Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
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Mohammad Umar Farooque

Mohammad Umar Farooque

Jeddah

Summary

  • Subject: Application for position of Lead/Senior Document Controller/Other Senior Position Dear Sir/Madam, Let me begin this letter by introducing myself in regards to your Lead/Senior Document Controller position. My name is Mohammad Umar Farooque, and I would like to submit my qualifications and enthusiasm to the open position of Lead/Senior Document Controller in your esteemed organization. Please see that I have attached a resume to this cover letter. There are a number of reasons that I believe this Lead/Senior Document Controller position is a mutually beneficial choice for your company and myself. I have a Bachelor’s Degree in Computer Application from Indra Gandhi National University, New Delhi, India. I have worked successfully in this industry for the past 16 years, and I have a very strong work ethic to offer. Moreover, I am extremely well versed in all computer programs and applications, treat every document with confidentiality and respect, and have outstanding communication skills as well. I have long been seeking a position that would bring all of these qualifications together with room for growth, and your company’s Senior Document Controller position seems to be the perfect match. If you need any further information from me‐aside from this cover letter and resume‐, please do not hesitate to contact me at the contact information as given below. I look forward to hearing from you. Yours Sincerely, Mohammad Umar Farooque (Lead Document Controller) CAREER OBJECTIVE
  • Seeking a position in an organization where my skills would help to promote the goals and success of the organization, seeking a challenging opportunity in fast paced team environment, making both, the organization and myself successful. CAREER SUMMARY Overall, more than 16 years of professional experience out of which more than 12 years’ experience in Documentation. Currently working as a Lead Document Controller with Alsharif Group Holding Company with excellent understanding of On- boarding PMCs, Consultants and Contractors where I am demonstrating ASG Management standard procedures and protocols and ensure implementation plan delivering the desired output.

Overview

19
19
years of professional experience

Work History

Lead Document Controller

AlSharif Group Holding, ASG
01.2019 - Current
  • Administered and consolidated the Document Control Center of the Project Control department in monitoring & processing all Transmittals, Correspondences, Engineer Instructions, Work
  • Notifications, Material Submittals, MOMs, RFI’s, and other Technical Documents & drawings
  • Implemented document control procedure as per Quality Management System and coordinated the submission and approval of drawings, technical documents, test reports, and transmittals
  • Launched a strategic approach to monitoring the document control program that proactively identifies opportunities for improvement and implements cost savings method
  • Overall coordination of QA/QC activities and managing the quality documentation process as per Project Quality Plan as integrated with the Quality department work program
  • Supervising a team of Document Controllers and Clerks in the daily documentation workflow and simplifying document control procedures as defined in ISO 9001 quality management system
  • Receives all incoming documents
  • Determines filing category and makes input to the automated document/drawing control databases
  • Maintains the organization's suspense system
  • Advises management on outstanding suspense
  • Records all dispatched documents in the document/drawing control systems
  • Retrieves documents and maintains the automated distribution log
  • Expedites review, signature approval, and release of contractor, supplier and internally produced project documents
  • Maintains files and computerized indexes for all documents
  • Generates electronic/hardcopy reports as needed by GE, the project or management
  • Prepares transmittals for construction and engineering documents and requisitions
  • Performs other administrative responsibilities associated with the project as may be appropriate.

Medical Insurance Specialist

AlSharif Group Holding, ASG, Medical Health Insurance
05.2016 - 12.2018
  • Studying, analyzing, and comparing offers of various insurance companies with the aim of selecting the most suitable ones, making appropriate recommendations regarding them, and following up on their approval
  • Regular additions, deletions, promotions, demotion for employees & families
  • Yearly policy renewal (benefited & quotations comparing, documents providing)
  • Monthly review and follow-up with insurance invoices and payments
  • Preparing specialized and insurance-related documents and reports, participating in presenting and clarifying them, and working to save them in their own database in accordance with approved policies and procedures
  • Analyzing information and data to determine the need for new insurance services and products, monitoring insurance requirements and trends, and presenting the results of the analyzes to the line manager, while ensuring that all analyses and rationale supporting the results are provided
  • Implementation of specialized operations, projects, and initiatives related to insurance and work with actuaries to identify risks and apply actuarial models
  • Medical Insurance Head Working on instant approvals for insurance guests, analyzing day to day data in order to improve the claiming process and operations
  • Reviewing and verifying the claims and all the required data/information
  • Verifying and checking the reports matching with “waseel” insurance companies' systems (Bupa and Tawuniya)
  • Communicating and negotiating with insurance companies in case of claims rejections to minimize it before reconciliations
  • Experience with healthcare provider in insurance will be an added point
  • Reviewing patient records using medical coding procedures
  • Examine claims, verify insurance eligibility, and record any medical charges and other payments or adjustments
  • Detecting any coding errors or performing any modifications needed
  • Assisting patients in obtaining and understanding medical benefits
  • Communication with other medical staff members and health insurance providers often occurs
  • Responsible for updating any internal databases, which electronically store and organize patients' records, billing details, and registration forms
  • Liaise with concerned departments on their medical insurance claims and finalize it with other teams (Finance, IT.
  • Etc.) Payroll Set up a monthly report (joiners, leavers, deductions, Overtime & employees leaves report) Update & follow up multiple payroll variables throughout the month and report it to finance at end of every month (IBAN updates, payment methods match WPS requirements) Monthly payroll reports review, cheques distribution, payments review, and answer employees’ inquiries regarding salaries.–Leaves
  • Create & set up annual leave balance excel sheet for all employees
  • Response to all employee inquiries regarding leaves (balances & policies)
  • Coordinate with other departments to complete employees leave request (PR dept to finalize visa, logistics to confirm and tools or vehicles clearance)
  • Provide any requested report regarding leaves for departments heads
  • Final Settlements
  • Calculate final settlements for employees matching labor law & company policy
  • Finalize vehicles & tools clearance process for each resigned\terminated employee
  • Deliver final settlements cheques to each leaver and answer any inquiry regarding FS calculation
  • Management
  • Coordinate with multiple sister companies managing different MNS projects
  • Calculate & break down salary details & other benefits (indirect cost) for any new project
  • Reports & Support
  • Create and maintain E files for all employees and provide any requested documents
  • Provide different reports for department heads
  • Provide a monthly HR status report for higher management
  • Receives all incoming documents
  • Determines filing category and makes input to the automated document control databases
  • Maintains the organization's suspense system
  • Advises management on outstanding suspense
  • Records all dispatched documents in the document/drawing control systems
  • Retrieves documents and maintains the automated distribution log
  • Expedites review, signature approval, and release of contractor, supplier and internally produced project documents
  • Maintains files and computerized indexes for all documents.

Senior QA/QC Document Controller

Samsung C&T Corporation, Qurayyah Independent Power Plant
03.2012 - 10.2014
  • Project Value: 3 billion USD
  • Client: Saudi Electricity Production Company (SEC)
  • Responsibilities: To maintain & handle project drawing for all the disciplines such as Civil, Mechanical
  • Structural, Electrical & I&C (Instrument & Communication) etc
  • To maintain & handle project RFI’s (Request for Inspection)
  • To maintain & handle project RRI’s (Request for Receiving Inspection)
  • To maintain & handle Material Submittal
  • To maintain & handle Daily Activity Report of Inspectors
  • To maintain & prepare a log for Drawings, RFI’s etc
  • To maintain & handle document transmittal for Client, Sub-contractors etc
  • To maintain & handle calibration reports
  • To maintain & handle Survey reports / Lab test reports for the project
  • Preparation of QA/QC Weekly Reports
  • To maintain & handle personal data of qualification for all the QA/QC Dept
  • Staff’s
  • To make computerized files for the project documents
  • To maintain & handle NCR (Non Conformance Report), Site Instruction’s (SI), Corrective
  • Action Report (CAR), Site Calibration Report, FDT Report etc
  • To control all the documents of project through monitoring log/register
  • Responsible to prepare daily/weekly/monthly documentation and final acceptance Report
  • Scanning & Filling of documentation such as Company Docs, Client, Sub-contractor etc
  • Communicate with key project personnel and with the team for proper flow of information
  • Coordinate the flow of documents between project operations, engineering disciplines, construction team or other department groups to incumbent may be responsible for a small project
  • Co-coordinating with QA/QC Manager, Sr
  • Engineers for complying of Quality Audit for the department
  • Update document control procedures when necessary
  • Ensure the quality records, acceptance certificates, completion certificates in accordance with project requirements
  • Verify & check all completed FTD documents to be handed over to the client
  • Download digital files in PMIS (Project Management information System/Company Software)
  • Maintaining quality assurance & quality control procedure
  • Maintaining documents numbering system
  • Track comments/status of reviewed submittals in data base
  • Preparing Daily Progress Reports based on input from Document Control Staff
  • Every day updating Piping, Instrument, Electrical & Mechanical Document in EDMS & giving the report every Week
  • Ensure effective management of the day-to-day operations of the document center
  • Coordinate with the corporate Drawing Office for upload of as-built drawings and ensure that all as-built drawings are available with latest updates.

Sr. Document Controller

Haldia Petrochemicals & Oil Refinery
10.2009 - 12.2011
  • Maintain the document control system for the project ensuring all document control procedures are adhered to by project participants Process all incoming and outgoing project documentation and correspondence through the document control system Update project management on document control status, control sheets, transmittal issuance and correspondence status
  • Archive all project documentation including hard and electronic copies as required by the project
  • Responsible for ensuring the quality of data entry
  • Responsible to prepare daily/weekly/monthly documentation and final acceptance Report
  • Controlling of all documents (Civil/Mechanical/Electrical) such as Drawings and
  • Specifications
  • Responsible for various vendors and engineering reports such as drawing list of IFC and
  • Tender Drawings
  • Designing and developing Database for tracking and controlling the distribution of Quality
  • Documents and submissions to the client
  • Proved ability to work independently and to exercise individual initiative, diplomacy and
  • Judgment as well as effective leadership and supervisory
  • Preparing Daily Progress Reports based on input from Document Control Staff
  • Every day updating Piping, Instrument, Electrical& Mechanical Document in EDMS &giving the report every Week.

Accountant

Golden Group of Companies, Oman Commercial Agencies, OCA
06.2006 - 07.2009
  • Handle day to day accounts Preparation and analysis of Profit and Loss and Balance sheet
  • Responsible for the entire Accounts Payable function such as payment and supplier correspondence
  • Responsible for the entire Accounts Receivable function such as credit control and collection
  • Bank reconciliation / Accounts reconciliation
  • Maintain Stock Inventory in to the System
  • Preparation of Daily Sales/Collection Report/Inventory Report and Send to G.M Finance and
  • A/c’s Manager
  • Preparation of Delivery Order/Local Purchase Order/Quotation and Invoicing
  • Preparation of Outstanding report/Salary Statements
  • Preparation of Daily/Weekly/Monthly Sales Report and send to management
  • Provide ad hoc reporting support for various management requests.

Document Controller

Larsen & Toubro Ltd
09.2004 - 03.2006
  • Maintaining documents numbering log system
  • Maintaining quality assurance & quality control procedure
  • Maintain files of all internal and external correspondences, Coordinate with various construction sites for various document requirements
  • Controlling all outgoing documents via External Transmittal and updating the outgoing document in th system, date of submission as well as the listing of the documents
  • Maintain files of all internal and external correspondences, Receipt and register of specifications, drawings and documents of various projects
  • Retrieving documents / sets of documents for internal review
  • Issue of documents and drawings for construction Prepare and maintain drawing registers, technical query register as per company procedure Maintain, issue and control of Code Books, standards and references
  • (ASME, BS, ISO EN
  • Etc) Maintain files of all internal and external correspondences, Coordinate with various construction sites for various document requirements
  • Provide documents needed by the QA/QC Manager, Projects, Manager, Division Manager and other Staffs within the Division
  • Preparing Daily Progress Reports based on input from Document Control Staff
  • Every day updating Piping, Instrument, Electrical& Mechanical Document in EDMS &giving the report Every Week
  • Work closely with achieve maximum efficiency in document discipline groups to ensure they handling.

Education

Bachelor - Computer Application

Indra Gandhi National Open University

Training Course in Dot Net Application & SQL Server2005 - undefined

Advance Technical Services (ATS)

Intermediate of Science(I.SC) - undefined

College Of Commerce, Magadha University

Matriculation - undefined

S.K High School, Bihar Board

Skills

SYSTEMS EXPERIENCES AND PROFICIENCIESundefined

Affiliations

Solution driven professional with extensive experience in Project Documentation and activities associated. Focused and highly organized day to day management of Documentation function. Resourceful, creative problem solver with proven aptitude to analyze, manage & supervising all documentation issues. Knowledge of Electronic Document Management System & Technology system Effective, promote and accurate reporting and professional in all form. AREA OF EXPERTISE PMIS (Project Management Information System). ACONEX EDMS (Electronic Document Management System) EIM (Engineering Information Management) MS Office / Outlook / Page Maker / MS-Access/ SQL Server/Oracle Adobe Acrobat (Distilling to PDF Format) File Transfer Protocol (FTP) Auto Cad Tally 4.5 & 7.2 (Accounting Package). Peachtree (Accounting Package). Exact (Accounting Package)

Timeline

Lead Document Controller

AlSharif Group Holding, ASG
01.2019 - Current

Medical Insurance Specialist

AlSharif Group Holding, ASG, Medical Health Insurance
05.2016 - 12.2018

Senior QA/QC Document Controller

Samsung C&T Corporation, Qurayyah Independent Power Plant
03.2012 - 10.2014

Sr. Document Controller

Haldia Petrochemicals & Oil Refinery
10.2009 - 12.2011

Accountant

Golden Group of Companies, Oman Commercial Agencies, OCA
06.2006 - 07.2009

Document Controller

Larsen & Toubro Ltd
09.2004 - 03.2006

Bachelor - Computer Application

Indra Gandhi National Open University

Training Course in Dot Net Application & SQL Server2005 - undefined

Advance Technical Services (ATS)

Intermediate of Science(I.SC) - undefined

College Of Commerce, Magadha University

Matriculation - undefined

S.K High School, Bihar Board

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Mohammad Umar Farooque