Muhammad Fiaz
Lahore,Shad Bagh Lahore
Summary
Motivated and detail-orientated individual with desire to gain work experience and learn from administrative team. Applies methodical, problem-solving approach to challenging tasks. Learns quickly and offers strong digital skills. Organised student seeking flexible administrative position. Applies education and personal talents to learn new tasks in detail and follow complex instructions accurately. Ready to take on new challenges and support team. Creative and innovative professional with strong administrative background. Proactive and resourceful team player, committed to improving efficiency and productivity of administrative team. Experienced in training and mentoring administrative staff in variety of common tasks and projects. Resourceful administrative professional with strong experience in office management, customer service and database management. Demonstrates comprehensive knowledge of GDPR and relevant regulations to maintain accurate and compliant records. Creative problem-solver keeps office running smoothly. Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions. Reliable business professional with experience in project management, process improvement and financial analysis. Proven track record of successfully streamlining business operations and reducing costs. Adept at analyzing data to identify trends and developing strategies to improve efficiency. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
Work history
Administrator
FAST CONSORTIUM LLC, RIYADH METRO
Riyadh, Saudi Arabia
10.2019 - Current
- Preparation of time sheets for site labors for submission to Line Admin
- Preparation of Petty Cash vouchers for Line Administration Department
- Checking, Recording in Excel and filing of Site Delivery Notes (Steel, Concrete &
- Other Site Materials)
- Preparation of Procurement Requisition for site required materials
- Coordination with General Services for Site Facilities such as Repair & Maintenance of plumbing & Electrical & A Cs, Delivery of Pantry
- Duration:, Administration
- RESPONSIBILITIES
- Managing and Processing of Invoices for Accounts Payable (Vendors/Suppliers/Subcontractors) by using Oracle Primavera Unifier
- Working with HR department to Manage and prepare time sheets for site Labors and
- Staff
- Preparation and Processing of Leave Application of Staff and Labors
- Coordination with H R for Issuing ERE, Salary Advances, Air Tickets etc for site labor and staff
- Coordination with H R for Employee contracts, Reimbursements, Insurance, Salary cards (Bank,) JMF, Employee Promotions, for Labor and Staff
- Believing in professionalism and acquiring skills by every passing day”
- Coordination with HR for Finalizing Labor & Staff Final Settlement & Clearance
- Coordination with General Services for Employee Facilities such as Camp Man-days,
- Transportation, Food Delivery
- Coordination with General Services for Site Facilities such as Repair & Maintenance of plumbing & Electrical & A Cs, Delivery of Pantry
- Coordination with General Services for Managing Rental Vehicles of Staff ( maintenance requisitions, final clearance etc.)
- Arrangement of Stationary Items & water Farcicality for sites from Supplier and processing of their invoices in PCC
- Preparation and Processing of I T requests for Site Labors and Staff
- Preparation and processing of Security Documents such as Employee IDs and Car
- Passes.
- Organised physical files and digitised records to support ease of access and GDPR compliance.
- Effectively managed incoming and outgoing mail to maximise office efficiency.
- Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
- Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
- Organised team building activities to foster professional relationships with staff.
- Oversaw database to maintain updated records and accuracy.
- Oversaw space planning and vendor contracts to maintain facilities management.
- Produced and submitted expenses reports to management.
- Implemented guidelines and procedures for staff to comply with.
- Prepared invoices, monitored accounts receivables and tracked budget to support bookkeeping tasks.
- Coached and trained administrative staff to fulfill tasks and projects.
- Facilitated meetings to discuss latest developments and promote target goals.
- Collaborated with different departments to maintain positive rapport and smooth workflow.
- Negotiated with suppliers to develop fair and professional contracts.
- Audited and processed travel expense claims for executives.
- Coordinated maintenance and repairs of office facilities and equipment.
Administration Assistant
FAST CONSORTIUM LLC, CJV RIYADH METRO
Riyadh, Saudi Arabia
09.2015 - 09.2019
- Sorted and distributed business correspondence to correct department or staff member.
- Reviewed expense reports and invoices to assist with monthly accounting processing.
- Managed customer orders and invoices to reduce financial discrepancies.
- Received and screened high-volume internal and external communications, calls and email.
- Maintained detailed administration and office procedures to improve accuracy and efficiency.
- Handled scheduling of meetings and calendar management for senior staff.
- Acted as main contact for internal and external clients.
- Monitored and updated budget and account records.
- Ordered office supplies and researched new deals and suppliers.
- Created email notifications, invitations and agendas for meetings, events and appointments.
- Kept and maintained accurate filing system for preservation of office information.
- Called maintenance team to perform repairs and inspections on office equipment.
- Assisted managers in compiling and organising materials for meetings.
- Provided printing, photocopying scanning support to colleagues.
- Typed and proofread documents produced by other staff members.
- Prepared, reviewed and submitted team expense reports.
- Drafted professional meeting agendas, took minutes and followed up on action items.
Time Keeper
Ali Construction Company
Lahore, pakistan
07.2014 - 08.2015
- Review time sheets, Work charts, Wage computation, and other information to deduct reconcile Payroll discrepancies
- Verify attendance, Hours worked, Pay adjustments and post information into designated record
- Record employee information like Exemptions, transfers, and resignations to maintain update payroll records
- Believing in professionalism and acquiring skills by every passing day”
- Administered routine procedures for incidents and accidents to participants.
- Initiated appropriate action and applied sanctions on participants breaking rules.
- Utilised up-to-date rules and regulations knowledge to judge competitions.
- Built and maintained rapport with managers, participants and assistant officiators by communicating clearly.
Education
Computer Course - basics
Graphics Work Institute
lahore/ pakistan2013
Intermediate -
Punjab Board
lahore, pakistan2013
Matric -
Punjab Board
lahore pakistan2009
Skills
- COMPUTER SKILLS
- Microsoft Office,
- Microsoft Excel,
- Microsoft PowerPoint,
- Internet Surfing,
- Installation of Software's
- Professional Summary
- Dedicated administrative assistant with years of experience managing large and small
- Offices I have worked with numerous sites, including payroll and human resources,
- Which allows me to facilitate an efficient workflow and improve communications between
- Multiple departments Expert-level proficiency with
- Microsoft Office
- Operations management
- Reporting and documentation
- File and data retrieval systems
- Workflow planning
- Complaint resolution
- Public Relations
- Promotions
- Accounts Payable and Receivable (AP/AR)
- Motivational leadership style
- Credit and collections
- Payroll and budgeting
- Data entry
- Account reconciliation
- Data management
- Accounts Payable/Accounts Receivable
- Human resources best practices
- Report writing
- Scheduling and calendar management
- Business administration
- Database administration
- Microsoft Office expertise
- Project scheduling
- Employee management
- Policy and procedure modification
- Documentation control
- Accounts reconciliation
Languages
English
Fluent
Arabic
Intermediate
Urdu
Fluent
Hindi
Fluent
Punjabi
Fluent
Timeline
Administrator
FAST CONSORTIUM LLC, RIYADH METRO
10.2019 - Current
Administration Assistant
FAST CONSORTIUM LLC, CJV RIYADH METRO
09.2015 - 09.2019
Time Keeper
Ali Construction Company
07.2014 - 08.2015
Computer Course - basics
Graphics Work Institute
Intermediate -
Punjab Board
Matric -
Punjab Board
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