
- Provide support to department managers
- Supervising presentation of CFO Office with decent appearance
- Follow up internal projects and provide CFO with weekly reports
- Check CFO ticket and hotel reservations
- Follow-up projects both inside and outside the Kingdom, According to what is within the jurisdiction of finance
- Follow up on pending or late payments and find out the reasons for resolving them
- Attend meetings and prepare minutes of the meeting
- Traveling with the CFO locally or internationally as needed
- Ensure that all files of the CFO are kept in secure and quick access when needed
Senior Admin Officer
Albilad Capital
Riyadh
2018.03 - 2019.02
- Manage, and control the safety and security of the facility
- Manage all the governments affairs for the albilad capital and foreign employee
- Follow-up reception staff and organize visitor entry process
- Management of the Company's fleet of vehicles and all related thereto
- Maintenance management (preventive maintenance, emergency maintenance) of facilities
- Make hotel reservations and meeting rooms and ensure that the necessary licenses are available
- Arrange and coordinate all events of the company both internally and externally
- Receive purchase orders and ensure that necessary approvals are available
- Follow-up supply of stationery and publications to branches and departments
- Internal and external mail management
Executive Assistant
Albilad Capital
Riyadh
2016.10 - 2018.03
- Prepare a weekly plan that includes the agenda of the CEO
- Check the CEO ticket and hotel reservations
- Supervising the presentation of the CEO Office with a decent appearance
- Provided backup support to other departments
- Assisting the marketing department in promotional activities
- Ensure that all files of the CEO are kept in secure and quick access when needed
- Review the letters and correspondence of the CEO before presenting them or directing them to others
- Review the preparations for meetings of the Executive Chairman and prepare all documentation
- Review the CEO's e-mail
- Achieved appreciation letter for participating in the internal change program
- Managing meetings and the related documents
- Preparing MOM with the related instructions
- Coordinating between board members
- Save files for reference
Secretary
Al-Akaria
Riyadh
2016.03 - 2016.09
- Review the Manager's e-mail
- Participation in committees on behalf of the Department
- Follow-up maintenance work in the Diplomatic Quarter
- Update the paper-based archiving system to electronic archiving
- Follow-up of all offices of the Department in different locations
Administrative Secretary
Saudi Electricity Company
Riyadh
2012.12 - 2016.02
- Review the letters and correspondence
- Review the HR-VP e-mail
- Oversee the secretaries of the sectors
- Forward transactions on behalf of HR-VP
- Follow up with the Office of the CEO
- Follow up and check the incoming transactions and make sure are completed on time
Education
Mini MBA Diploma - Business Management
International Business Management Institute
Germany2020
Certified Executive Personal Assistant [CEPA] - Executive Assistant
LEORON
On Line2020
Bachelor of Science - Human Resource Management
King Abdulaziz University
Jeddah2017-04
Diploma - Secretary
ALFAISAL
Riyadh2013-04
Diploma - Computer
Newhorizons Company
Riyadh2011
Timeline
Manager, H.E Office
Institute Of Public Administration
2024.10 - Current
Manager of the Secretarial and Protocol
Digital Government Authority
2023.03 - 2024.08
President Executive Secretariat Lead
Crown Prince Private Affairs
2019.09 - 2023.02
Office Manager
Royal Commission for AlUla
2019.03 - 2019.09
Senior Admin Officer
Albilad Capital
2018.03 - 2019.02
Executive Assistant
Albilad Capital
2016.10 - 2018.03
Secretary
Al-Akaria
2016.03 - 2016.09
Administrative Secretary
Saudi Electricity Company
2012.12 - 2016.02
Mini MBA Diploma - Business Management
International Business Management Institute
Certified Executive Personal Assistant [CEPA] - Executive Assistant
LEORON
Bachelor of Science - Human Resource Management
King Abdulaziz University
Diploma - Secretary
ALFAISAL
Diploma - Computer
Newhorizons Company