Mustafa Shibeka
Computer Science
Summary
Hardworking and focused Administrative professional offering excellent communication, planning, and prioritization skills demonstrated through 15 years of performance. Skilled at drafting reports and business correspondence, managing mail, and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
I am seeking a challenging project administrator position in a reputed organization that utilizes my qualifications to develop and gain further skills.
Overview
14
14
years of professional experience
Work History
Operational Risk Administrative Officer
Fast Consortium
08.2016 - Current
- Participates in budget administration, providing analysis, keeping records, and working with the project manager on forecasting financial performance
- Managing workflow by assigning tasks to other administrative employees to meet and ensure work is completed correctly.
- Work with the procurement to ensure the process value that supports the contract activities based on time & budget management.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Oversaw office inventory activities by ordering requisitions, stocking, and receiving shipments.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- I consulted with company management to assess requirements and develop operational enhancements to streamline processes and increase team performance.
Projects Team Leader
Sigma Engineered Solutions Ltd.
01.2014 - 01.2016
- Single point of contact for contracts, budgets, and service performances
- Manage and precede contract requests, competitive bidding process, and bid defense meetings.
- Work accordingly with the procurement to ensure the processes value that supports the contract activities based on time & budget management.
- Responsible for On-Minute communications with the internal/outsourcing teams to fulfill the project schedule
- Manage and procedure the cost control to ensure the best value of quality, pricing, and delivered services.
- Develop and maintain necessary contracting documentation according to company policies and procedures.
- Generating new leads with internationally recognized organizations (American Embassy, Turkish Embassy, and Brazil Consulate).
- They were led by example, applying a thorough understanding of complex projects and business acumen to workplace challenges to motivate team members toward greater productivity.
- We communicated project expectations to team members and stakeholders to set the tone for high productivity.
- Managed technical projects, utilizing established tools and methodologies to complete projects on time.
Project Engineer
Charisma Co Ltd
09.2012 - 03.2013
- Site inspection of the three stadiums: Khartoum Stadium (13 gates), Al-Hilal Club Stadium (15 gates), and Al-Merreikh Club Stadium (20 gates)
- Communicating with the supplying factory of access gates (Shanghai DEMO Electronic Technology Co Ltd) from China and providing location measurements and existing designs to ensure it meet access gate requirements
- Designing the IT infrastructure connecting the system with the access gates, per requirements installation and configuration of the server, and then installing the e-ticketing program
- Test the access control system functionality, train the operation staff, and transfer the system to the operating company.
- Maintained records for each project and engineering discipline.
- Identified technical risks within managed projects.
- Developed and maintained relationships with suppliers to facilitate quality and timely delivery of materials.
- Implemented automated systems to improve the accuracy and efficiency of engineering processes.
- Developed and implemented procedures to verify compliance with engineering standards.
- Implemented new strategies to reduce costs and improve the engineering team's efficiency.
Project Coordinator
Blue Nile Insurance Co. Ltd
07.2010 - 07.2012
- Led a project team and coordinated the project requirements
- Please work with the Arima team to develop the selected modules that are suitable for our departmental workflow.
- Verified the quality of deliverables and conformed to specifications before submitting them to clients.
- Sourced, vetted, and managed vendors needed to accomplish project goals.
- Monitored project progress, identified risks, and took corrective action as needed.
- Implementing the agreed action plan to the agreed standards and deadlines
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Analyzed project performance data to identify areas of improvement.
- Verified the quality of deliverables and conformed to specifications before submitting them to clients.
- Facilitated workshops to collect project requirements and user feedback.
Education
Bachelor Of BSc in Computer Science -
Staffordshire University
Diploma in Information Technology - undefined
Bayan College for Science & Technology
Skills
- Policy and procedure modification
- Data Acquisition
- Documentation and control
- Procedure Development
- Budget Adherence
- Human Resources Support
- Database Management
- Scheduling and calendar management
- Relationship Building
- Contract Negotiations
Timeline
Operational Risk Administrative Officer
Fast Consortium
08.2016 - Current
Projects Team Leader
Sigma Engineered Solutions Ltd.
01.2014 - 01.2016
Project Engineer
Charisma Co Ltd
09.2012 - 03.2013
Project Coordinator
Blue Nile Insurance Co. Ltd
07.2010 - 07.2012
Bachelor Of BSc in Computer Science -
Staffordshire University
Diploma in Information Technology - undefined
Bayan College for Science & Technology
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