Summary
Overview
Work History
Education
Skills
Personal Information
Place
Disclaimer
Timeline
Generic

MOHAMMED MUSTAFA

Jeddah

Summary

Dynamic and results-driven professional with a proven track record in procurement engineering, specializing in the construction of 110 /380 KV Substation - SEC ,high-voltage GIS substations for major projects at ALGIHAZ Holding Company Ltd. Expertise includes strategic sourcing of electrical equipment and materials, ensuring timely delivery and adherence to project specifications. Aiming to leverage extensive technical and commercial skills within a reputable organization that values innovation and growth, contributing significantly to overall success. Committed to driving organizational excellence through effective collaboration and the application of best practices in procurement processes.

Overview

9
9
years of professional experience

Work History

Procurement Engineer

ALGIHAZ Holding Company Ltd
08.2020 - Current
  • In charge of reviewing, monitoring and controlling Procurement activities starting from purchase requisition negotiation and finalizing purchase contracts until delivery and closing of Purchase orders for the Main Equipment for 380 kV & 132 kV & 110 KV GIS Substations projects division which includes but not limited to Engineering/design contracts, SWGR, Power transformers, Tele-protection & SCADA, capacitor banks, HVAC, Firefighting,Security System, 125VDC system battery charger, HV, MV and LV cables, cable sealing end, GIS CTs, fence and shed, vehicles, equipment, fiber optic management rack, testing sys, ACDC Panels, Lighting materials, switches, FAT, Sub Contracting of Civil and Electrical Work etc.
  • In charge of entire purchases for Al-Gihaz Co. Electromechanical Division from receiving the supply requisition till deliver the material and close the purchase order.
  • Responsible for negotiating and administrating complex purchase order for supplier and equipment in accordance with departmental policies and procedure.
  • Prepares a procurement base line plan in co-ordination with Project team which reflects the milestone and time frame for major requisition as per Project Technical Specification.
  • Prepare, update and maintain list of prospective suppliers for each proposes acquisition.
  • Prepare request for quotations (RFQ's) and issue them to prospective approved suppliers.
  • Receives and analyzes quotations by supplies comparison sheet and check budget details.
  • Conducts necessary negotiations as per company policy with suppliers.
  • Perform necessary cost and price analysis.
  • Prepare appropriate Purchase Order considering all basic projects and client's requirements, prepares the necessary supporting documentations and release the Purchase Order.
  • Follow up with the Supplier for Purchase Order Acknowledgement, Advance Bank Guarantee and LC requisition form to initiate advance payment process.
  • Co-ordinate with Accounts and Treasury team for Timely payment transfer or opening Letter of credit.
  • Follow up suppliers for timely delivery as per Purchase Order.
  • Closely and constantly follow-up with the suppliers and projects for the pending purchase orders and update the status.
  • Constantly follow with accounts for supplier's payment and make sure to make payment within the agreed time frame.
  • Review invoice and delivery documents as per purchase order.
  • Analyze Vendors' performance with respect to Quality of services before and after sales, delivery schedule, Competitive prices and accordingly Develop new vendors.
  • Procurement of all kinds of material (Civil, Mechanical, & Electrical)
  • Negotiate with suppliers for Price (With complete price breakdown), Terms and mode of Payment, Delivery terms as per Incoterms 2010, Shipping documents, Liquidated damage, Cancelation clauses, arbitration, and other terms as per company Policies and client requirements.
  • Follow up with supplier for draft shipping documents for review and confirmation.
  • Negotiated vendor payment terms and contract conditions to meet aggressive production and cost requirements.
  • Reduced lead times by collaborating closely with suppliers, ensuring timely delivery of critical components.
  • Keep in touch with Supplier to provide approved complete sets of shipping documents (Scan copy) for the arrangement of advance custom clearance.
  • Established long-term strategic partnerships with suppliers onboarding new vendors who demonstrated potential for growth and innovation.
  • Provide complete sets of shipping documents to Logistic team to make necessary arrange for custom clearance and delivery arrangement to Project site.
  • Identified areas for process improvements within the procurement department resulting in enhanced efficiency across all activities.
  • Facilitated smooth communication between internal stakeholders and suppliers to ensure alignment on project requirements and timelines.
  • Follow up with the treasury team to collect Original Shipping documents from the Bank and get Shipping Guarantee release from Shipper agent.
  • Spearheaded risk mitigation efforts by identifying potential supply chain disruptions and developing contingency plans.
  • Suppliers Comparison sheet is enacted for apple-to-apple comparison of every offer received.
  • Purchase Order Exception form is enacted if there is any deflection in Purchase Order with respect to Departmental procedure and policies.
  • Entrance receive material Note (ERMN) and Material Inspection receive Note (MIRN) are delivery confirmation and material acceptance documents signed by Site manager, QC team and concern store In charge to make sure that the material is delivered and accepted.
  • Contracting for Saudi Aramco, Replace of Electrical Equipment at Abqaiq, Aindar and Shedgum

Procurement Engineer

kifah contracting Company
08.2019 - 08.2020
  • Handling and coordinate the following specific processes:
  • Receiving Material Requisitions (MR's)
  • Creating Request for Quotations (RFQ's)
  • Maintaining Vendor Quotations
  • Maintaining Vendor Lists and Prices
  • Negotiation Vendor Quotations
  • Creating Purchase Orders (PO's)
  • Ensure that the price list of items from vendors is regularly updated in the system to maintain accuracy as per the MR's and the PO's.
  • Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria.
  • Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services.
  • Solicits information regarding a variety of commodities by telephone, facsimile, Interview or written requests ensuring cost effectiveness commensurate with quality.
  • Obtain tenders, quotes and purchase award documentation with respect to quality, suitability, delivery and pricing.
  • Responsible for awarding a contract with consensus from the respective department.
  • Responsible for the development and administration of the awarded contract.
  • Prepares and maintains accurate records and documentation on all solicitations, Responses, purchases, contracts, correspondence and related follow up.
  • Reduced lead times by collaborating closely with suppliers, ensuring timely delivery of critical components.

Procurement Expeditor

Arkad Engineering and Construction Company
11.2016 - 08.2019
  • Worked as a procurement expeditor.
  • Have a very good experience with handling E&I, Mechanical materials.
  • Participate on Package Kick-off meeting and make sure those vendors are properly oriented on project procedure requirements for compliances.
  • Make sure that vendor Drawing/Documents (NMR) requirements are submitted on time, Expedite Vendor Engineering Documentation submission for approval based on agreed VDRL (Vendor Document Register Log).
  • Track vendor documentation flow from submission, comment and approval till returned for resubmission.
  • Attending PIM (Pre-Inspection Meeting) with vendor / TPI, Attending FAT (Factory Acceptance Test), Following up with Vendor for Production status as Per Provided Production Schedule.
  • Following up for any Raised TQ (Technical Query) for any Technical Changes.
  • Continuously Co-ordinating with Site People for Any assistance related to Site Material Receiving Inspection - RFI (Request for Inspection) till closing of RFI.
  • Working with PQCS (Procurement Quality Control Department) for IAP Submission, IRN (Inspection Release Note), PIM Report, In-Process inspection Report, FAT Report.
  • Creating and Updating Weekly Progress Reports (NMR Approval, shipments) and sending to Project Management.
  • Contacting Vendor on a regular basis to expedite delivers and information.
  • Work with vendors to solve invoicing issues that could delay critical shipment.
  • Working with Various Department of the Organization like Procurement (For Change order in PO), Logistic (For Shipment Tracking), Finance (For mile stone Payments).
  • Continually monitor suppliers to ensure progress against purchase order is in line with delivery timing agreed. Monitoring Material delivery with compliance to project schedule.
  • Ensure Vendor Data Book (VDB) and Installation and Operational Manual are transmitted on time and given to documentation controller for Final Documentation approval.

Education

Bachelor of Science - Electrical, Electronics And Communications Engineering

Jawarhal Nehru Technological University
Hyderabad , Telangana,India
01.2011

Skills

  • ERP Oracle system
  • MS Office
  • MS Outlook
  • Cost analysis
  • Analyzing data
  • Vendor evaluation
  • ERP systems proficiency
  • Procurement documentation
  • Maintaining timelines
  • Complex procurement execution
  • Cost saving
  • KPI reporting
  • Self motivation
  • Warehouse management

Personal Information

  • Title: Sr. Procurement Engineer
  • Date of Birth: 02/15/88
  • Nationality: Indian
  • Marital Status: Married

Place

Jeddah, KSA

Disclaimer

I do hereby declare that the above declarations given by me are true to the best of my knowledge and concern.

Timeline

Procurement Engineer

ALGIHAZ Holding Company Ltd
08.2020 - Current

Procurement Engineer

kifah contracting Company
08.2019 - 08.2020

Procurement Expeditor

Arkad Engineering and Construction Company
11.2016 - 08.2019

Bachelor of Science - Electrical, Electronics And Communications Engineering

Jawarhal Nehru Technological University

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