Muhammad Fareed

Core Responsibilities
• Recruitment Coordination: Schedule interviews; liaise with recruitment teams and external agencies; track candidate progress.
• Onboarding and Offboarding: Prepare offer letters and contracts; manage induction checklists; coordinate medicals and predeparture briefings.
• Visa and Work Permit Support: Prepare and submit visa documentation; follow up with government portals and service providers.
• Manpower Deployment Scheduling: Maintain deployment rosters; coordinate travel and accommodation logistics for assigned workers.
• Client Liaison: Serve as primary administrative contact for client requests; prepare and deliver required manpower reports.
• Documentation and Records Management: Maintain accurate personnel files and digital records; ensure timely renewals and certifications.
• Payroll and Attendance Support: Collect and verify timesheets; assist payroll team with data entry and reconciliation.
• Compliance and Quality Control: Ensure adherence to labor regulations and company policies; support audits and inspections.
• General Office Administration: Manage correspondence, meeting schedules, procurement of office supplies, and vendor coordination.
Skills and Competencies
• Technical Proficiency: Advanced Excel, including pivot tables and VLOOKUP; Microsoft Office and cloud document management.
• Communication: Clear written and verbal communication with clients, candidates, and internal teams.
• Organizational Strength: Multitasking under tight deadlines; prioritization and calendar management.
• Attention to Detail: Accurate document preparation and data validation.
• Confidentiality and Professionalism: Handling sensitive employee information with discretion.
• Language Skills: Fluent English; Arabic language skills are an asset.
Key Achievements
• Process Improvement: Streamlined onboarding documentation to reduce processing time and minimize errors.
• Operational Support: Consistently maintained up-to-date deployment rosters and compliance records for multiple client accounts.
• Stakeholder Satisfaction: Strengthened client relationships through timely reporting and proactive issue resolution.
• Data Accuracy: Implemented standardized filing and tracking methods that improved record retrieval and audit readiness.

• Liaised with contractors and clients to manage essential document distribution.
• Ensured timely project completion by maintaining organised and updated documentation.
• Conducted audits to verify compliance with company standards.
• Resolved document-related issues promptly, enhancing team productivity.
• Verified all incoming and outgoing documents to improve data accuracy.
• Organised regular departmental meetings to address challenges collaboratively.
• Facilitated workflows by providing required documentation to departments punctually.
• Established control measures that significantly reduced errors in documentation processes.
• Developed detailed reports using advanced Excel skills to support senior management's decision-making process.

• Coordinated travel arrangements for staff, ensuring hassle-free business trips.
• Streamlined processes through proactive problem-solving and efficient workflow management.
• Provided administrative support to management, enhancing overall operational efficiency.
• Maintained confidentiality of sensitive documents, guaranteeing data security at all times.
• Ensured prompt resolution of employee issues with attention to detail and empathetic listening.
• Adapted to changes in procedures while consistently delivering high-quality output.
• Delivered excellent customer service which boosted client satisfaction levels.
• Assisted in arranging meetings to facilitate effective communication channels.