Mohammed Fayazuddin Azam

Procurement section head role & responsibilities

• Preparation and implementation of comprehensive Procurement Procedures and work instructions for Procurement team use.
• Preparation of procurement plans identifying all key equipment, materials and third party contract services required.
• Detailing purchasing/contracting strategy, proposed vendors and budget cost estimates.
• Evaluation of vendor bids and preparation of recommendations for award.
• Monitor suppliers and (sub) contractors to ensure performance compliance with the agreed terms
• Monitor project procurement and material tracking and reporting system in SAP.
• Overseeing of the delivery scope of work for the project materials procured.
• Verifying the confirmation and acceptance of the materials for invoice payment.
• Ensuring purchase change orders and variation orders are managed with appropriate approvals.
• Reviewing and processing of any claims against vendors for unsatisfactory equipment, materials or third party services.
• Studying the Projects requirements by reviewing full project drawings, BOQ & project specifications
• Arranging a material list and be sure that all materials meet the project requirement.
• Co-operating with all disciplines Engineers to Prepare all technical submittals as per the project drawings & specification.
• Arranging the material submittals as per project schedule.
• Managed multiple RFQs for projects while working closely with engineering to create correct MTO lead times and work within budget and projected launch date.
• Preparing all submittals with full requirements as per BOQ & Project's Specs.
• Following up with Suppliers to deliver the required materials on time with efficiently as per Client's requirement.
• Prepare & Update the Procurement log including the Long Lead Items & ensure the delivery as per project schedule.
• Maintaining the stock of material without any variance by conducting stock verification and documentation.
• Regularizing material receipts and ensuring the fluidity of stocks from warehouse to stores.
• Prepare reports on procurement and usage of material for the management.
• Implementing Standard Operating Procedures within the warehouse.
• Supervise buyers and expediters in Procurement activities for Power Projects to ensure timely award and delivery of equipment and to resolve open issues in an efficient manner.
• Obtained historical and market pricing in order to support development of commodity budgets.
• Developed acquisition strategies for various purchases based upon cost and complexity.
• Attended weekly meetings and conference calls to provide award and delivery status to the Project team including Project Management, Construction and Engineering.
• Preparation and issue of relevant procurement reports on a regular basis.
• Implement and Monitor continuous Improvement Systems and Processes
• Ensure team operates within specified budgets both man hours and capital costs.
• Conduct internal procurement group audits to ensure conformance to procedures.
• Review and approve purchase orders and contracts.
• Establish relationships with the supplier market.
• Quality Assurance – Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the BU, etc
• Safety – Responsible for personal safety safe working practices for the BU, etc. Understand and follow OH&S procedures.

Lead material expeditor role & responsibilities

• Review the Purchase Orders and Sub-contracts issued by Purchase Department and resolve the technical issues, commercial and PO terms and conditions. Preparing Procurement Expediting plan based on the project Master schedule.
• Organizing Kick off Meeting, preparing Expediting plan, assigning Packages to Field Expeditors, Expediting Long lead items, material coordination, Constant follow up for Design documents / drawings for client approval.
• Manufacturing clearance to vendors after design drawings approval. Follow up with supplier for timely submission of production schedule and progress reports. Close monitoring with Third Party Inspector / Client for inspection of materials.
• Weekly visit to vendors for monitoring the progress of manufacturing. Attending weekly / monthly project meetings with clients.
• Plan and follow up delivery with vendor to ensure material and equipment are arrived timely with minimize discrepancy and damages and in accordance our standard quality ordered.
• Assess into details monitoring and ensuring vendors comply with P.O. delivery terms and conditions to avoid any delay in delivery.
• Act as focal point of coordination with material sourcing staffs, end-users to clear pending materials receipt from vendors.
• Initiate progress meeting with vendors as and when required to update or discuss on the delivery progress.
• Prepare expediting reports on regular basis to update P.O. delivery status and support company needs.
• Coordinate vendors to provide us for track performance of P.O. from manufacturing to delivery of materials and equipments.
• Coordinate logistics with appointed contracting companies to ensure delivery as per agreed schedule.
• Maintain good relationships with vendor & subcontractors to get solid support on deliverable (both long-lead as well as short-lead items).
• Work in line with purchasing procedure according to the pre-qualification of suppliers.
• Coordinate with warehouse regarding the delivery of material and stock items.
• Coordinates invoices problems with vendor and accounting; resolves delivery requirements with vendor and supervision.
• Performs additional assignments per supervisor’s direction.

Procurement specialist role & responsibilities
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports
• Key Performance Indicator (KPI) tracking and reporting
• Preparation of RFPs/RFQ documents
• Reviewing of PR as per client requirement.
• Preparing the bidder list from approved regulated vendor list (RVL).
• Reviewing of system generated request for quotation (RFQ) documents by SAP.
• Following up with vendor for submission of quotation to Supply Relation Department on or before bid closing dates.
• Reviewing the quotation technically and commercially as per requirement.
• Coordinate with Standardization or end user/clients and vendor to resolve or comply the technical deviation/quarries as per requirement.
• Negotiating with the technically accepted vendor for pricing as per old history, budget, and market condition/resources and GTC (general terms & conditions) with vendors to obtain the target cost, manufacturing lead time.
• Prepare the purchase order to selected vendor considering total PO value/individual items value and delivery lead-time.
• Following-up with vendor to provide PO acknowledgement, technical document, and inspection plan.
• Prepare advance payment documents as per agreed PO get it approved from the management and co-ordinate with finance and accounts for payment.
• Coordinate with QA/QC department to arrange TPI for material inspection as per inspection level.
• Coordinate with vendors, standardization, warehouse, and end user for any OSDR (Overage, shortage, damage and rejection) resolve the rejection issues and informed relative department for final good receipt.
• Support vendors for any deviation or issues with invoice and resolve with finance & accounts.

Expeditor role & responsibilities
• Reporting to Regional Procurement Manager.
• Handling team of 2 Field Expeditors.
• Review the Purchase Orders and Sub-contracts issued by Purchase Department and resolve the technical issues, commercial and PO terms and conditions. Preparing Procurement Expediting plan based on the project Master schedule.
• Organizing Kick off Meeting, preparing Expediting plan, assigning Packages to Field Expeditors, Expediting Long lead items, material coordination, Constant follow up for Design documents / drawings for client approval.
• Manufacturing clearance to vendors after design drawings approval. Follow up with supplier for timely submission of production schedule and progress reports. Close monitoring with Third Party Inspector / Client for inspection of materials.
• Weekly visit to vendors for monitoring the progress of manufacturing. Attending weekly / monthly project meetings with clients.
• Reviewing the Expediting report and resolving the outstanding issues of Field Expeditors.
• Co-ordination with manufacturer to attend their technical team during Installation, Commissioning & Testing.
• Follow up with finance for release of advance payments / opening of Letter of Credits (LC) on time. Collecting the shipping documents from supplier for applying Custom clearance within time to avoid the demurrage charges. Preparing / reviewing weekly and monthly Purchase Order / Subcontracts status report (Ordered, received and EDD of remaining materials).
• Attending weekly and monthly procurement meetings and updating of material / equipment delivery dates.
• Co-ordination with Quality Control (QC) department and Warehouse for timely inspection of received Materials and equipment as per the physical condition and certification requirements.
• Follow up with suppliers for replacement of damaged / shortage materials identified by the warehouse / site.
• Closing of all NCRs / Damage reports / QC receipt inspection remarks on time. Report to the site management on potential claims against Suppliers / Subcontractors to be raised by the Site.
• Report to Procurement team to revise the PO / Subcontract on extra claims raised by suppliers / Subcontractors.
• Arranging material test certificates, OEM manuals and MSDS certificates from suppliers.
• Closing of Purchase Orders / Subcontracts after final inspection by Yard / Client / Third-party.

Logistic in-charge role & responsibilities
• Analyzing and optimizing logistical procedures.
• Reviewing, preparing, and routing purchase orders.
• Monitoring shipments, costs and timelines.
• Addressing and resolving shipment and inventory issues.
• Liaising and negotiating with freight forwarders.
• Apply Saber (certificate of conformity) in Saudi customs website.
• Arrange the payment of duty and freight charges.
• Arrange broker authorization through FASAH/Govt. website.
• Depending on volume of the shipment prepare the DHL waybill and track the shipment, arrange the DHL bayan payment and delivery of the material.

Role and responsibilities
• Preparation of Procurement plan which defines the procurement strategies / procedures as per the project requirements.
• procurement phase in accordance with the quality plan and in conformance with applicable standards.
• Working on EPM for documents submission.
• Identify detailed project materials requirements.
• Establish priority listing of materials (LONG LEAD ITEMS).
• Working with the SA material specialist for the required 9COM’s and the detailed suppliers list.
• Identifying and selecting vendors for received MRQ to purchase commodities / supplies to ensure the criteria such as specification, price, quality, quantity, and delivery date are met.
• Floating RFQs to different Aramco Approved vendors & receiving Quotation of material from vendor in time.
• Evaluating the material discipline wise (Electrical, Mechanical, Civil, Instrumentation & Telecom etc.)
• Submitting un-priced offers to concerned technical engineering Dept. to get technical acceptance.
• Conducting technical meetings with vendors upon engineering request to clarify the technical points.
• Following all technical clarification issued by engineering till receiving technical acceptance on the offers.
• Requesting commercial offers and negotiating commercial clarifications to supplier for preparing Commercial Bid Tabulation (CBT) sheet for planning and cost approval.
• Manage BOM cost estimation, analyze supplier quotes to meet project budget cost.
• Negotiate all purchasing terms and conditions (quality/delivery/cost/service).
• Preparing Purchase Orders to best quote within overall budget and ensure details on time of delivery, material specification.
• Preparing Award Recommendation (AR) and NOC for Client Approval on awarding bidder.
• Sending PO to Awarded supplier and following until receiving acknowledgement.
• Responsible for maintaining the day-to-day activities of purchasing registers as well as daily and weekly reports.
• Manage supplier performance in terms of in due time & quality of deliverables, and monitor improvement.
• Ensure On time purchasing project deliverables.
• Tracking deliveries as per purchase order terms to ensure material delivery to respective project sites.
• Facilitate the Invoice and payment process of the Agreements/PO's.
• Coordinating with material controller / expediting / Quality team to get the required documents (RFS, MRR, DN) to process the payment on required mile stone.
• Coordinate shipping logistics and deliveries using cost-effective carriers and hauling services.
• Coordinate with logistics arrange the documents related with import & export the goods & equipment.
• Write daily and weekly procurement reports and attending weekly meetings internally.
• Sharing Un Priced POs to QC, Expediting & Material Receiving department.
• Preparing Material Technical Submittal (MTA) for client Approval.
• Preparing Material Sample Submittal (MSA) for client Approval.
• Preparing OOK letter submittal upon client request.
• Preparing MPSR report.
• Updating daily procurement report.
• Following urgent issues daily basis until closure.

Role and responsibilities
• Prepare complete list of inspectable and non-inspectable materials for the project with correct 9COM, approved vendor/manufacture, level of inspection based on SAIR 1972 prior to preparation of Material Requisition.
• Evaluating vendors/Manufacturers status and their approval as per Saudi Aramco Approved RVL.
• Reviewing technical specifications, inspection requirement and other legal documents as per Saudi Aramco inspection and Standard requirement.
• Identifies and resolves any discrepancies in the DOA log with the Warehouse DOA coordinator.
• Communicate any discrepancies or shortage/overage to the superior.
• Assist material handlers with material movement as required.
• Facilitate/communicate with shop to continually monitor for immediate part.
• Coordinate with internal and external terms and departments to define requirements for meeting job schedules.
• Organized and distributed document control for all project materials procured.
• Ensure quality control in accordance with company and project defined standards for materials.
• Analyze, update, generate, maintain, and post expediting progress, system dates, and status reports for assigned orders/suppliers.
• Work with suppliers and key internal stake holders to resolve schedule discrepancies and implementation of recovery plans.
• Handle any delivery inconsistencies or delays with constant follow up and proactively work with suppliers to develop corrective actions concerning reoccurring quality and on time delivery issues.
• Field Expediting visit at vendor premise to ensure the progress, identifying the area of concerns/ delays, advice those on remedies in discuss with concern.
• Co-ordinate with Inspection Dept. for IAP preparation, PIM & Inspection arrangements [FAT & IRC].
• Initiate & further follow up for Documents [NMR] submission from suppliers, Follow up with Engineering / Client for approval.
• Co-ordinate with Vendors / Engineering team for Pre-award activities (Kickoff meeting, teleconferences).
• Effectively handled the LD & Back charges issue & saved a considerable amount to Project.
• Participating the client PMT meeting-discuss & update the overall status of project procurement.
• Participate the project planning meeting – update the current delivery status / modify the plan.
• Including guarantees bonds, LC, LD etc. are classified.
• Generating & Circulating the NMR–documents flow log, 3 months look ahead delivery schedule, assist to Project Control team by updating the procurement status & Cash flow preparation.
• Update the Cash-Out Flow Status- with respect to the PO terms & delivery status.
• Handle post order activities such as coordinate vendor document approval, delivery/mobilization, shipment/transport till the completion of activity/job.
• Coordinate with vendors for delivery & mobilization.
• Organize gate pass for timely mobilization of vendor personnel and material.
• Coordinate with finance for timely vendor payments.
• Confer with staff, users, and vendors to discuss defective or unacceptable material or services and determine corrective action.
• Contact suppliers to resolve price, quality, delivery, or invoice issues.
• Ensure interdepartmental communication for improved coordination of productive operations.

Role and responsibilities

• Regular follow up with subcontract Design office for vendor offer & documents review.
• Purchase Order/Contracts Execution of Engineered & Bulk items from requisition stage to delivery & documentation completion with overseas vendors.
• Effective material resource planning and procurement, always ensuring desired optimum level.
• Upon receipt of Material requisition, technical specification/drawings, QA/QC requirements, Prepare Commercial and special conditions of purchase and issue the RFQ to selected Vendors/Suppliers.
• Receive all suppliers' quotations and perform an initial commercial review for short listing of suppliers.
• Prepare Bid Tabulations in accordance with relevant Procedures.
• Field Expediting visit at vendor premise to ensure the progress, identifying the area of concerns/ delays, advice those on remedies in discuss with concern.
• Negotiate with Suppliers to confirm that all requirements will be met and that all commercial aspects
• Including guarantees bonds, LC, LD etc. are classified.
• Proactively developed the new Suppliers by vendor Evaluation & project Specifications.
• Effectively handled the LD & Back charges issue & saved a considerable amount to Project.
• Auditing the Purchase orders against Materials receipt, Verify & certify the Invoices for progress payment Claim from Vendors.
• Develop & modify an expediting Plan for equipment based on criticality & project schedule.
• Update the relevant material tracking system with changes along with brief summary.
• Monitoring & control the Flow of documents by guiding the Documentation Team [4 members].
• Ensure the final close out of all Purchase orders in payment wise & Documentation wise.
• Update the Cash-Out Flow Status- with respect to the PO terms & delivery status.
• Logistics Co-ordination with vendor/Clearing agents as per Inco Terms for delivery.
• Final Documentation & Close out of POs – with confirmation of Completion of delivery, documents.

Role and responsibilities

• Meeting system retention goals and directives through proactive responses to customers and providing solutions with simple and complex queries through emails related to their Normal Account, Al-Ruwaad Account, Al-Imtiaz and Premier Account.
• Solutions to the inquiries including but not limited to Loans, Credit Cards, Void transactions, Dormant Account and explaining the features and benefits of all services.
• Identifying problems experienced by customers and utilizing problem-solving skills to correct and satisfy customers and building customer's confidence by providing complete solutions like educating and updating with latest banking practices in line with the guidelines issued by the central bank.
• Knowledgeable in all competitive offers. Able to offer the customers valid reason for not transferring services to competitors.
• Going extra mile to provide the better than the best service to the customer in-order to gain the rapport of the customer to build the reputation of the bank and as well as mine.
• Received several appreciation letters from customers for the solutions.
• Report any suspicious case to his supervisor that may lead to fraud or to encourage it to happen.
• Generate instruments and advise correspondents.
• Deal with queries and correspondences from correspondents and other third parties, liaising with TSR where necessary).
• Review documents and identify discrepancies with follow-up with customers for approval/rejection. Handling related communications with the correspondent.
• Monitor and follow-up on transaction status.
• Responsibility for the day-to-day servicing requirements of a portfolio of clients.
• To follow-up with customers all inquiries from concern departments.
• Work closely with CSR in servicing customer portfolio.
• Resolve customer's complaints and problems.