Mohamed Ismail Ali

• Direct report to Group People Excellence and Governance in head office, Dubai
• Responsible for recruitment & selection of white/Blue collar staffing and ensured to timely conduct new hiring, on- boarding & orientation
• Preparing employee cost budget preparation align with business budget
• Review with actual vs budgeted every quarter and find out the variance
• Maintain the vacancy gap as per the management discretions
• Responsible to manager manpower planning, budgeting exercise and maintaining head count as per approved budget & ensuring “On Boarding” smoothly
• Developed & managed performance management system cycle for the group ensuring objective setting, reviews & Employee Appraisals are closed timely
• Manage monthly attendance management & payroll, leave management, Group medical insurance & final settlement
• Manage administrative services covering co staff camps, transportation, schedule, deployment/shift plan, over time, reimbursements, cash advance, NOC letter’s & salary certificates
• Manage Group Medical Insurance yearly renewal basis and update employees as per the actual head count
• Manage Vehicle insurance new & renewal process on time-to-time basis
• Manage vehicle accident claims with the supporting documents
• Manage employee related issues / grievances & disciplinary matters as per KSA labor law
• Developed & updated HR policies, procedures & forms, job description role charters & competencies
• Managed employees disciplinary issues & grievances by following updated KSA labor law
• Manage daily HR & Administration matters swiftly & ensured to optimize support acquisitions
• Coordinate with IT department on all office equipment and access to emails and software
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Developed team communications and information for meetings.
• Used critical thinking to break down problems, evaluate solutions and make decisions.

Position: Customer Order Controller

• Invoice for various cash and credit customers
• Stock order transfer from various branches
• Make back to back order which materials with procurement team
• Follow up back to back order and delivery to customer on schedule time
• Credit memo for materials return from the customer
• Credit note for customers for the wrong pricing in invoice
• Schneider claim for special discount customers and follow up with concerned staff
• Making FOC(Free of Cost) materials for customer sample
• Remove damage materials from SAP
• Claiming the damage materials to the supplier
• Coordinate with logistic team for timely delivery to the customer
• Integrated financial and operation plans with strategic objectives to deliver improved operational and financial results to boost customer satisfaction, profitability and working capital.
• Applied supply chain management knowledge to provide sourcing and influence electronic mediated environments.

Position: Material Coordinator

• Create new materials in SAP as per the description given by the product managers and engineers
• Maintain the newly created materials into the SAP for various plants
• Maintain the public prices in SAP time to time basics
• Making STO to various branches
• Follow up with warehouse for timely dispatch materials to various branches
• Request for purchase request

Position: Administration Supervisor

• Short listing Cv’s of sales engineers and sales representatives
• Arrange interview with Regional Sales Manager
• Short listed candidates CV’s and other documents will be forward to HR for further action
• Follow up offer letters with HR for new candidates
• Coordinate with candidate and HR for transfer process
• Arrange medical cards for new employees and renew old employee medical card on time
• Coordinate with HR for Leave, rejoining, sick leave, resignation and termination
• Calculate overtime for warehouse workers and drivers on time
• Maintain vehicles on timely basis and renew registration, insurance on time
• Coordinate with Finance for rental cheques for office, showroom and warehouse
• Coordinate with PRO for legal works i.e Chamber of commerce, company license renewal and others.

Human Resources

• Conduction interviews for various levels
• Short list suitable candidates for the respective post
• Arrange visa for new recruits if applicable
• Arranging for induction and preparing joining reports for new employees.
• Conducting surveys at frequent intervals
• Organizing appraisals and panels for probations and promotions.
• Identify staff members for trainings at frequent interval for continuous development of employees with line managers support
• Maintaining ECF of General Staff’s & M-II above (Employee Confidential File)
• Furnishing management information’s as required by the top management
• Processing leave / vacation / Full and final settlement
• Coordinating for leave salary and ticketing during vacation as per schedule.
• Preparing complete settlement as per company policy and as per UAE labor law.
• Process rejoining formalities on arrival after vacation and instructing payroll.
• Conducting / advising the concern for Exit interview and visa cancellation.
• Helping staff for applying Ministry of Health & Dubai Health authority examination
• Arranging Ministry of Health & Dubai Health authority ID cards for the staff
• Applying Dubai Healthcare City & Dubai Airport Free Zone Authority new visa, renewal and cancellation

Administration

• Purchase of cupboard, racks, office automation.
• Arranging travel tickets for new joiners and managers during travel.
• Instruct the supervisor new joiners in accommodation
• Coordinate for any event viz cultural, sports, business meets for organizations.
• Prepare Salary & Service Certificates
• Process Emergency & EHP Loan’s for staff’s (Education & Housing)
• Maintain camps related matters (Around 24 camps accommodating 58000 workmen)
• Maintain Accommodation kitchen related papers & process the bills and vouchers for payments
• Accumulate catering related papers & process the bills and vouchers for payments
• Identify camps for various division based on the requirement
• Regular maintenance of camp
• Renew lease agreement
• Debiting various invoices to divisions once in every quarter

• Filed paperwork, sorted and delivered mail and maintained office organization.
• Administered compensation, benefits and performance management systems at direction of supervisor.
• Delivered friendly assistance with new hires throughout interviewing and hiring process.
• Processed employee termination paperwork at direction of supervisory staff.
• Screened applicant resumes and coordinated both phone and in-person interviews.
• Assisted with on-boarding process of new hires.
• Answered and redirected incoming phone calls for office.
• Set up orientations and initial training for new employees.