Moeen Affan
Umluj,Saudi Arabia
Summary
Assistant Manager PMIS with expertise in digital transformation and over 17 years of experience in developing advanced methodologies for accurate documentation across various industries. Delivered systematic approaches that enhanced document retrieval accuracy through collaboration with cross-functional teams, contributing to successful project outcomes.
Overview
17
17
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work history
Assistant Manager PMIS
Red Sea Global
Umluj, Tabuk, Saudi Arabia
2024.05 - Current
- Lead governance and administration of PMIS platforms (Aconex), ensuring structured and controlled project information across the full lifecycle for Laheq Program.
- Established and enforced PMIS standards, procedures, metadata structures, and document control integration, ensuring data consistency and compliance across projects.
- Oversee project data management, ensuring accuracy, integrity, traceability, and readiness for reporting and audit requirements.
- Develop and maintain dashboards, KPIs, and performance reports, providing real-time visibility on project progress, approvals, and risks.
- Coordinate with contractors, consultants, and internal stakeholders to streamline information flow and ensure adherence to client standards.
- Identified workflow inefficiencies and implemented process improvements, enhancing automation and advancing digital transformation initiatives.
- Monitor document-related risks, delays, and data gaps, proactively implementing corrective actions to maintain compliance and timelines.
- Led user training, onboarding, and system support, boosting PMIS adoption and reinforcing project information governance.
Document Control Manager
Saudi Arabian Parsons Limited (Oxagon-NEOM)
Duba
2021.01 - 2024.05
- Establishing a procedural framework for identifying, collecting, distributing, and filing the controlled documents for the Program. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools.
- Implemented information and management control system in compliance with Client’s standards, ensuring updates reflected revisions and maintained awareness of new Client programme initiatives impacting information control and distribution.
- Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program.
- Trained Project Teams to enhance understanding and compliance with document control procedures.
- Managed team of Contractors/Designers/Consultants' Document Controllers to ensure adherence to Clients' (NEOM) guidelines.
- Establishing the overall Communication Plan and submission for client approval.
- Managing the mini competition for RFPs.
- Dealing with Procurement kick-off the new projects and ascertaining the queries and answers.
- Managing the complete Design Stage 3 and Construction & Handover Stage 4 effectively.
Snr. Specialist Document Control
WSP Middle East - Riyadh Airports Company
Riyadh, KSA
2018.01 - 2021.01
- Received, filed and obtained approval for all project work orders and project documents (letters, drawings, transmittals, etc.) to ensure compliance and project alignment.
- Tracked workflow status to ensure timely completion of tasks and adherence to project deadlines.
- Overseeing distribution of documents in accordance with document distribution matrices (hard and soft copy) and securing storage of master documents.
- Setting-up and ensuring document control by establishing project specific document control procedure including electronic data management system prescribed by the Client.
- Setting up Document Control Center and Printing facility at Office.
- Conducted periodic checks and audits of documentation to maintain up-to-date revisions for end users.
- Maintain a record of actions/responses and provide reports to the Experts of all outstanding actions.
- Receive and Issue Technical Data, Reports, Schedules, and Drawings.
- Issuing drawings and technical documents to Experts for review.
- Follow up with contractors to provide requested information for review.
- Managed operations of engineering and technical support office.
- Digitization of the Riyadh Airports Company Documentation from 1979 till 2021.
- Provided assistance to guests and new staff regarding available facilities.
- Assured all staff security permits to the airport.
- Coordinated and managed logistics for all company events.
Document Controller
Sinohydro International Corporation Limited.
Khobar, KSA
2016.01 - 2018.01
- Managed department operations during Document Control Supervisor absence, ensuring continuity and adherence to procedures.
- Maintained comprehensive master files for commercial and technical contract documentation, facilitating easy access and retrieval.
- Developed and maintained an organised filing system for Document Control, enhancing document accessibility and compliance.
- Arrange documentation and organize master project files for Document Control department.
- Issued drawings and technical data to subcontractors, ensuring project specifications were met.
- Received and issue technical documents such as Purchase Orders, Drawings Indexes and Vendor Data, Vendor Drawings and expediting reports and comply with the distribution matrix.
- Updated all reviewed responses from consultants and signed documents, submittals, RFIs, and transmittals.
- Monitor approval, review cycle of all project submittals, and prepare pending report the same for engineering team and Project Management Team.
- Prepared bid packages, handled revisions of specifications, drawings, and all project correspondence.
- Provided precise information to the site team and ensured accurate records were maintained in accordance with applicable procedures.
- Holding controlled copies of Project Procedure Manuals and issuance of changes and revision.
- Design project standard forms and utilization training to staff.
- Handling all documents in hard copy and soft copies and upload in Company’s server.
Document Controller
AGCC (SATORP-SADARA)
Al-Jubail, KSA
2012.01 - 2016.01
- Monitored status of incoming and outgoing technical documents and maintained filing system according to project procedure.
- Organised and processed incoming correspondences, vendor documents, project drawings, and technical documents, ensuring all receipts and dispatches were registered in the log.
- Input drawings and documents in company database.
- Maintain an up-to-date general filing system including a master file of all.
- Receive and Issue of Technical Data, Reports Schedule, Manpower and Equipment Schedule, Drawings, Weekly and Monthly Progress Reports.
- Provide standard and construction drawings to site and contract personnel.
- Issue Request for Information (RFI) Technical Data, Contract Modification, Site Instructions to contractors.
- Keep track of Approvals of Site Instructions and Contract Modifications under process.
- Prepared bid tabulation, maintained confidential bid documents, and logged site instructions and PCAs in contract management system.
Document Controller
Goveronment College of Management Kohat
Kohat, Pakistan
2010.01 - 2011.01
- Controlled construction documentation by routing drawings and documents for checks, approvals, revisions, and construction, ensuring compliance with project standards.
- Review all the incoming/outgoing documents, drawings / material submittals etc. for ensuring that all the required details are available.
- Maintained all project files to ensure organised documentation and easy access. including working, master, and confidential documents.
- Registered all incoming and outgoing correspondence in chronological order daily to maintain organised communication records.
- Carrying out all the coordination within the office and follow-up for drawing and material flow sheet for the smooth execution of the project.
- Coordinated with staff and contractor to ensure smooth execution of daily operations.
Document Controller
Government Health Department
Swat, Pakistan
2009.01 - 2011.01
- Registered internal and external documents and distributed electronic and hard copies of all documents, drawings, and materials related to engineering projects and tenders.
- Set up a streamlined filing system for efficient document retrieval and managed obsolete documents by marking them as superseded, leading to the initiation of the document management division.
- Determined and established filing structures for projects, ensuring compliance with procedures and client requirements to facilitate effective project delivery.
- Prepared document and drawing status records by discipline, along with materials status records to maintain project organisation.
- Assigning the sequence number to all correspondence, Transmittals, Technical queries, and Material submissions.
- Logging scanned documents such as transmittals, materials, catalogues, quotations, comparison sheets and vendor lists for the project tender enquiries sent to suppliers.
- Summarises all documents and enquiries sent to subcontractors and suppliers. Archiving data for historical purposes.
Education
Master of Business Administration - Financial Management
Kohat University of Sciences and Technology
Kohat, KPK, Pakistan 2010.01 - 2012.04
Bachelor of Science - Administration Management
Kohat University of Sciences and Technology
Kohat, KPK, Pakistan 2004.01 - 2008.01
Skills
Construction Management
Project Scheduling
Cost Management
Financial Reporting
Data Visualisation
Power BI
Microsoft Office
Advanced analytical thinking
Problem solving
Team management
Effective communication
Adapts under pressure
Certification
- Certificate, ISO-9001-2008 QMS 04/2015 - Present
- Certificate, SOCPA Saudi Arabia 08/2018 - Present
- Certificate, 6 Sigma Lean Management 05/2019 - Present
Languages
English
Fluent
Urdu
Fluent
Arabic
Upper intermediate
Hobbies
Table Tannis
Timeline
Assistant Manager PMIS
Red Sea Global
2024.05 - Current
Document Control Manager
Saudi Arabian Parsons Limited (Oxagon-NEOM)
2021.01 - 2024.05
Snr. Specialist Document Control
WSP Middle East - Riyadh Airports Company
2018.01 - 2021.01
Document Controller
Sinohydro International Corporation Limited.
2016.01 - 2018.01
Document Controller
AGCC (SATORP-SADARA)
2012.01 - 2016.01
Master of Business Administration - Financial Management
Kohat University of Sciences and Technology
2010.01 - 2012.04
Document Controller
Goveronment College of Management Kohat
2010.01 - 2011.01
Document Controller
Government Health Department
2009.01 - 2011.01
Bachelor of Science - Administration Management
Kohat University of Sciences and Technology
2004.01 - 2008.01