Mohammed Kareem ullah Shareef

• I streamlined document management processes, improving retrieval times by 30%, ensured compliance, and supported timely project delivery by maintaining accurate, organized documentation.
• Responsible for maintaining the document control system for multiple large-scale construction projects.
• Managed the documentation lifecycle, including document creation, revision, and final approval.
• Ensured smooth document flow between departments and external parties, maintaining a high level of organization and accuracy.
• Created and maintained document registers to monitor project progress and ensure compliance with client requirements.
• Produced reports and updated schedules using MS Excel to track project milestones and documentation statuses.
• Ensured all technical documents, such as blueprints and specifications, were accurately archived and easy to access.
• Supported the project team in reviewing and approving submittals, RFIs (Requests for Information), and other project-related documentation.

• Implement and maintain document control processes and procedures
• Develop and maintain the Document Management System
• Manage all flows of documents either in electronic form or on paper support
• Ensure Document Management including E-Data, accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Process incoming & outgoing documentation (registration in the DMS, internal distribution, archiving)
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
• Ensure control and coordination of projects documentation and data
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored
• Assistance in the preparation, collation and issue of reports and registers as may be required
• Communicate and liaise with Team, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval in accordance with agreed schedule
• Produce internal and external (Clients and Suppliers) over-due reports
• Ensuring the use of standardized forms and templates
• Set-up Data folders and facilitate Document communication process
• Establish and maintain the Master Document Register in cooperation with the team
• Other relevant duties/tasks as directed by HOD
• 100% Compliance to DMS

Vendor Invoices & Payment Processing

• Process all advance payments, monthly payments, one-time payments, retention money payments accurately within stipulated time, without penalty (in case of Gov invoices), as per PO Terms & Conditions for GHIAL, CISF & Township, Foreign Invoices to ensure uninterrupted operations.
• Support in resolution of conflict during invoice processing in SAP, follow-up with respective party to submit any missing details/documents etc. Follow-up to process such cases individually.
• No. of days per invoice payment cycle
• Zero Penalty
• Zero error