Mirza Farhan Baig

• Responsible for the negotiation of price of product and service for the organization
• 2
• Ensure all the Orders are placed on time as per Company Protocol
• 3
• Ensure all the orders are in details of the Item Name/Qty/Price
• 4
• Maintain good relationship with supplier/Vendor
• 5
• Once the order is Placed to vendor make follow up with the vendor for the order confirmation and shipping process
• 6
• Order details should be maintaining in records for proper following
• 7
• Item should be receiving in good condition from Vendor as per Company
• Protocol
• 8
• Make sure to cross check the documents while shipping Process in coordination with Logistic Team
• 9
• Once the material is under process of shipping make follow up continuously with Vendor and Logistic
• 10
• Once material is shipped to Ware House inspect the material weather it is in
• Good Condition
• SAP Program:
• We have SAP Program system also I have ID with that id we use our SAP program
• To create the POs, check the item codes qty unit price total prices then we will issue the PO to our
• International or Local suppliers
• After issue the PO to the international supplier we use to follow for the orders until it comes to us
• Warehouse
• We have local suppliers also according to the requirement we will create the
• PO in SAP
• The advance payment will be done according to the requirement of the local and international supplier we will process to our finance deptt and will coordinate with finance dept.

Logistic Part.

Job Responsibilities:

• Responsible for the negotiation of price of product and service for the organization.

• Ensure all the Orders are placed on time as per Company Protocol.

• Ensure all the orders are in details of the Item Name/Qty/Price maintain the record of the order in excel sheets for further follow ups with vendors.

• Maintain good relationship with supplier/Vendor.

• Order details should be maintaining in records for proper following.

• Item should be receiving in good condition from Vendor as per Company Protocol.

• If any damage or miss placed need to inform vendors as per vendor protocol.

• After receiving the order confirmation review all the order details such as items codes qty prices total amount etc.

• Daily maintaining the work balance with the team and co-operative with suppliers and vendors.

• The orders should be followed strictly till it reach to the airport and reach to the warehouse.

• After receiving the whole order to us inform Finance dept reg the payment according to the supplier Protocol.

• Daily maintaining the time to time schedule co-operating with the management and staff.

• Maintaining the company secrets should not be leaked in outside the company.

• The core objectives of the company to co-ordinate with the management and staff.

• Making quarter reports of suppliers order pending reports and updated to the manager.

• Solving the problems in coordinate with Management and team members dicussions.

• Responsible for locl suppliers also requesting the quotations as per sales team requirements.

• Once receive the request from sales team for quotation from local supplier/vendor.

• Follow up for minimum 3 quotations from local suppliers once received the quotation make the analysis and comparision sheet and send it to sales team for review and confirm to proceed for order.

• Once received the confirmation take the approval from concern dept and place the order to local supplier.

• Once the order is ready proceed with payment terms and follow up with finance team for payment.

• Once the payment is done inform supplier to send the goods to our warehouse as per our company protocol and make the GRN ship it to our customer.

• If the shipment is ready make the proper documentations and update to logistics dept.

• Coordinate with accurate process of the shipment with customs clearance team and Logistic dept team.

• Before placing the order cross check the shipping terms (CIF, Ex-Work).

• If it is Ex-Work inform logistic team to get the quotations from different supply chain companies.

• Please make sure to pick up the shipment and follow up with forwarding team.

• Once the shipment is cleared make sure to reach to WH on timely manner.

• Make the GRN and inform sales team to deliver the goods to customer as per protocol.

• Profile/Responsibilities
• Purchase supply of products/materials
• Place the Order on time to Supplier with all verifications in co-ordination with Sales
• Team and Finance Team with their Accurate Approval
• Determine the Accurate lowest cost for products/materials
• Maintain the Track for each and Every order which has placed to Supplier for record orders
• Review the orders before Placing to Supplier make sure all the data is Accurate
• According to the Companies Protocol
• Manage supply to Customer and Clients base
• Analyze market Cost with other Vendors request the Quotations from Local
• Vendors including Terms and Conditions of Material and Payment Procedure
• Procedure of delivery of the Product/Material systems of Vendor
• Local/International
• Source and interview vendors negotiate contracts and costs of the
• Product/Material
• Establish and Maintain good relationship with both Customer/Vendors
• Coordinate with Logistic Team to Ensure that the delivery of the Product/Material as per Company Protocol
• Provide Necessary Records for internal/external audit purpose
• Plan for Accurate coordination with Logistic Team till the items received in good
• Condition in the Ware House
• Once the order is Received inform the Sales team to deliver it to Customer and maintain Accurate Documents and forward it to Finance Team for payment
• Purpose
• ERAM International Contracting Company
• From 2020 Till

• Daily following with the team and handling the orders with the suppliers with daily efficiency work
• 2
• Maintaining the proper communication with the suppliers reg the orders
• 3
• After receiving the order confirmation review all the order details such as items codes qty prices total amount etc
• 4
• Daily maintaining the work balance with the team and co-operative with the orders dept
• 5
• Maintaining the daily records of the orders following with the supplier's daily basis and communication with the team and also with the supplier daily basis
• 6
• The orders which places with the suppliers following with the daily basis checking the items qty prices codes etc
• 7
• The orders should be followed strictly followed till it reach to the airport and reach to the warehouse
• 8
• After receiving the whole order to us inform Finance dept reg the payment to supplier
• 9
• Follow with the Finance dept through the email channel to expedite the payment to suppliers
• 10
• Daily maintaining the time to time schedule co-operating with the management and staff
• 11
• Maintaining the company secrets should not be leaked in outside the company
• 12
• The core objectives of the company to co-ordinate with the management and staff
• LOGISTIC PART
• 1
• Once we receive the confirmation from supplier that the goods are ready for pick up
• 2
• Advice to supplier to send the color scan copy of the documents
• If we have registration for the item we need to coordinate with our Quality and Regulatory
• Affairs dept in order to start the process of the shipment
• 3
• We need to check the shipment mode if it is CIF (Cost in Freight ) it is suppliers responsibility to ship the goods
• 4
• If it is EX Work it is our responsibility to give the pickup request to our selected forwarder with all the details order related documents approvals from our
• RA dept etc
• 5
• Once we given the pickup request to forwarder we need to follow with the supplier and forwarder to pick the shipment immediately and update us
• 6
• Once the shipment is booked to Riyadh, Dammam Sea port Or Jeddah
• Seaport we have to instruct our airport team that the shipment is on the way to the destination
• 7
• If we have dangerous goods we need the approval from the customs authority also
• 8
• If the shipment arrived we need to submit the documents to the airport team and wait for the release the shipment
• 9
• Once the shipment is released load in the trucks with carefully and advise the team to deliver to the warehouse
• 10
• Once shipment is received in warehouse advise the warehouse team to check all the documents with carefully qty pieces unit prices etc
• 11
• If we found any shortage or damage of the items need to inform to the purchasing dept to inspect the shipment and with all the related pictures need to send to supplier reg the shortage or damage of the items
• 12
• Purchasing dept should follow with supplier for the replacement or new order.

• Placing the purchase order on-line to the vendors
• Verifying the purchase orders ex total costing sheets from the salesman verifying the part numbers
• Following the approvals with finance dept after the approval need to verify the orders details
• After placing the order we need to maintain the excel sheet we will update all the orders in that excel sheet ex: sales man name ,customer name, part no , description ,Qty ,unit price, cisco so number, invoice number, invoice date etc
• Checking all the orders regularly on the Cisco vendor tool website about shipping the items by air or sea we update the pre-Alerts in the excel
• Templates & keeping a track of items shipped
• After placing the order, we use to expedite the orders which the customer need it urgently basis
• Amending order as per customer requirements with the help of Cisco support team
• Co-operate with the Cisco support team if we need add or delete the part no discounts quantity etc
• Tracking of shipment arrival to our warehouse and prepare all the shipment documents along with the purchase order cisco generated invoice and submit to the finance so they can invoice to the customer
• Liaise with warehouse people to ensure shipment is delivered to the customer warehouse with the invoice and shipping details etc
• Logistic Part:
• Get supplier update regarding the order when it is ready, advise supplier to send the documents before arrival of the shipment to the airport
• (Riyadh,
• Dammam, Jeddah)
• After receiving the Originals need to check all the details if anything is missing immediately, we send the email to supplier reg the missing documents
• Follow up on daily basis with supplier regarding the documents until we receive the correctly to us
• By receiving the alert scan documents from the logistic department cisco
• Following with the suppliers for the Originals through the proper email chain supporting supplier and company details
• Update to the freight forwarders that we have received this shipment documents from the cisco department
• Liaise with broker and ensure he collects the original documents from our office and starts to clear the shipments from the airport customs
• Resolve any problem to clear the shipments we will support him to clear the shipment as soon as possible
• If the documents updated wrongly again we will raise a case with the cisco support team by declaring the pre-alerts weight etc
• Ensure timely clearance process
• Following up with the clearance team to clear the order as soon as possible in order to send the items to warehouse.

International/Local Suppliers.
 Place the Order on time to Supplier with all verifications in co-ordination with Sales Team/Sales Coordinator and Finance Team with their Accurate Approval.
 Responsible for the negotiation of price of product and service for the organization.
 Daily following with the team and handling the orders with the suppliers with daily efficiency work.
 Review the orders before Placing to Supplier make sure all the data is Accurate According to the Company/ Supplier order Protocol.
 Determine the Accurate lowest cost for products/materials.
 Purchase supply of products/materials.
 Maintain good relationship with supplier/Vendor and Strong negotiation skills.
 Once the order is Placed to vendor/supplier make follow up with the vendor/supplier for the order confirmation and readiness of the order.
 Order details should be maintaining in records for proper following.
 Maintaining accurate and proper communication with the suppliers reg the orders through email.
 Before placing the order cross check the order is which shipping terms. Ex-Work or CIF or DDP.
 Once the order is ready proceed accordingly for shipping process.
 Start coordination with logistic team reg the order pickup and ship to our warehouse.
 Cross check all the documents of the order ex: Invoice, Packing list, SFDA Approvals, SABER, Shipment Insurance (BL) (AWB) arrival port (Jeddah, Dammam or Riyadh).
 Maintain the records of daily orders and create reports and submit to line manager as per advise for every monthly or every quarterly basis.
 Coordinate with SFDA/SABER team inside company premises.
 Tracking of shipment arrival to our warehouse and prepare all the shipment documents along with the purchase order submit to the finance so they can invoice to the customer.
 Liaise with warehouse people to ensure shipment is delivered to the customer warehouse with
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the invoice and shipping details etc.
 Analyze market Cost with other Vendors request the Quotations from Local Vendors including Terms and Conditions of Material and Payment Procedure/Shipping details.
 Once receive the local quotations make the comparison sheet and update to sales team/ managers.
 Once receive the approval proceed the order with local supplier according to company protocol.
 Once the order is received in WH inform sales team to deliver to customer and make GRN.
 Provide Necessary Records for internal/external audit purpose.
 ensures that the company's materials and products meet all of their specifications.
 Analyzing and evaluating supplier performance
 Coordinating with other departments and Knowing business objectives and requirements.
 Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations, etc.
 Analyze invoices to ensure accuracy of goods delivered and Monitor inventory to ensure the flow of goods remains positive
 Recommend new products, services, or materials in keeping with industry trends.
Logistic Responsibilities.
 Once we given the pickup request to forwarder we need to follow with the supplier and forwarder to pick the shipment immediately and update us.
 Once the shipment is released load in the trucks with carefully and advise the team to deliver to the warehouse.
 Once shipment is received in warehouse advise the warehouse team to check all the documents with carefully qty pieces unit prices etc.
 If found any shortage or damage of the items need to inform supplier/vendor to inspect the shipment and with all the related pictures need to send to supplier reg the shortage or damage of the items.
 Purchasing dept should follow with supplier for the replacement or new order.
 Once the shipment is booked to Riyadh, Dammam Sea port Or Jeddah Seaport
 Forward with all the details order related documents approvals from our RA dept etc.
SAP S4/ HANA/SMAC/SAP-Ariba/Dynamic Data Program:
 We have SAP Program system using ID with that id we use our SAP program.
 To create the POs, check the item codes Qty unit price total prices then we will issue the PO to our Supplier.
 International or Local suppliers.
 After issue the PO to the international supplier we use to follow for the orders until it comes to us warehouse.
 We have local suppliers also according to the requirement we will create the PO in SAP.
 The advance payment will be done according to the requirement of the local and international supplier we will process to our finance dept and will coordinate with finance dept.
 Creating payment requests in SAP for local or international suppliers.