MIDAHA KANNI

Job Summary:

As an Assistant and Document Control Officer within the Executive Administration of Quality and Patient Safety at Imam Abdulrahman Bin Faisal University (IAU), I manage, organise, and maintain the integrity, patient safety, and clinical governance documentation. I ensure that the institutional policies, standard operating procedures, safety manuals, and forms are standardized, formatted, reviewed, and updated.

Managed document control practices, ensuring accurate and accessible records for compliance and operational efficiency.

• Standardised and formatted institutional policies, safety manuals, and administrative forms into clear, official written instruction.
• Oversaw full lifecycle of University hospital documentation, from initial creation and approvals to revisions, updates, and secure archiving of obsolete materials, ensuring integrity and compliance at each stage.
• Maintain secure physical and electronic document repositories, ensuring quick retrieval and strict confidentiality for all safety and quality records.
• Managed the controlled rollout of active policies to university hospital departments, tracking acknowledgments and ensuring proper implementation across the team.
• Ensure audit and compliance readiness for national and international accreditation bodies (CBAHI and JCI) by keeping manuals, logs, and quality tracking tools continuously updated.
• Maintain centralized tracking logs for quality improvement projects, sentinel events, Occurence Varience Report (OVR), and international patient safety goals.
• Provided comprehensive administrative support to enhance operational efficiency within the executive team.

• Provided clerical and administrative support to enhance office operations.
• Drafted correspondence, reports, and documents to ensure clear communication.
• Reviews of incoming and outgoing correspondence
• Maintained an organised filing system to streamline document retrieval.
• Assisted in various HR functions to facilitate effective employee management.

• Organised and maintained medical charts, reports, and correspondence to enhance accessibility and accuracy of patient documentation.
• Collected comprehensive medical histories from patients during consultations to support accurate diagnosis and treatment planning.
• Prepared correspondence and assisted physicians in drafting reports, articles, and conference materials.
• Executed clerical and administrative tasks, including ordering and managing inventory of supplies.
• Maintained technical library of medical records and organised correspondence files for easy access.
• Oversaw daily hospital operations, ensuring efficient workflows and optimal patient care delivery.

• Prepared, monitored and recorded sales to ensure accurate tracking
• Prepared necessary documents, checked prices and product availability to facilitate orders
• Coordinated with foreign principals and forwarding company to manage expected deliveries
• Recorded inventory transactions for non-stock items and stocks
• Preparing documents such as minutes of group meeting and correspondence , emails to foreign principal
• Follow up with the shop technician for the status of the repair and services

• Posted monthly, quarterly, and annual transaction audits to maintain compliance and accuracy
• Assisted in correcting financial statements to ensure reliability for stakeholders
• Assisted with payroll, tax, and account processing to ensure accurate financial reporting
• Typed and filed documents accurately in an organised manner.