Mohammed Fazal Ur Rahman

• Organised all administrative activities to ensure office efficiency.
• Facilitated smooth office operations while providing secretarial support to PD, GM, and VP.
• Developed and maintained an improved electronic and paper filing system.
• Screened correspondence and conference calls, directing inquiries to appropriate parties.
• Coordinated workflow and tracked delegated tasks to meet deadlines.
• Composed reports and correspondence for signatures of PD, GM, or VP.
• Arranged essential mail in priority order for management attention.
• Maintained calendars and arranged travel plans for executive presence at events.
• Maintained executive calendars; ensured seamless coordination of appointments and meetings.
• Drafted professional correspondence to maintain strong business relationships.
• Updated internal databases regularly, keeping records accurate and accessible.
• Served as a liaison between executive team and staff members for smoother information flow.
• Ensured smooth operations during Executive's holiday periods through forward-thinking contingency planning.
• Led special projects whilst ensuring timely completion and success.
• Facilitated efficient telecommunication by setting up conference calls and video conferences.
• Created detailed report summaries to facilitate quick review of key points during meetings.
• Strengthened communication between departments by organising regular inter-departmental meetings.
• Coordinated travel itineraries, minimising logistical issues whilst travelling.
• Managed complex scheduling, resulting in better time management across the board.
• Streamlined workflow for increased efficiency by implementing new administrative procedures.
• Handled confidential materials with utmost discretion, ensuring privacy and security at all times.
• Improved office organisation with meticulous document filing and management tasks.
• Drove meeting success by compiling clear, error-free briefing documents, using SharePoint to access and manage information.
• Maximised Executives' productivity by ensuring forward-looking diary management.

• Responsible for organizing all administrative activities
• Facilitate smooth running of office
• Assisting PD/GM/ VP in routine secretarial work and maintaining his calendar. • Maintains and develops improved filing system (electronic & paper)

• Responsible for screening correspondence and conference calls and responding or directing to appropriate parties for response.
• Relieves management of administrative details.
• Coordinates work flow.
• Updates and chases delegated tasks to ensure progress to deadlines.
• Composes correspondence/reports for own or PD’s/GM’s/VP’s signature.
• Arrange essential mail in priority action order for PD/GM/VP.
• Maintain calendar, ascertain which events require GM’s Presence, and arrange travel plans and itineraries.
• Serves as primary contact for Manager.

• Assisted in meeting preparation for optimal results.
• Drafted correspondence whilst maintaining a professional tone and clarity of message.
• Sorted and distributed incoming mail promptly, keeping up-to-date records.
• Handled confidential documents with utmost discretion and security.
• Provided ad hoc support around the office as required leading to seamless daily operations.
• Developed strong relationships with stakeholders to ensure smooth communication.
• Tracked office supplies inventory ensuring it was well-stocked at all times.
• Booked flights and hotels for domestic and international meetings.
• Scheduled meetings, conferences and appointments.
• Drafted documents and reports for management review.
• Kept files organised and up-to-date for accurate record-keeping purposes.
• Screened incoming phone calls and relayed detailed messages.
• Documented conferences, meetings and appointments with verbatim reports.
• Arranged supplies, documents and spaces for meetings.
• Created expense reports with matching receipts.

• Company Overview: FMCG
• FMCG
• Assisted in meeting preparation for optimal results.
• Drafted correspondence whilst maintaining a professional tone and clarity of message.
• Ensured timely completion of projects by coordinating with various teams effectively.
• Streamlined scheduling processes, resulting in reduced time wastage.
• Created comprehensive reports for senior management decision-making.
• Facilitated communication between executives and employees for transparent business operations.
• Provided thorough support during board meetings, resulting in effective decisions made swiftly.
• Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
• Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
• Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
• Maintained databases and filing systems to boost team efficiency.

• Assisted in meeting preparation for optimal results.
• Drafted correspondence whilst maintaining a professional tone and clarity of message.
• Sorted and distributed incoming mail promptly, keeping up-to-date records.
• Handled confidential documents with utmost discretion and security.
• Provided ad hoc support around the office as required leading to seamless daily operations.
• Developed strong relationships with stakeholders to ensure smooth communication.
• Tracked office supplies inventory ensuring it was well-stocked at all times.
• Enhanced productivity by organising and prioritising tasks efficiently.
• Maintained an organised record-keeping system, improving ease of access to information.

• Assisted in meeting preparation for optimal results.
• Drafted correspondence whilst maintaining a professional tone and clarity of message.
• Sorted and distributed incoming mail promptly, keeping up-to-date records.
• Handled confidential documents with utmost discretion and security.
• Provided ad hoc support around the office as required leading to seamless daily operations.
• Developed strong relationships with stakeholders to ensure smooth communication.
• Tracked office supplies inventory ensuring it was well-stocked at all times.
• Enhanced productivity by organising and prioritising tasks efficiently.
• Maintained an organised record-keeping system, improving ease of access to information.
• Coordinated travel arrangements, ensuring timely and cost-efficient trips.
• Improved office efficiency by streamlining administrative processes.
• Liaised with department heads, resulting in better inter-departmental coordination.

• Streamlined office procedures to increase efficiency.
• Organised business travel arrangements, ensuring smooth operations for all staff involved.
• Provided administrative support for projects; project completion rates improved significantly as a result.
• Maintained confidential records, safeguarding sensitive corporate information.
• Handled customer inquiries effectively; increased customer satisfaction rates.
• Improved client relationships through professional telephone etiquette.
• Welcomed arriving visitors and directed to appropriate meeting rooms.
• Followed written and verbal procedures, completing tasks with accuracy and efficiency.
• Organised personal and professional calendars, supplying timely reminders of upcoming meetings and events.
• Built positive relationships with customers and clients to maintain outstanding service provisions.
• Received and placed telephone calls to clients and prospective clients.