Muhammad Fareed
Dammam,Saudi Arabia
Work Preference
Summary
Organized and detail-oriented Admin Assistant with extensive experience in office coordination and manpower management. Key coordinator for HR department, managing recruitment and onboarding processes. Expertise in payroll processing, timesheet finalization, and manpower scheduling, ensuring operational continuity. Bilingual in English, Urdu, and Chinese, with advanced Excel skills including SUMIFS, XLOOKUP, and Conditional Formatting, recognized for precise reporting and contributions to Lean process initiatives.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Admin Assistant
Wael Ali Ahmed Eesa Mori Contracting Establishment
Dammam, Saudi Arabia
06.2025 - Current
- Core Responsibilities
• Recruitment Coordination: Schedule interviews; liaise with recruitment teams and external agencies; track candidate progress.
• Onboarding and Offboarding: Prepare offer letters and contracts; manage induction checklists; coordinate medicals and predeparture briefings.
• Visa and Work Permit Support: Prepare and submit visa documentation; follow up with government portals and service providers.
• Manpower Deployment Scheduling: Maintain deployment rosters; coordinate travel and accommodation logistics for assigned workers.
• Client Liaison: Serve as primary administrative contact for client requests; prepare and deliver required manpower reports.
• Documentation and Records Management: Maintain accurate personnel files and digital records; ensure timely renewals and certifications.
• Payroll and Attendance Support: Collect and verify timesheets; assist payroll team with data entry and reconciliation.
• Compliance and Quality Control: Ensure adherence to labor regulations and company policies; support audits and inspections.
• General Office Administration: Manage correspondence, meeting schedules, procurement of office supplies, and vendor coordination. - Skills and Competencies
• Technical Proficiency: Advanced Excel, including pivot tables and VLOOKUP; Microsoft Office and cloud document management.
• Communication: Clear written and verbal communication with clients, candidates, and internal teams.
• Organizational Strength: Multitasking under tight deadlines; prioritization and calendar management.
• Attention to Detail: Accurate document preparation and data validation.
• Confidentiality and Professionalism: Handling sensitive employee information with discretion.
• Language Skills: Fluent English; Arabic language skills are an asset. - Key Achievements
• Process Improvement: Streamlined onboarding documentation to reduce processing time and minimize errors.
• Operational Support: Consistently maintained up-to-date deployment rosters and compliance records for multiple client accounts.
• Stakeholder Satisfaction: Strengthened client relationships through timely reporting and proactive issue resolution.
• Data Accuracy: Implemented standardized filing and tracking methods that improved record retrieval and audit readiness.
Document controller
Al Riyadh Metro
Riyadh, Saudi Arabia
11.2024 - 05.2025
- Liaised with contractors and clients to manage essential document distribution.
- Ensured timely project completion by maintaining organised and updated documentation.
- Conducted audits to verify compliance with company standards.
- Resolved document-related issues promptly, enhancing team productivity.
- Verified all incoming and outgoing documents to improve data accuracy.
- Organised regular departmental meetings to address challenges collaboratively.
- Facilitated workflows by providing required documentation to departments punctually.
- Established control measures that significantly reduced errors in documentation processes.
- Developed detailed reports using advanced Excel skills to support senior management's decision-making process.
Administrative officer
China Machinery Engineering Corporation
Jhang Punjab, Pakistan
09.2021 - 02.2023
- Coordinated travel arrangements for staff, ensuring hassle-free business trips.
- Streamlined processes through proactive problem-solving and efficient workflow management.
- Provided administrative support to management, enhancing overall operational efficiency.
- Maintained confidentiality of sensitive documents, guaranteeing data security at all times.
- Ensured prompt resolution of employee issues with attention to detail and empathetic listening.
- Adapted to changes in procedures while consistently delivering high-quality output.
- Delivered excellent customer service which boosted client satisfaction levels.
- Assisted in arranging meetings to facilitate effective communication channels.
Education
Diploma - Accounting
Government College of Commerce-2
Skills
- Spreadsheet creation
- Recruitment support capability
- Invoicing and billing experience
- Database management
- Data organisation
- Technical report preparation
- Records management
- Payroll processing
- Document preparation
- Interdepartmental coordination
- Spreadsheet creation and analysis
- Basic accounting understanding
- Project Management
Languages
Arabic
Elementary
English
Upper intermediate
Urdu
Fluent
Affiliations
- Professional & Skill-Based Interests
- Personal Growth & Exploration
- Intellectual & Cultural Hobbies
Accomplishments
• Trusted Site Admin: Recognized by management for taking ownership of multi-site manpower coordination and client communication.
• Excel Champion: Informally awarded by the team for mastering advanced Excel formulas and teaching them in Urdu and English.
• Process Improvement Contributor: Acknowledged for applying Lean principles to streamline timesheet finalization and payroll workflows.
• Team Builder: Praised for designing bilingual training notes and guiding new hires during onboarding and interviews.
Certification
• Advanced Excel for Operations:
Self-Taught & Peer-Recognized: Mastered formulas like SUMIFS, IFS, XLOOKUP, LET, LAMBDA, and Conditional Formatting. Known for teaching these in Urdu and English.
• Workforce Coordination & Payroll Compliance
Company-Endorsed Role Expansion: Gained hands-on experience in timesheet finalization, payroll accuracy, and manpower data management across multiple sites.
• Authorized Site Admin Access:
Granted full access to manpower sheets, client communication channels, and operational reporting tools.
• Interview & Onboarding Authority:
Trusted to conduct interviews, finalize hiring decisions, and manage onboarding documentation.
Iqama Number:
2590925851
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Excel
Msword
Power BI
ERP
Interests
Volunteer coordination
Excel modelling / data analysis
Public speaking / Toastmaster
Reading industry publications
Driving
Languages
Quote
Fall seven times; stand up eight.
Japanese proverb
Timeline
Admin Assistant
Wael Ali Ahmed Eesa Mori Contracting Establishment
06.2025 - Current
Document controller
Al Riyadh Metro
11.2024 - 05.2025
Administrative officer
China Machinery Engineering Corporation
09.2021 - 02.2023
Diploma - Accounting
Government College of Commerce-2