Mona Bakhsh
Business Administrator
Khobar,04
Summary
Detailed oriented and result-driven business administrator with over (10) years of expedience overseeing administrative operations, managing department budget, and implementing organizational policies to support to corporate level officers, middle and senior management. Seeking to leverage multidisciplinary leadership and organizational skills to support growth and success of the organization.
Overview
18
18
years of professional experience
2
2
Languages
Work History
Senior Business Administrator
Johns Hopkins Aramco Healthcare
12.2016 - Current
- Financial and budget controller for the Department
- Human Resource Representative: managed all HR requirements such as interview and hiring process, timekeeping, clinicians continuance medical education and training, Residency program and others
- Leader of all Accreditation Activities with Saudi Commission for Health Specialties for all physicians
- Committee Secretary of JHAH Disaster committee and Emergency Preparedness Oversight Committee
- Member of the Physician Training & Recruitment Committee
- Data analyst: handling the dashboard of the department
- Saudi Commission Liaison Management
- Visiting Consultants Office Management
Administrative Office Coordinator, Vice Chairman
Al-Othman Holding
01.2015 - 11.2016
- Travel management: coordinates calendar, travel, meeting and schedule arrangements for the Chairman, staff, business partners, and customers
- Leading all administrative and functional activities of the office such as: business calls; maintaining personal and business files; corporate record keeping for multiple entities
- Handle all Minutes of Meetings ,filing, storage & retrieval of business and personal activities
- Handle financial and accounting matters for the chairman
- Coordinates operations of Chairman's office such as: internal communications and office maintenance to improve costs and effectiveness.
Office Manager, Deputy CEO
RHM & Sons
03.2014 - 01.2015
- Design, establish and implement office policies and procedures (specially for procurement unit)
- Supervise CEO office staff; lead and monitor clerical and secretarial functions
- Supply Chain and Vendor Management; review and approval requests, liaise with other agencies, organizations and groups
- Handle filing systems management: Updates, confidentiality and security of all files and records
- Perform other related duties as required
Office Manager
RHM & Sons
05.2011 - 03.2014
- Design and implement all material plans and ensure compliance to all purchasing policies and manage all communication for all engineering activities and assist to buy all supplies and equipment and maintain quality for same
- Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing process
- Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments
- Evaluate and maintain all reports for inventory re order and coordinate with internal departments for same and maintain an efficient purchase order system and manager all communication with internal
- Design and implement various purchasing strategies and procurement policies and participate in all supplier reduction programs in coordination with global supply chain team and determine appropriate programs for all purchase requirements and assist to reduce supply chaincost
- Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and suppliers and analyze all new issue sin materials and recommend strategies to improve quality and manage inventory levels for all products
- Supervise all audit activities and evaluate all purchase orders and payment perform and assist to eliminateany discrepancy insame and prepare all contract terms and conditions
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems;reviewing and approving supply requisitions; assigning and monitoring clerical functions
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Business Associate - SAP
Saudi Aramco (Majestic Rent A Car)
03.2009 - 05.2011
- Invoice Management: leading the company's invoicing system for all clients including Saudi Aramco, British airway, KLM, and KAUST
- Keep a daily, monthly and annul accounting reports for all clients
- Improve invoicing process to ensure on time payment
- SAP System coordinator for all Saudi Aramco requirements
Marketing and Sales Representative
The National Medical Products Company
05.2006 - 02.2009
- Responsible of six different hospitals and all the departments within those hospitals
- Weekly follow up site visits
- Management of all hospital orders, complains, delays, shortages of stock and any other notes they come with
- Introduce and train all new products to the purchasing department including products usage instructions and benefits
- customer satisfaction report: end users of the products satisfaction, raise any modification to the contents of the packs or of the products itself to purchasing department
- Weekly Sales reports of the R.F.Q and the P.O
- Sales Training coordinator: arrange for presentations, seminars and any workshops that our company sponsor
Education
Bachelor of Business Administration -
University of Wales
Skills
Service Quality Standards
undefinedReferences
Upon request
Timeline
Senior Business Administrator
Johns Hopkins Aramco Healthcare
12.2016 - Current
Administrative Office Coordinator, Vice Chairman
Al-Othman Holding
01.2015 - 11.2016
Office Manager, Deputy CEO
RHM & Sons
03.2014 - 01.2015
Office Manager
RHM & Sons
05.2011 - 03.2014
Business Associate - SAP
Saudi Aramco (Majestic Rent A Car)
03.2009 - 05.2011
Marketing and Sales Representative
The National Medical Products Company
05.2006 - 02.2009
Bachelor of Business Administration -
University of Wales
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