Nawaf Alghamdi

Managed employee affairs, recruitment coordination, and HR administration across multiple locations, alongside a concurrent executive administrative position.

• Coordinated recruitment for administrative, operational, technical, and support roles, covering job advertisements, candidate sourcing, CV screening, interviews, and recruitment agency follow-up.
• Prepared job offers, confirmed joining dates, collected employment documents, and coordinated onboarding, orientation, and department introductions.
• Prepared job descriptions, employment letters, experience certificates, HR announcements, and employee acknowledgment forms.
• Maintained confidential personnel records and updated employee information through Jisr, Excel, and structured HR filing systems.
• Coordinated Qiwa employment contracts, residency and work permit renewals, employee transfers, and related government requirements.
• Processed documentation for promotions, job title changes, salary adjustments, and medical insurance additions and removals.
• Followed up on attendance, leave requests, leave balances, and return-to-work requirements.
• Supported payroll preparation by reviewing allowances, deductions, salary changes, and leave-related adjustments with Finance.
• Documented employee grievances and workplace incidents, gathered statements, supported investigations, and prepared warnings and disciplinary correspondence.
• Coordinated resignations, contract non-renewals, employee clearances, and end-of-service calculations and documentation.
• Arranged employee flights, exit/re-entry visas, accommodation, transportation, and travel amendments.
• Coordinated health certificate procedures through Balady, medical examinations, and employee training registrations, schedules, assessments, and certificates.
• Developed HR trackers and management reports covering staffing requirements, recruitment progress, employee status, document expiries, leave, and training.

Supported the CEO and business owner through executive coordination, business documentation, project follow-up, and external stakeholder communication, alongside a concurrent HR Specialist position.

• Organized executive priorities and daily administrative tasks, using Asana to assign follow-up actions, track deadlines, monitor progress, and escalate outstanding matters.
• Scheduled meetings, coordinated attendees, prepared agendas and supporting materials, and followed up on decisions and assigned responsibilities.
• Drafted Arabic and English business correspondence, reports, presentations, and briefing materials for management.
• Compiled, reviewed, and organized business files for meetings, submissions, and management review; maintained structured digital archives and document versions.
• Coordinated authorized reviews, approvals, signatures, and company stamps for agreements and official business documents.
• Designed company certificates, invitations, announcements, and internal visual materials using Canva.
• Supported tenders and business opportunities by organizing submission requirements and coordinating technical proposals, financial offers, company profiles, and supporting attachments.
• Followed up on bank guarantee issuance, amendments, collection, and return requirements with banks and relevant stakeholders.
• Prepared supplier registration packages, confidentiality agreements, due diligence forms, and company information for authorized legal and management review.
• Coordinated with landlords, site management, and government authorities on site-use agreements, approval letters, commercial permits, and access arrangements.
• Requested contractor and supplier quotations, company profiles, and previous project references; consolidated information for management review.
• Followed up with Finance and service providers on invoices, payment requests, tax invoices, payment confirmations, insurance refunds, and service renewals.
• Supported branch projects and office handovers, including key handovers, equipment movements, maintenance requirements, and IT or service-provider coordination.
• Organized event and marketing logistics, including supplier arrangements, filming permissions, site requirements, and operational schedules.
• Contributed to work scopes, administrative procedures, approval forms, and reusable templates, clarifying requirements, responsibilities, and follow-up steps.