Mohammad Habibullah
Riyadh,Saudi Arabia
Summary
Experienced documentation specialist prepared for this role with strong focus on accuracy, organization, and compliance. Demonstrates reliability and adaptability, thriving in team environments and consistently achieving results. Skilled in document management systems, regulatory standards, and quality assurance processes. Known for effective communication, problem-solving abilities, and upholding high standards in all tasks.
Overview
12
12
years of professional experience
Work History
Document Controller Specialist
Manens S.P.A.
04.2014 - Current
- Established and managed document distribution matrix and document control register.
- Ensuring that all incoming technical document, submittal, correspondence and transmittal from contractors are comply with document management plan as per company procedures.
- Tracking the revisions of the all types of the submittals through PCM data history.
- Periodic auditing the PCM data to check and verify the accuracy of uploaded documents
- Carefully reviewed all documents and reports for completeness and accuracy.
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Managed technical documentation flow of engineering, project management, and construction activities.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Streamlined the document review process by establishing clear communication channels with relevant team members.
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Collaborated closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant personnel in a timely manner.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Provided support for document controls and worked with contract documents.
- Assisting to develop and update the DCC internal procedures when needed by management
- Preparing the weekly data for Weekly Dashboard report to submit to the Client
- Preparing the monthly report for drawings, technical documents, vendors and other submittals
- Uploading the documents, drawings, submittals & other correspondence in PCM
- Generating the new reference number of letter, transmittal & different type of documents, Minutes of Meeting and reports as per document management plan
- Tracking the Minutes of Meeting, sending to the contractor to collect the final signatories & keeping the record for easy track
- Uploading the WIR, TR, PI, NCR, Violation Report, Site Surveillance Report into the PCM when needed by site DCC’s team
- Assisting to the colleague for filing system as well as to store the hard copies in a safe place for future requirements
- Arranging the messenger for project related document delivery to Client office and project site office
- An Italian Engineering Consultant Company
- Website: Not provided
- Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Assisted in the preparation of regular document control reports for senior management, providing valuable insights into project progress and areas requiring attention.
- Assisted in the development of comprehensive Document Control Plans tailored specifically to individual projects or clients'' needs.
- Managed the full lifecycle of corporate documents, from creation to archiving or destruction as per company guidelines.
- Supported smooth project execution, ensuring timely distribution of essential documents to stakeholders.
- Expedited review cycles by tracking outstanding actions and following up with responsible parties accordingly.
- Reduced errors in documentation with thorough quality checks and attention to detail.
- Skilled at working independently and collaboratively in a team environment.
Document Controller
Habtoor Leighton Group (HLG)
06.2012 - 02.2014
- Company Overview: A joint venture of Al Habtoor Engineering LLC and Leighton Holding LLC, an Australian Company
- Website: Not provided
- Create and maintain tracker for drawing approval process and technical submittals
- Creating the workflow transmittal for shop drawing, sample, product data etc
- Arranging the documents delivery and record keeping of received and sent letters to the consultants and various contractors
- Maintain proper records for all documents
- Prepare, log and distributing all outgoing and incoming transmittals
- Ensuring that all transmittals are acknowledged
- Maintaining Electronic Registers for Letters, Drawings, MOM, Memos, RFIs, Etc
- Receiving and distribute documents and drawings based on the Document Distribution Matrix to the right department and right person
- Coordinating with Project Manager, Engineers, Consultant and Sub-contractors and all activities related to the Document Control procedure, including technical documents and commercial correspondence
- Uploading the Shop Drawings, IR, PR, and MIR in Aconex and processing them for further action
- Uploading all project related drawings from consultant & MEP contractors and distributed to all concern people for review, inputs & approval
- Notifying the Project Team on receipt of Updated Issued for Construction (IFC) Drawings and superseding with new drawings in Aconex system
- Upload all IFC Drawings in Aconex and notifying all Sub-contractors and transmitting the new drawings
- Printing the Hard Copy as request by project team
- A joint venture of Al Habtoor Engineering LLC and Leighton Holding LLC, an Australian Company
- Website: Not provided
Education
Bachelor of Arts - Economics Honours
BSEB, Bihar University
Muzaffarpur, Bihar09-2007
Diploma - Diploma in Computer Application
Bits & Bytes Computer Centre
Muzaffarpur, Bihar01-2005
Diploma - Auto Cad
CADD Center
New Delhi, India12-2010
Skills
- MS Office 2016
- Primavera Contract Management
- Document management
- Document organization
- Document scanning
- Records management
- Aconex
- Adobe Acrobat
- A‐site
- E‐mail
- Internet
- Outlook Express
- Document retrieval
- Tracking document flow
- Electronic archiving
- Adobe acrobat
- Electronic records management
Position applying for
SR. DOCUMENT CONTROLLER SPECIALIST
Personal Information
- Passport Number: S0683173
- Date of Birth: 01/27/85
- Nationality: Indian
References
Provided if Required
Disclaimer
I declare that the above particulars are true, correct and complete to the best of my knowledge. I am also confident of my ability., Present, Riyadh
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Advanced (C1)
Hindi
Bilingual or Proficient (C2)
Urdu
Bilingual or Proficient (C2)
Arabic
Intermediate (B1)
Timeline
Document Controller Specialist
Manens S.P.A.
04.2014 - Current
Document Controller
Habtoor Leighton Group (HLG)
06.2012 - 02.2014
Bachelor of Arts - Economics Honours
BSEB, Bihar University
Diploma - Diploma in Computer Application
Bits & Bytes Computer Centre
Diploma - Auto Cad
CADD Center
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