Summary
Overview
Work History
Education
Skills
Additional Information
Languages
Personal Information
Timeline
Generic

MUHAMMED RASHID

IDS Consulting Inc. Head Office No 102, Al Riyadh Near Kingdome Tower

Summary

Detail-oriented and accomplished Senior Document Controller with extensive experience in managing document control systems, ensuring compliance with organizational and industry standards. Demonstrates expertise in document lifecycle management, version control, and regulatory documentation across complex projects and multi-disciplinary teams. Skilled in developing and enforcing document control procedures, maintaining data integrity, and supporting project delivery through accurate record-keeping. Adept at utilizing digital document management systems and driving process improvements to enhance efficiency and reduce risk. Committed to supporting organizational objectives by ensuring seamless information flow and robust documentation governance.

Accomplished Human Resources professional with extensive expertise in employee relations oversight, recruitment strategies, and international mobility management. Demonstrates proficiency in HR policies and procedures, talent acquisition, and benefits and compensation management. Adept at leveraging advanced analytical skills for program analysis and workforce planning to drive organisational improvements. Proven track record in enhancing employee engagement through effective communication and team building initiatives. Career goal includes furthering organisational development by integrating innovative HR solutions to optimise human capital management.

Diligent Document Controller with experience managing high-volume data and documentation throughout project lifecycles. Organised and proactive with technically-sound knowledge of contracting methodologies for responsive information processing.

Overview

14
14
years of professional experience
2011
2011
years of post-secondary education

Work History

Senior document controller

IDS Consulting Inc.
Riyadh, Riyadh Region
12.2021 - Current
  • Assisted in audit preparations to ensure positive outcomes.
  • Improved project timelines with prompt distribution of necessary documents.
  • Maintained up-to-date records with diligent archiving and organisation tasks.
  • Developed new templates for documentation, improving clarity and consistency.
  • Tracked all incoming and outgoing correspondence, maintaining a clear record of communications.
  • Implemented version control measures by diligently tracking document amendments.
  • Collaborated closely with project teams for effective communication flow.
  • Expedited workflow processes to reduce project completion time.
  • Undertook regular audits on stored files, guaranteeing accurate file inventories.
  • Oversaw secure transfer of sensitive files to maintain confidentiality and data protection protocols.
  • Administered document management system, ensuring smooth business operations.
  • Managed off-site storage of archived documents to optimise office space utilisation.
  • Ensured compliance with industry standards for enhanced corporate reputation.
  • Streamlined document retrieval for improved company efficiency.
  • Controlled access rights to sensitive information, reinforcing security measures.
  • Facilitated smooth interdepartmental collaboration through timely provision of required documents.
  • Coordinated the circulation of revised policies across all departments, ensuring unified adherence.
  • Enhanced document control procedures by implementing efficient filing systems.
  • Reviewed technical documents for accuracy before release, minimising errors and omissions.
  • Boosted operational efficiency with the development of a comprehensive indexing system.
  • Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
  • Handled incoming correspondence and technical information, distributing as directed.
  • Managed requests for access to documentation, maintaining confidentiality.
  • Carried out secure destruction and disposal of sensitive documents.
  • Created and completed critical company documents in line with best practices.
  • Resolved issues related to documentation and associated information.
  • Shared documents at key times to facilitate timely project completion.
  • Trained team in document control and records management best practices.
  • Reviewed documents for accuracy, immediately notifying supervisor of errors.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Helped to assimilate key documents for company-wide projects.
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Oversaw document management for various corporate projects.
  • Gathered information and prepared data for use in reporting and documentation.
  • Produced document progress reports for senior managers.
  • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
  • Adhered to security protocols, keeping sensitive information and documentation private.
  • Assisted with updating and improving working practices in document control and records management approach.
  • Oversaw digitisation of printed materials.
  • Planned and implemented library organisational goals.
  • Maintained collection of audio, visual and digital material in systematic order.
  • Utilised specialised applications to collect and preserve digital information.
  • Explained use of library services and equipment to customers.
  • Conducted manual, online and interactive media reference searches to support customers.

HR Coordinator& Document Controller

Bazaar Al Riyadh
Tabuk, NEOM
09.2019 - 08.2021
  • Coordinated onboarding activities such as orientation, paperwork completion, and new hire training.
  • Served as a resource for employees regarding questions about benefits eligibility or coverage.
  • Assisted with payroll processing by verifying hours worked and ensuring accuracy of wages.
  • Monitored employee performance, attendance, and absences to ensure compliance with policies.
  • Advised management on effective ways to address disciplinary issues or grievances.
  • Managed employee relations initiatives such as team building activities or recognition events.
  • Ensured compliance with all labor laws related to hiring practices and working conditions.
  • Prepared documents for unemployment claims hearings or other administrative proceedings.
  • Created job descriptions that accurately reflected the roles and responsibilities of each position.
  • Analyzed trends in compensation data to inform decisions on salary increases or bonuses.
  • Collaborated with department heads to ensure smooth transitions during organizational changes.
  • Organized career development programs such as workshops, seminars, mentoring sessions.
  • Resolved employee disputes through mediation, arbitration, or other conflict resolution techniques.
  • Provided guidance on employment laws and regulations to managers and supervisors.
  • Reviewed human resource paperwork for accuracy and completeness by verifying and correcting data.
  • Developed and implemented procedures and programs to facilitate HR processes and enhance staff development.

HR Coordinator & Document Controller

Premium Care Medical Complex
Tabuk, Tabuk
08.2016 - 07.2019
  • Coordinated onboarding activities such as orientation, paperwork completion, and new hire training.
  • Served as a resource for employees regarding questions about benefits eligibility or coverage.
  • Assisted with payroll processing by verifying hours worked and ensuring accuracy of wages.
  • Developed and implemented procedures and programs to facilitate HR processes and enhance staff development.
  • Researched and analyzed data to identify trends, issues, and opportunities for improvement in the HR process.
  • Provided comprehensive administrative support to the human resources department, including coordinating recruitment activities and managing employee records.
  • Administered employee relations, responding to inquiries and resolving issues.
  • Organized and facilitated employee training and development programs.
  • Used consistent and non-discriminating process to select employees.
  • Attended job fairs to promote job opportunities and build community relations.
  • Identified staff vacancies and recruited, interview, and select applicants.
  • Maintained records and compiled statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
  • Conducted new employee orientation to foster positive attitude toward organizational objectives.

HR Coordinator & Document Controller

Al Maali Hospital
Hafar Al batin, Hafar Al batin
11.2013 - 03.2016
  • Coordinated onboarding activities such as orientation, paperwork completion, and new hire training.
  • Served as a resource for employees regarding questions about benefits eligibility or coverage.
  • Assisted with payroll processing by verifying hours worked and ensuring accuracy of wages.
  • Monitored employee performance, attendance, and absences to ensure compliance with policies.
  • Advised management on effective ways to address disciplinary issues or grievances.
  • Managed employee relations initiatives such as team building activities or recognition events.
  • Ensured compliance with all labor laws related to hiring practices and working conditions.
  • Prepared documents for unemployment claims hearings or other administrative proceedings.
  • Cultivated relationships with external vendors for cost-effective benefits administration services.
  • Created job descriptions that accurately reflected the roles and responsibilities of each position.
  • Analyzed trends in compensation data to inform decisions on salary increases or bonuses.
  • Collaborated with department heads to ensure smooth transitions during organizational changes.
  • Organized career development programs such as workshops, seminars, mentoring sessions.
  • Resolved employee disputes through mediation, arbitration, or other conflict resolution techniques.
  • Provided guidance on employment laws and regulations to managers and supervisors.
  • Implemented safety protocols and procedures to protect workers from potential hazards.
  • Reviewed human resource paperwork for accuracy and completeness by verifying and correcting data.
  • Developed and implemented procedures and programs to facilitate HR processes and enhance staff development.
  • Provided comprehensive administrative support to the human resources department, including coordinating recruitment activities and managing employee records.
  • Researched and analyzed data to identify trends, issues, and opportunities for improvement in the HR process.
  • Administered employee relations, responding to inquiries and resolving issues.
  • Organized and facilitated employee training and development programs.
  • Used consistent and non-discriminating process to select employees.
  • Attended job fairs to promote job opportunities and build community relations.
  • Provided employee services, such as food service, transportation and relocation service.
  • Prepared and followed budgets for personnel operations.
  • Administered compensation, benefits, and performance management systems and safety and recreation programs.
  • Prepared personnel forecast to project employment needs.
  • Negotiated bargaining agreements and helped interpret labor contracts.

HR Coordinator & Document Controller

Dr Noor Muhammed Khan General Hospital(DNMKGH)
Hafar Al batin, Hafar Al batin
08.2011 - 07.2013
  • Coordinated onboarding activities such as orientation, paperwork completion, and new hire training.
  • Served as a resource for employees regarding questions about benefits eligibility or coverage.
  • Assisted with payroll processing by verifying hours worked and ensuring accuracy of wages.
  • Monitored employee performance, attendance, and absences to ensure compliance with policies.
  • Advised management on effective ways to address disciplinary issues or grievances.
  • Managed employee relations initiatives such as team building activities or recognition events.
  • Ensured compliance with all labor laws related to hiring practices and working conditions.
  • Prepared documents for unemployment claims hearings or other administrative proceedings.
  • Cultivated relationships with external vendors for cost-effective benefits administration services.
  • Created job descriptions that accurately reflected the roles and responsibilities of each position.
  • Analyzed trends in compensation data to inform decisions on salary increases or bonuses.
  • Collaborated with department heads to ensure smooth transitions during organizational changes.
  • Organized career development programs such as workshops, seminars, mentoring sessions.
  • Resolved employee disputes through mediation, arbitration, or other conflict resolution techniques.
  • Provided guidance on employment laws and regulations to managers and supervisors.
  • Implemented safety protocols and procedures to protect workers from potential hazards.
  • Reviewed human resource paperwork for accuracy and completeness by verifying and correcting data.
  • Developed and implemented procedures and programs to facilitate HR processes and enhance staff development.
  • Provided comprehensive administrative support to the human resources department, including coordinating recruitment activities and managing employee records.
  • Researched and analyzed data to identify trends, issues, and opportunities for improvement in the HR process.
  • Administered employee relations, responding to inquiries and resolving issues.
  • Organized and facilitated employee training and development programs.
  • Used consistent and non-discriminating process to select employees.
  • Attended job fairs to promote job opportunities and build community relations.
  • Provided employee services, such as food service, transportation and relocation service.
  • Prepared and followed budgets for personnel operations.
  • Administered compensation, benefits, and performance management systems and safety and recreation programs.
  • Prepared personnel forecast to project employment needs.
  • Negotiated bargaining agreements and helped interpret labor contracts.

Education

Bachelor of Science (B.S.) - Mathematics and Computer Science

University of Punjab
Pakistan

Skills

  • Human Resources Management
  • Employee Relations Oversight
  • Bargaining Agreements
  • Organizational Skills
  • Corrective Action Planning
  • International mobility management
  • Recruitment and hiring
  • Program Analysis
  • Company Leadership
  • Relationship Building
  • Time management abilities
  • Team building
  • Job Analysis
  • Employee Development
  • Hiring and Onboarding
  • Effective Communication
  • Microsoft Office and Docusign
  • Multitasking
  • Professionals in Human Resources
  • Excellent Communication
  • Report Generation
  • Recruitment Strategies
  • Background Checks
  • Payroll Processing
  • New employee orientations
  • Accident Investigations
  • Benefits and compensation management
  • Workforce improvements
  • Data and Trends Analysis
  • Online position posting
  • Performance monitoring
  • Employee Engagement Strategies
  • Company organization
  • Exit Interviews
  • Data Entry and Reporting
  • Interdepartmental Coordination
  • Recruitment
  • Recruitment Management
  • Recordkeeping
  • Influencing and Persuasion
  • Teamwork and Collaboration
  • Union Negotiations
  • Benefits and payroll coordination
  • Labor law knowledge
  • Talent Acquisition
  • HR policies and procedures
  • Onboarding, Training, and Development
  • Coaching and Mentoring
  • Human Resource Management Software HRMS
  • Analytical Skills
  • Project Planning
  • HR software proficiency
  • Organizational Development
  • Performance Management
  • Networking and relationship building
  • Human Capital Management
  • Time Management
  • Workforce Planning
  • Staff recruiting and retention
  • Problem-solving abilities
  • Improving Organizational Standards
  • Employment law knowledge
  • Aconex System knowledge
  • ERP & SAP system knowledge
  • Excel proficiency
  • Logistics management
  • Client engagement
  • Information analysis
  • Advanced Excel
  • Social media strategy
  • Supply chain management
  • Technology integration
  • Employee training
  • Cloud computing
  • Confidentiality awareness
  • Data entry proficiency
  • File conversion expertise
  • Confidentiality protocols
  • Data backup procedures
  • Archival system familiarity
  • File indexing methodologies
  • Process optimisation strategy
  • Technical reporting writing
  • PDF editing software proficiency
  • Document control software mastery
  • File system proficiency
  • Confidentiality assurance
  • Scanning and photocopying techniques
  • Document security protocols
  • Documentation auditing
  • Workflow diagrams creation
  • Research competency
  • Interdepartmental collaboration
  • Database management
  • Database administration
  • Data organisation
  • Deadline management
  • Documentation review
  • Quality control oversight
  • Document coordination
  • Information management
  • Document compliance management
  • Outstanding organisation under pressure
  • Exceptional administration skills
  • Maintaining record of revisions
  • Document and form modernisation
  • Document progress reporting
  • 4Projects
  • Document systems auditing
  • SolidWorks Enterprise
  • Data privacy adherence
  • Team Leadership
  • Interpersonal communication

Additional Information

Having an excellent knowledge of Aconex System and others more than 10 programs like ERP & SAP system.

Languages

Urdu
English
Arabic

Personal Information

Title: HR Coordinator & Senior Document Controller

Timeline

Senior document controller

IDS Consulting Inc.
12.2021 - Current

HR Coordinator& Document Controller

Bazaar Al Riyadh
09.2019 - 08.2021

HR Coordinator & Document Controller

Premium Care Medical Complex
08.2016 - 07.2019

HR Coordinator & Document Controller

Al Maali Hospital
11.2013 - 03.2016

HR Coordinator & Document Controller

Dr Noor Muhammed Khan General Hospital(DNMKGH)
08.2011 - 07.2013

Bachelor of Science (B.S.) - Mathematics and Computer Science

University of Punjab

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MUHAMMED RASHID