Summary
Overview
Work History
Education
Skills
Timeline
Generic

Mohammed Ajfan

Procurement Officer | Admin Manager
Riyadh

Summary

Dedicated Administrative Manager & Procurement Officer with 10+ years of experience managing teams and delegating tasks to accomplish operational goals. Knowledgeable about arranging authorizations, preparing work orders and processing vouchers Also, proactive in helping businesses meet fulfillment obligations through reliable vendor partnerships and streamlined ordering processes.

Overview

10
10
years of professional experience
3
3
Languages

Work History

Procurement and Administration Manager

AIGC
07.2023 - Current
  • Developed strong partnerships with vendors to secure favorable pricing, payment terms, and delivery schedules.
  • Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
  • Contributed to company profitability by identifying innovative ways to cut costs without compromising essential business functions or stakeholder satisfaction levels.
  • Enhanced inventory management by implementing a well-organized system for tracking stock levels and reorder points.
  • Developed and strengthened supplier relationships.
  • Provided accurate and up-to-date records of leading procurement procedures.
  • Managed database of vendor details and pricing information to maintain organization.

Administration Manager

AFS Expert
05.2022 - 02.2023
  • Streamlined office processes by implementing efficient administrative systems, resulting in increased productivity and reduced operational costs.
  • Optimized resource utilization by efficiently allocating personnel, equipment, and facilities to meet organizational needs.
  • Managed budgets and financial reporting, enabling effective allocation of resources and timely identification of potential cost savings.
  • Enhanced staff performance through comprehensive training programs and regular performance evaluations, leading to a more skilled and motivated team.
  • Oversaw facilities management tasks such as maintenance requests and space planning initiatives to create a conducive work environment for employees.
  • Facilitated the hiring process by working closely with HR in candidate screening, interviewing, and onboarding new administrative staff members.

Administrative Manager

ABENGOA
06.2019 - 05.2022
  • Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
  • Facilitated successful cross-departmental collaborations, fostering positive working relationships between team members.
  • Improved office efficiency by implementing streamlined administrative processes and procedures.
  • Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.
  • Reduced operational costs through effective management of staff schedules, resources, and vendor relationships.
  • Developed comprehensive budgets for projects, managing financial resources for optimal results and cost savings.
  • Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
  • Coordinated with external vendors for specialized repairs or services beyond internal capabilities, ensuring minimal disruption to operations.

Senior Administrative Officer

ABENGOA, Saudi Electricity Company
04.2016 - 05.2019
  • Managed complex travel arrangements for executives, ensuring smooth logistics and cost-effective bookings.
  • Liaised with staff to manage information, develop systems and compile reports using data to identify trends and take action to enhance performance.
  • Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
  • Expertly organized logistics for functions both within and outside of organization.
  • Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
  • Oversaw budget preparation and financial reporting, maintaining accurate records and reducing discrepancies.
  • Provided timely support to executives during high-pressure situations, enabling them to focus on critical tasks at hand.
  • Managed staff development, underperformance issues and employee relations to adopt consistent, fair and objective decision-making.
  • Developed strong relationships with external partners through effective negotiation of contracts and agreements.
  • Collaborated with purchasing department staff to match purchase orders with corresponding invoices, ensuring accurate expense tracking throughout the organization.
  • Reduced invoice discrepancies by meticulously verifying information and promptly addressing errors.

Procurement Officer

ABENGOA | Advance Water Technology
08.2015 - 04.2016
  • Achieved cost savings by conducting thorough market research before initiating the purchasing process.
  • Improved supplier relationships through regular communication, timely payments, and transparent dealings.
  • Enhanced inventory management by implementing a well-organized system for tracking stock levels and reorder points.
  • Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
  • Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
  • Managed database of vendor details and pricing information to maintain organization.

Procurement Assistant

Dragados Gulf Construction,
08.2014 - 08.2015
  • Established strong relationships within industry networks to stay informed about updates in regulations or technology advancements that may impact procurement decisions.
  • Improved inventory control measures by conducting regular audits on stock levels and implementing a robust tracking system.
  • Managed contract negotiations with vendors to secure favorable terms for the company, balancing cost considerations with quality assurance requirements.
  • Organized meetings between internal stakeholders and suppliers to discuss project requirements, fostering clear communication channels that facilitated successful outcomes.
  • Supported procurement team in executing bid evaluations, identifying the most cost-effective solutions while maintaining quality expectations.
  • Modified price levels, availability and markets for competitive company advantage.
  • Monitored open purchase orders for on-time delivery and mitigated potential problems with carriers and logistics companies for timely resolution.
  • Reviewed and approved requisitions enabling purchasing department to start purchasing process.

Education

Bachelors of Business Management

Mangalore Institute of Technological Science
India

Skills

    Vendor Relations

    Cost Analysis

    Purchasing strategy

    MS Office

    Communication & Negotiation

Timeline

Procurement and Administration Manager

AIGC
07.2023 - Current

Administration Manager

AFS Expert
05.2022 - 02.2023

Administrative Manager

ABENGOA
06.2019 - 05.2022

Senior Administrative Officer

ABENGOA, Saudi Electricity Company
04.2016 - 05.2019

Procurement Officer

ABENGOA | Advance Water Technology
08.2015 - 04.2016

Procurement Assistant

Dragados Gulf Construction,
08.2014 - 08.2015

Bachelors of Business Management

Mangalore Institute of Technological Science

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Mohammed AjfanProcurement Officer | Admin Manager