Mohammed Abdul Baseer Siddiqui
Sr. Document Controller
Madinah
Summary
Overall, 15+ years of professional experience in a Construction Company as a Document Controller with a proven track record, seeking a challenging position in a reputable company where my academic background and interpersonal skills are well developed and where professional growth is encouraged, I possess the combination of talent, knowledge, experience, and desire to excel and achieve.
Overview
15
15
years of professional experience
Work History
Senior Document Controller
TAWZEA International Water Distribution (EPC)
08.2023 - Current
- Managed and tracked project documentation using EDMS platforms like ThinkProject, ensuring all technical and non-technical documents were accurately registered, updated, and archived as per company standards.
- Maintained complete digital records of transmittals, drawings, datasheets, document alignment sheets, and deliverables, ensuring accurate version control and traceability across all project phases.
- Distributed incoming and outgoing project documents to relevant stakeholders including clients, consultants, subcontractors, and internal departments via email and ThinkProject, ensuring timely access to critical project data.
- Coordinated with Project Managers, Clients, and Subcontractors to resolve document-related issues and ensure smooth document flow throughout project lifecycle.
- Handled technical documentation such as Inspection Requests (IRs), Material Inspection Requests (MIRs), ITPs, and Method Statements, ensuring prompt circulation to appropriate teams for review and follow-up.
- Maintained and updated document control logs for all incoming and outgoing correspondence, ensuring naming conventions, numbering systems, and filing structures followed organizational standards.
- Generated weekly and ad-hoc reports on document status, outstanding actions, and transmittal progress to support project management and audit readiness.
- Monitored and ensured the closure of Corrective and Preventive Actions (CAPA) related to Site Observation Reports (SORs) and Non-Conformance Reports (NCRs), coordinating with responsible personnel to maintain compliance.
- Project: MADINAH-3 ISTP (Madinah Independent Sewage Treatment Project).
- Owner(Project Co.): Special Project Vehicle SPV.
Senior Document Controller
Saudi Binladin Group (SBG-ABCD)
08.2015 - 07.2023
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
- Maintains an established data distribution system and schedule for the assigned project based on client, project, and supplier requirements.
- Ensure that all the relevant Project documentation is registered/maintained in the Electronic Document Management System (ACONEX).
- Distribute copies of documents to the appropriate personnel using ACONEX Mail
- Assist with the general project administration.
- Uploading all project-related drawings received from the consultant and distributed to all concerned people for review in ACONEX, inputs & approval.
- Maintain Hard and soft copies of all the deliverables/transmittal, Documents Alignment Sheets, Datasheets, Specifications, etc.
- Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.
- Maintaining day-to-day records of all the transmittals /covering letters being received from Clients, Consultants, and Vendors in the form of hard & soft copies.
- To organize copies of hard & soft-copy documents, incoming and outgoing.
- Responsible for maintaining & controlling the issue of project technical documents as per the Document Control Procedure.
- Preparing Inspection Requests, Material Inspection Request, Request for Testing and Submitting to the Consultant.
- Distributing the Documents upon receiving them from the Consultant to the Key person and the related teams On-Site/ Off-site through E-mail.
- Updating the LOGs for all the Incoming and Outgoing documents with accuracy and making sure that all documents have no errors in file names by following a proper pattern.
- Updating the Soft Copies of Documents in the Servers and making documents for other staff.
- Monitoring & controlling project snag list for Final Handing Over.
- Keeping track of corrective and preventive action and their approval and timely submitting closure for F. N’s, O.N & N.C.R issued.
- To train the new Document controllers required for various project sites prior to their site induction.
- Coordinate with site document controllers for regular and up-to-date dissemination of documents to various levels in the organization.
- To ensure that an up-to-date general filing system including a master file of all typesof materials as required is maintained.
- To ensure that all incoming documents/drawings & outgoing documents/drawings are maintained.
- Project: PIF Tower (Public Investment Fund) / King Abdullah Financial District (KAFD).
- Consultant: HOK & OMRANIA JV Project.
- Project Managers: Currie & Brown (C & B).
- Cost of Structure: 4.6 Billion SAR
HSE Co-Ordinator
Saudi Binladin Group (SBG-ABCD)
05.2010 - 07.2015
- Write reports from incidents and accidents or near-misses that occur during the project by communicating with witnesses for their statements & and their actions, within the required timeframe and submit them to the Client and consultant.
- Ensuring and Scheduling Safety Induction sessions for employees / Labors / Visitors, Emergency Evacuation Plan.
- Coordinate bi-annual emergency evacuation drills.
- Ensure that updated posters are posted on the message/bulletin board.
- Checking the staff from Subcontractors as mentioned in the Daily Report.
- Checking the location of work as per the daily report.
- Issue and Manage Hot-Work Permits & Work Permits.
- Providing necessary Safety arrangements as per the request from the Sub-Contractor to carry outtheir scope of work.
- Tracking, updating, and maintaining the registers for the equipment and machines required Licenses / Certificates and their Expiry and Renewal periodically.
- Participate in all Safety Committee meetings.
- Ensure that proper records of Safety Committee Meetings, Safety Training, Accident Investigations and Notice of Injury (C-1) Forms are maintained.
- Maintain and update the KPI register.
- Monitor the procurement needs, use, and training requirements for personal protective equipment (PPE).
- Check all invoices for correctness before review and approval.
- Project: PIF Tower (Public Investment Fund) / King Abdullah Financial District (KAFD).
Education
Intermediate -
Ratna Junior College
Secondary School Certificate -
Boy’s Town High School
Bachelor of Technology - undefined
University
01.2007
Skills
Developed and customized document control workflows and templates within Aconex & ThinkProject to align with project-specific review and approval hierarchies, ensuring compliance with stakeholder protocols
Effectively managed end-to-end document lifecycle including submission, review, approval, distribution, and archiving of technical documents, drawings, and correspondence using Aconex and ThinkProject platforms
Created and maintained digital Operation & Maintenance (O&M) manuals for post-construction handover, enabling structured asset information management and seamless transition to facility management teams
Ensured data integrity through meticulous control of versioning, transmittals, and audit trails, facilitating traceable project communication and efficient project progress tracking
Creating and managing users’ roles in ACONEX
Documentum software
Quality assurance procedures
Document archiving
Advanced computer skills
Electronic filing systems
Tracking document flow
Skilled in [software]
Timeline
Senior Document Controller
TAWZEA International Water Distribution (EPC)
08.2023 - Current
Senior Document Controller
Saudi Binladin Group (SBG-ABCD)
08.2015 - 07.2023
HSE Co-Ordinator
Saudi Binladin Group (SBG-ABCD)
05.2010 - 07.2015
Bachelor of Technology - undefined
University
Intermediate -
Ratna Junior College
Secondary School Certificate -
Boy’s Town High School