MUHAMMAD ZUBAIR TALIB
Abha,KSA
Summary
Highly skilled professional with expertise in digital filing systems, executive support, and multilingual proficiency. Demonstrates exceptional organizational skills, critical thinking, and crisis management competency. Adept at meeting deadlines and ensuring transcription accuracy while efficiently coordinating events and travel arrangements. Proficient in Microsoft Office Suite, presentation design and delivery, and business correspondence writing. Committed to building strong client relationships and enhancing internal communications through effective negotiation prowess.
Overview
6
6
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work history
Executive secretary
Alkobraish Investment and Construction Co.
Abha, Saudi Arabia
01.2023 - 09.2025
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements, to avoid scheduling conflicts.
- Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
- Prepare and organize yearly events from all over the World according to our Business.
- Facilitated communication between executives and employees for transparent business operations.
- Handle confidential and sensitive information with professionalism and discretion.
- Prepared detailed reports and presentations for meetings to facilitate informed decision-making.
- Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
- Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Support the CEO in preparing for board meetings, conferences, and official engagements.
- Maintain an organized filing system for important documents and records.
- Liaised with department heads, resulting in better inter-departmental coordination.
- Enhanced productivity by organizing and prioritizing tasks efficiently.
- Assist in tracking deadlines, key projects, and deliverables to ensure the CEO’s priorities are met.
- Ensured timely completion of projects by coordinating with various teams effectively.
- Perform general administrative tasks as required to support the CEO’s daily activities.
- Tracked office supplies inventory ensuring it was well-stocked at all times.
- Coordinated travel arrangements and itineraries for senior executives to ensure seamless logistics, ensuring timely and cost-efficient trips.
- Arranged special events for improved team morale and cohesion.
- Offered superior customer service to clients leading to increased client satisfaction rates.
Executive secretary
Al Tawi ready-mix concrete Co.
Riyadh, Saudi Arabia
11.2019 - 11.2022
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements, to avoid scheduling conflicts.
- Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
- Prepare and organize yearly events from all over the World according to our Business.
- Facilitated communication between executives and employees for transparent business operations.
- Handle confidential and sensitive information with professionalism and discretion.
- Prepared detailed reports and presentations for meetings to facilitate informed decision-making.
- Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
- Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Support the CEO in preparing for board meetings, conferences, and official engagements.
- Maintain an organized filing system for important documents and records.
- Liaised with department heads, resulting in better inter-departmental coordination.
- Enhanced productivity by organizing and prioritizing tasks efficiently.
- Assist in tracking deadlines, key projects, and deliverables to ensure the CEO’s priorities are met.
- Ensured timely completion of projects by coordinating with various teams effectively.
- Perform general administrative tasks as required to support the CEO’s daily activities.
- Tracked office supplies inventory ensuring it was well-stocked at all times.
- Coordinated travel arrangements and itineraries for senior executives to ensure seamless logistics, ensuring timely and cost-efficient trips.
- Arranged special events for improved team morale and cohesion.
- Offered superior customer service to clients leading to increased client satisfaction rates.
Education
Bachelor of Business Administration - Business
MUST
Mirpur, AJK 05.2016 - 05.2019
Diploma - Computer Programs
TEVTA
Bhimber, AJK 03.2015 - 05.2016
ICS - Computer Science
Army public school & college
Bhimber, AJK 03.2013 - 03.2015
Skills
- Organized
- Communication
- Critical thinking
- Teamwork
- Meeting deadlines
- Transcription accuracy
- Time management proficiency
- Digital filing systems expertise
- Crisis management competency
- Event coordination efficiency
- Advanced typing
- Calendar organisation
- minute taking expertise
- Presentation design and delivery
- Foreign language fluency
- Microsoft office suite proficiency
- Business correspondence writing
- Multilingual proficiency
- Negotiation prowess
- Travel arrangements coordination
- Schedule management
- Call handling
- Meeting agendas and minute taking
- Client relationship building
- Executive support
- Internal communications
- Employee onboarding
- Supplier negotiation
Languages
English
Fluent
Arabic
Upper intermediate
Hindi
Fluent
Urdu
Native
Certification
Certificate of Executive Secretary from Lead Decisions
Certificate of Intelligence Quotient from IQ Boost
Affiliations
- Football
- Swimming
- Adventuring
Timeline
Executive secretary
Alkobraish Investment and Construction Co.
01.2023 - 09.2025
Executive secretary
Al Tawi ready-mix concrete Co.
11.2019 - 11.2022
Bachelor of Business Administration - Business
MUST
05.2016 - 05.2019
Diploma - Computer Programs
TEVTA
03.2015 - 05.2016
ICS - Computer Science
Army public school & college
03.2013 - 03.2015