Summary
Overview
Work History
Education
Skills
Software
Timeline
Generic

Nisar Ahmed

DOCUMENT CONTROL
Riyadh,Riyadh

Summary

Adaptable Document Controller offering background in process improvements and document preparation. Dependable professional with exceptional computer talents. Driven Document Controller touting [Number] years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects. Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level [Job Title] position. Ready to help team achieve company goals. Offering expertise in creating, organizing and managing documentation for [Type] requirements. Expert [Software] user bringing strong technical acumen, excellent communication skills and unsurpassed dedication to quality and accuracy. Document Management Specialist, providing general administrative back-up and other duties. More than [Number] years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail. Document Review Specialist with demonstrated success negotiating, researching and communicating effectively. Provided leadership vision, direction, development and maintenance of multiple complex and high priority contracts directly impacting business strategies of organization. Strong organizational skills to think strategically and react quickly to internal and external needs. Documentation Specialist experience ensuring organization's documents are stored efficiently and are easily accessible to staff. Develop and implement management and control strategies. High level of organizational skills, attention to detail and communicate. Meticulous and methodical document management professional with [Number]-year background in [Industry] environments. Coordinates files and maintains workflows in compliance with business, customer and project management needs. Document Control Specialist with [Number] years of [Industry] experience. Proficient in Microsoft Word formatting and document management. Familiar and comfortable with paper-based document control procedures in addition to GMP regulated environment. Excellent eye for detail and highly organized. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Document management professional adept at managing processes for master documentation and archives. Participates in validation of EDRMS assuring document systems operation. Strong organizational and multitasking skills to work with minimal supervision. Coordinates and provides guidance on validation for computer systems, manufacturing equipment, analytical equipment, utility systems and cleaning and process validation.

Overview

9
9
years of professional experience
2
2
years of post-secondary education
2
2
Language

Work History

Document Controller

saudi bin laden group holding Co.
Riyadh
01.2017 - Current
  • Provided support for document controls and worked with contract documents.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Established and managed document distribution matrix and document control register.
  • Created project control documentation to support needs of important projects.
  • Complied with safety regulations as outlined in organizational procedures to minimize [Type] issues.
  • Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Completed transmittal logs and stored in files for specified durations.
  • Prepared documents for projects in accordance with project manager, team, or client specifications.
  • Built and updated diverse documents, charts, tables and mail merges using various programs.
  • Converted documents from one application to another.
  • Established, improved and reinforced document management systems to handle current and expected requirements.
  • Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
  • Developed and edited template contracts with changes in company's service lines or new developments.
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Worked with internal team members to remedy issues with preemptive solutions.
  • Managed file archival and information retrievals.
  • Worked with internal staff to process documents and sent for closing.
  • Assessed impact of emerging technology and system upgrades on workflow.
  • Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
  • Collaborated across departments and levels of management to gain consensus on procedural documentation.
  • Strengthened system efficiency by identifying lagging operational processes and implementing optimal solutions.
  • Manipulated and converted documents to meet needs of individual personnel or projects.
  • Promoted efficient document processing by maintaining orderly and clean control room.
  • Created and maintained user accounts and properly routed documents for approval and training.
  • Utilized [Software] to scan and clean up project documents.
  • Transmitted documents, organized revisions and tracked changes.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Gathered, reviewed and input [Area of expertise] reports each day using [Type] software.
  • Managed training courses, setup and maintenance for document control systems.

Secretary & Document Controller

Empower Contracting Co.
Riyadh
06.2014 - 12.2016
  • Answered multi-line phone system and enthusiastically greeted callers.
  • Scheduled appointments and conducted follow-up calls to clients.
  • Handled daily scheduling tasks and provided administrative support for entire department.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Booked airfare, hotel, and ground transportation to coordinate office travel.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Performed research to collect and record industry data.
  • Established administrative work procedures to track staff's daily tasks.
  • Recorded and tracked operational expenses to identify and eliminate wasteful spending.
  • Maintained electronic filing systems and categorized documents.
  • Created and updated records and files to maintain document compliance.
  • Composed inter-office correspondence and provided product and service information to customers.
  • Entered data into system and updated customer contacts with information to keep records current.
  • Maintained daily report documents, memos and invoices.

Education

Bachelor of Commerce - Accounting

Karachi University
Karachi, Pakistan
06.2006 - 09.2008

Skills

Process improvements

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Software

ACONEX

Timeline

Document Controller

saudi bin laden group holding Co.
01.2017 - Current

Secretary & Document Controller

Empower Contracting Co.
06.2014 - 12.2016

Bachelor of Commerce - Accounting

Karachi University
06.2006 - 09.2008
Nisar AhmedDOCUMENT CONTROL