MS OFFICE
MUHAMMAD ASGHAR IJAZ
ADMINISTRATIVE
Ltd, JUBAIL, IWP,04
Summary
I want a highly rewarding career where I can use my skills and knowledge for organizational and personal growth Driven Document Controller touting 14 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects. Document Control Specialist experienced in storing, managing, and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing, and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
16
16
years of professional experience
4
4
years of post-secondary education
4
4
Certifications
3
3
Languages
Work History
DOCUMENT CONTROLLER
TIEJUN
01.2021 - Current
- Prepare charts and trend analysis for daily observations, incidents, first aid cases, near miss and accidents reports from synergy life in a timely manner
- Filter and generate HSE reports from synergy life on daily, weekly and monthly basis to submit client
- Prepare event management, HSSE performance, Inspections and Walkthrough reports
- Generating Emergency Drill, Weekly statistics, Manpower and manhour data from synergy
- Prepare presentations and reports for weekly and monthly meetings
- Collect weekly and monthly data from subcontractors and maintain records for these in soft and hard forms
- Contractor HSE performance, including trending, incident management, HSE metrics, and other key information
- Filling and record management.
Senior Document Controller
TIEJUN
JUBAIL, KSA
01.2018 - Current
- Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed
- Verify that only the last revision drawings, submittals, etc
- Are distributed to all locations and involved parties concerned including sub-contractors
- Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes
- Maintain project drawing/documents distribution record
- Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings and related documents
- Prepare all documents based on the quality procedures for internal and external audit
- Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client
- Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc in a systematic way to facilitate an easy reference at all time
- Submitting technical documents for review and approval
- Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, technical queries, Inspection assignment package, Disposition Report, Material Request, Technical Approval Request, Hydro test packages and other miscellaneous project contract documents
- Preparing and update of various logs and registers.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Provided support for document controls and worked with contract documents.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Managed technical documentation flow of engineering, project management and construction activities.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Established and managed document distribution matrix and document control register.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Prepared documents for projects in accordance with project manager, team or client specifications.
- Manipulated and converted documents to meet needs of individual personnel or projects.
- Communicated with clients to review contracts, answer questions and determine special circumstances.
- Worked with internal staff to process documents and sent for closing.
- Built and updated diverse documents, charts, tables and mail merges using various programs.
- Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
- Verified continuity among corporate and divisional work teams by documenting and communicating actions, irregularities and continuing needs.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Completed transmittal logs and stored in files for specified durations.
DOCUMENT COORDINATOR
SEPCOIII Electric Power Construction Co. Ltd
YANBU, KSA
01.2016 - 01.2018
- Working as an HSE document coordinator for the last two and half years in EPC
- Prepare weekly statistics reports
- Prepare and update manpower and also safe man-hours on daily basis
- Prepare walk-down reports / RFIs and corrective actions
- Ensure a weekly site safety walk is conducted with the client and subcontractor’s management representative
- Responsible for working within the provisions and guidelines of the HSE system in compliance with ISO 9001:2008,
- Production of departmental letters, memo, and emails
- Prepare charts and trend analysis for daily observations, incidents, first aid cases, near miss reports and accidents in a timely manner
- Prepare gate passes for vehicles and personnel
- Prepare presentations and reports for weekly and monthly meetings
- Collect weekly and monthly data from subcontractors and maintain records for these in soft and hard forms
- Liaise with Corporate HSE Department to ensure a consistent approach is made in Document Control Administration
- Contractor HSE performance, including trending, incident management, HSE metrics, and other key information
- Filling and record management
- Ability to operate a computer effectively and the ability to use Microsoft Office products and other software applications effectively to manage information
- Other duties as directed by line management from time to time
QA/QC Document Controller
Islamabad, Pakistan
01.2012 - 01.2015
- Maintain registers of all receipts and issues or submissions of documents and correspondence.Register, log, distribute, track, issue, maintain and control office and site project documents and drawings
- Preparation of QC records and documentation for final submission to client.Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress
- Perform document control & Quality management activities.Receive, record, log, scan and distribute all project documents, shop drawings and other submittals
- Document distribution as per Document distribution for Hard copy and Electronic Document Transfer
- Checking all documents is issued and delivered to subcontractors, clients and workshops
- To maintain accurate record of the receipt and issue of transmittals
- To encode list of drawing received by area or plant number, arranged by drawing title, arranged by Drawing number, arranged by sheet number, and arranged if have revision by the drawing
- Preparation of all documents and communicating with employees in order to make submissions.
Admin Executive
Islamabad, Pakistan
01.2009 - 01.2012
- Prepare departmental correspondence to disseminate information through presentations, spreadsheets, letters, emails & memos etc
- Filter e-mails & general information, highlight urgent correspondence, queries, answer telephone calls
- In Production Planning & Control Division (PPC) my responsibilities are related to project scheduling, project documentation, material/store management, working with various project work orders and control of different job cards for each project
- Prepare and handles various project matters such as temporary advances, bill of materials, approvals for the purchase of materials, purchase indents, recoupment cases and requests for reimbursement claims and manages transport and travel arrangements for the department
- Keep and maintain an accurate and up-to-date record of papers and electronic correspondence
- Ensures confidentiality of personnel files and records
- Keeps a tab on the available stock of office supplies
- To administrate the staff leave
- To supervise and assist in the preparation of monthly reports/ expenses statements and reports to be supplied to management within prescribed time limits
- Prepare departmental correspondence to disseminate information through presentations, spreadsheets, letters, emails & memos etc.
Admin Assistant
Oqab Security Services Pvt Ltd
Rawalpindi, Pakistan
04.2006 - 05.2009
- Respond to telephone calls, take messages and write emails & letters
- Responsible for day-to-day update of in-out log/mail registers, meeting and other documentation
- Managing personnel files & company records
- Maintaining a leave log
- Managed office supplies
- Skills
- Communication
- Customer service
- Record maintenance
- Report Writing
- Administrative Work
- Time Management
- Correspondence handling
- Travel arrangements
- Meeting minutes
- Office procedures
- Supplies management
- Telephone Manner
Education
MBS (MASTER iN BUSINSS STUDIES - Business Sciences
VU of Pakistan
LAHORE PAKISTAN 01.2014 - 01.2016
Bachelor of Commerce - ACCOUNTS, BUSSINES, COMMUNICATION
AIOU
ISLAMABAD 01.2010 - 01.2012
Diploma - English Language Proficiency
Institute of Rural Management
ISLAMABAD 01.2012 - 06.2012
Administration Skills - undefined
Institute of Rural Management
ISLAMABAD 02.2012 - 02.2012
Skills
MS WORD
MS EXCEL
MS POWERPOINT
SYNERGI LIGE
Software
SYNERGI LIFE
ACONEX
ADOBE PROFESSIONAL
Certification
MICROSOFT WORD 2013
Timeline
SYNERGI LIFE
07-2021
DOCUMENT CONTROLLER
TIEJUN
01.2021 - Current
Senior Document Controller
TIEJUN
01.2018 - Current
MICROSOFT WORD 2013
12-2016
MICROSOFT POWERPOINT
12-2016
MICROSOFT EXCEL
12-2016
DOCUMENT COORDINATOR
SEPCOIII Electric Power Construction Co. Ltd
01.2016 - 01.2018
MBS (MASTER iN BUSINSS STUDIES - Business Sciences
VU of Pakistan
01.2014 - 01.2016
Institute of Rural Management
02.2012 - 02.2012
Diploma - English Language Proficiency
Institute of Rural Management
01.2012 - 06.2012
QA/QC Document Controller
01.2012 - 01.2015
Bachelor of Commerce - ACCOUNTS, BUSSINES, COMMUNICATION
AIOU
01.2010 - 01.2012
Admin Executive
01.2009 - 01.2012
Admin Assistant
Oqab Security Services Pvt Ltd
04.2006 - 05.2009