Mohammad Harais Faisal

Payroll Executive:

• Process monthly payroll accurately and on time for all employees.
• Verify employee data, attendance, and approved changes (new hires, transfers, terminations, etc.).
• Ensure compliance with Saudi labor laws, GOSI, and tax regulations.
• Maintain payroll records and employee data in HR systems.
• Prepare payroll reports.
• Process Final Settlements (Resignations, End of Contract and Terminations as per Saudi labor laws.
• Coordinate with Finance for bank transfers and ensure proper documentation.
• Handle employee queries related to salaries, deductions, and benefits.
• Support audits and internal reviews by providing required payroll information.
• Continuously improve payroll processes and always ensure confidentiality.
• Experience in payroll administration or HR operations.
• Proficiency in payroll systems (SAP, Employee Central Payroll (ECP)
• Reconciliation of all bank accounts of company on weekly basis.

HR & Admin Assistant :

• Assist in posting job advertisements, screening CVs, and scheduling interviews.
• Support onboarding process by preparing offer letters, collecting documents, and coordinating orientation.
• Maintain employee files and ensure all documents are updated and confidential.
• Monitor attendance, verify leave requests, and prepare monthly attendance reports.
• Prepare HR letters such as salary certificates, NOCs, and experience letters.
• Coordinate office supplies, vendors, and maintenance service providers.
• Organize meetings, travel arrangements, and company events.
• Assisted management with daily administrative tasks and coordination.

Reconciliation:

• Reconciling the Sales Vs Collections accounts every month and submitting the final reconciliation report for all accounts to financial director for review and approval.
• Reconciliation of all bank accounts of the company on weekly basis.

Cash Application:

• Receive and analyze the bank statements for AR accounting.
• Process payments On Account within the agreed TAT in SAP.
• Follow up with customers for remittance details in case remits are not available on the bank statement/customer portal.
• Clear the payments against invoices as per the remittance details.
• Posting payment residuals into the customer account and chasing with customers for the reason of Short/ over payments.
• Working on short/overpayments and deductions with Site (Sales/pricing team) and resolving them.
• Maintain cash tracker in order to track the status of all the payments received.

Collections and Dispute Management:

● Contact to customer for Overdue and past invoices.

● Monitor DSO (daily sales outstanding) and focus on high value invoices and due amounts.

● Sending account statements/ dunning letters/ Collections follow-up emails to customers and follow escalation metrics towards to reduce past due.

● Track the customer responses on invoice and analyze the customer reconciliations and arrange the required documents to customers upon requests like Invoice copies, POD, packing slips and other details if required any.

● Collection all activities through AKRITIV tool powered by SALES FORCE.

● Work on residuals like short/over payments.

● Collected information and supporting documentation will lead to resolve the disputes.

● Validation of customer debit notes and take necessary steps accordingly.

● Preparing Intercompany Statements on every 21st working day of month and every last working day of month to know the status of allied invoices (Intercompany Invoices) and send them to AP (Accounts Payable) Point of contacts to get confirmation for payment status.

● Dealing with Disputes Management i.e. Price variance, Quality and Quantity.