Mohamed Mostafa
Zagazig,Egypt
Summary
Hardworking Engineer brings proven success in overseeing administrative areas. Knowledgeable about best methods for managing resources, schedules and personnel to achieve objectives. Tech-savvy and always looking for improvement opportunities. Offering strong organisational skills and knack for multitasking. Knowledgeable about office administration, scheduling, and customer service. Ready to use and develop communication, problem-solving, and time management skills in overall role. Loyal employee with solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion. Hard-working Executive Secretary with strong organisational skills. Achieves company goals through exceptional planning and prioritisation. Focused Executive Secretary with impressive track record in collaborative, cross-functional teamwork within high-pressure environments. Adept at project planning and managing multiple accounts at once. Dedicated to improving company sales goals and meeting business objectives. Accomplished things as student, pursuing Zagazig city eager to apply knowledge and gain practical experience. Experienced working in team environments. Reputation for hard work, punctuality and willingness to learn new things. Experienced professional with focus on executive administrative support. Excel in streamlining office operations, enhancing productivity, and facilitating seamless communication. Adept at managing calendars, coordinating travel, and handling confidential information with discretion. Organised Executive Secretary skilled in managing complex schedules and streamlining office operations. Delivered significant improvements by implementing new filing systems and coordinating high-profile meetings, enhancing productivity and communication. Known for maintaining confidentiality and supporting senior executives with precise administrative support. Organised and proactive, with keen ability to manage schedules and communications seamlessly. Demonstrates strong organisational capabilities and excellent communication skills, ensuring smooth office operations and professional interactions. Committed to supporting executives and enhancing productivity in Own role.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work History
Executive Secretary
Multitasking
Hail, Saudi Aribia
12.2022 - Current
- Improved office efficiency by streamlining administrative processes.
- Assisted in meeting preparation for optimal results.
- Developed strong relationships with stakeholders to ensure smooth communication.
- Coordinated travel arrangements, ensuring timely and cost-efficient trips.
- Managed all executive's calendar to avoid scheduling conflicts.
- Handled confidential documents with utmost discretion and security.
- Arranged special events for improved team morale and cohesion.
- Enhanced productivity by organising and prioritising tasks efficiently.
- Provided thorough support during board meetings, resulting in effective decisions made swiftly.
- Maintained organised record-keeping system, improving ease of access to information.
- Offered superior customer service to clients leading to increased client satisfaction rates.
- Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
- Provided high-quality support to Executive Secretary, handling administrative matters including screening calls, managing schedules, Achieving goal and all tasks, consistently maintaining highest standards of office efficiencies.
- Optimised organisational efficiencies by providing effective meeting support, including notice of meetings, agenda preparation, minute taking, speed and accuracy.
- Prepared timeline secretarial reports that reduced mistakes workload by 80%.
- Drafted documents and reports for management review.
- Supervised administrative work in professional office and set goals for staff.
- Organised master calendar of appointments, operational targets and projects.
- Tracked expenses in all programs and met budget targets.
- Coordinated events by managing budget, logistics and event support.
- Partnered with management to implement processes and complete special projects.
Civil engineer
Eco Company for road construction and development
Nasr City, Giza
03.2014 - 10.2022
- Developed intricate project schedules, facilitating smooth progress tracking.
- Prepared precise budget estimates for each project phase, aiding financial planning.
- Applied problem-solving skills to tackle complex engineering challenges effectively.
- Executed stringent quality control measures, guaranteeing superior outcomes.
- Utilised AutoCAD software proficiently to create accurate blueprints.
- Maintained up-to-date knowledge of industry trends and technologies, staying ahead in competitive market.
- Facilitated efficient project completion by coordinating with various teams and stakeholders.
- Designed sustainable civil infrastructure for enhanced community welfare.
- Accomplished seamless communication with contractors, ensuring project's success.
- Conducted comprehensive site surveys to ensure accurate construction planning.
- Provided expert consultation on civil engineering matters to clients.
- Collaborated effectively with architects for optimal design solutions.
- Ensured health and safety regulations adherence during all projects.
- Improved workflow efficiency by implementing advanced software tools.
- Oversaw Quality Control (QC) for construction teams, delivering results in line with project specifications.
- Built relationships with clients for maximum satisfaction and long-term business success.
- Supported on-time and under-budget project completion by proactively communicating challenges and updates.
- Worked with 3D computer modelling software packages to complete accurate designs.
- Completed and calculations using all programs and verified accuracy.
- Used dealing with things knowledge to maximise construction capabilities across specialist projects.
Education
High School Diploma - Engineer
Military High School
Zagazig 08.2005 - 08.2008
Skills
- Transcription accuracy
- Basic accounting understanding
- Diplomatic communication
- Advanced troubleshooting
- Time management proficiency
- Microsoft office suite proficiency
- Strategic planning expertise
- Negotiation prowess
- Deadline-Oriented approach
- Professional discretion
- Logistics and travel arrangements
- Executive presentation preparation
- Data Entry
- Excel proficiency
- Database management
- All work data tracking
- Accounts payable, receivable, general ledger accounting
- Accounts payable reconciliation
- Supply ordering
- Executive presentation development
- Decision-Making aptitude
Languages
English
Advanced
French
Intermediate
German
Fluent
Affiliations
- Playing a musical instrument. Cooking or baking. Painting. Graphic design. Woodworking. Bartending. Community service.
Accomplishments
Twice Republic Champion in Kung Fu martial arts
Certification
Member of the International Combat Sports Federation Council
Timeline
Executive Secretary
Multitasking
12.2022 - Current
Civil engineer
Eco Company for road construction and development
03.2014 - 10.2022
High School Diploma - Engineer
Military High School
08.2005 - 08.2008
Member of the International Combat Sports Federation Council
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