MUSAB HASSAN IBRAHIM DOCUMENT CONTROLLER & PROJECT ADMIN
Makkah,Saudi Arabia
Overview
13
13
years of professional experience
4
4
years of post-secondary education
Work history
Document Controller
DAR International for Engineering Consultancy
Jeddah, Saudi Arabia
05.2023 - Current
- Review and updating technical documents (e.g., manuals and workflows) by using Oracle Aconex.
- Ensuring that all documents are recorded, log and well organized.
- Responsible for updating and maintaining the shop drawings Log, NCRs, and SORs.
- Review and release all issued NCRs & SORs to the contractor.
- Review all shop drawings to ensure proper submitted the contractor and delegate them to the relevant discipline.
- Review and issue the responses to the contractor’s shop drawings submittals.
- Review and release the planning discipline responses to the contractor’s weekly and monthly reports.
- Review and route contractor responses to the issued NCRs & SORs to the relevant discipline.
- Arrange internal interviews for the project candidates in coordination between the candidates & DAR team in the project.
- Propose the candidates to the client for project vacancies & coordinate with them to arrange interviews.
Project Admin
DAR International for Engineering Consultancy
Riyadh, Saudi Arabia
01.2020 - 04.2023
- Provide high level administrative/secretarial services.
- Prepare memos, letters and presentations.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Read and analyses incoming memos, and reports in order to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence.
- Document record information by recording, storing, or maintaining information in written or electronic form.
- prepare new candidate's interviews, follow up the issuance of sites entry permits with the client.
- Prepare the monthly invoices & follow up the payment.
- Follow-up and coordination with the client regarding technical reports, as well as administrative tasks such as requesting approval of employee’s vacations & preparing the monthly attendance sheet. etc.
- Scanning, image, organize and maintain hard copies of documents for record purposes.
General Accountant
Rafi Thobe Men's Tailoring
Riyadh, Saudi Arabia
07.2018 - 11.2019
- Recording daily financial transactions (sales, expenses, purchases).
- Preparing journal entries, cash flow statements, and periodic financial reports.
- Managed accounts receivable/ payable and reconciled supplier invoices.
- Monitoring fabric and tailoring materials inventory with cost control measures.
- Calculating garment production costs and analyzed profit margins.
- Processing payroll and maintaining employee payment records.
- Ensuring compliance with tax and regulatory requirements.
- Supporting the owner with accurate financial insights for decision making.
Document Controller
Dar Al Andalus Consulting Engineers
Al Ahsa, Saudi Arabia
05.2016 - 02.2018
- Coordinate all activities related to Document Control system, including technical documents, shop drawings, Request for information (RFI) and other related correspondences.
- Input & Output documents data into the standard registers (logs) ensuring that the information is accurate and up to date.
- Receiving and stamp incoming official documents from the contractor for distribution purposes.
- Ensure that controlled copies of latest approved documents are given to the appropriate employee or affiliated organization.
- Creating folders and segregates files in the system (server) for each discipline related to Structural, Architectural and MEP. etc.
- Categorize the files based on their latest revisions for safekeeping and record.
- Preparing progress reports for the submitted documents on a daily basis.
- Releasing the response for any types of transmittal / submittals for to the contractor & the client.
- Ensuring proper document classification, sorting, filing and proper electronic archiving.
- Scanning, image, organize and maintain hard copies of documents for record purposes.
- Typing of memos and letters to the contractor & Project management office.
- Prepare the monthly invoices & follow up the payment.
Secretary
Ramz Engineering Consultants
Riyadh, Saudi Arabia
10.2012 - 04.2016
- Keeping the hard copy in a good order including contract, correspondence... etc.
- Maintain contact lists (project, vendor, and client), correspondence log and action log.
- Write, proofread, and prepare correspondence and the assigned tasks per Project Manager or the Project team requests.
- Maintaining calendars, schedules appointments, screen calls and emails & taking appropriate actions, arranges meetings inclusive of venues.
- Distribute incoming documents such as reports, correspondence, memos.
- Scheduling appointments, meetings in coordination with the concerned parties.
- Inputting data and maintaining various computerized databases for correspondence, statistics, calendars, mail.
- Assist the Project Management Office in the organization of workshops, seminars, visiting missions, field trips.
- Prepare the monthly invoices & follow up the payment.
- Follow-up and coordination with the client regarding technical reports, as well as administrative tasks such as requesting approval of employee’s vacations & preparing the monthly attendance sheet. etc.
Education
Bachelor of Economics and Administrative Sciences - Accounting
University of Gadarif
Sudan 08.1999 - 10.2003
Diploma - Accounting
Dreams Tower Computer
Khartoum/ Sudan 11.2001 - 02.2002
Member of The Saudi Organization For Auditors And Accountant
Skills
- Oracle Aconex
- MS Office
- Ability to multitask and prioritize tasks
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to work with a team and as an individual
- Resourceful and proactive in problem solving
- Thorough knowledge of office procedures and protocols
- Excellent time management and organization skills
- Quick learner and confident to take up challenging tasks with a positive attitude
- Maintaining confidentiality
- Able to priorities duties and work under pressure while remaining calm and professional at all times
- Good Communication Skills
- Adaptability to in any work environment
- Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of the company
- Thorough knowledge of, and compliance, with administrative procedures and standards
- Excellent written and verbal communication skills – articulate and diplomatic manner
Languages
Arabic
Native
English
Upper intermediate
Summary
Experienced Admin cum Document Controller with a demonstrated history of working in the KSA. Skilled in coordination, maintaining records, Microsoft Office & Software Programs, English, and Strong administrative skills.
References
References available upon request.
Timeline
Document Controller
DAR International for Engineering Consultancy
05.2023 - Current
Project Admin
DAR International for Engineering Consultancy
01.2020 - 04.2023
General Accountant
Rafi Thobe Men's Tailoring
07.2018 - 11.2019
Document Controller
Dar Al Andalus Consulting Engineers
05.2016 - 02.2018
Secretary
Ramz Engineering Consultants
10.2012 - 04.2016
Diploma - Accounting
Dreams Tower Computer
11.2001 - 02.2002
Bachelor of Economics and Administrative Sciences - Accounting
University of Gadarif
08.1999 - 10.2003
Member of The Saudi Organization For Auditors And Accountant
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