Niyas Rehiman

Project Administrator (Marine Projects)

Al-Saad General Contracting Co. Ltd

Al Jubayl, Eastern Province

07.2007 - 03.2025

F&A team leader with extensive experience in marine environment with a one of the national marine contracting company in Saudi Arabia
Experience in Finance & Accounts, MIS Reporting, Internal Audit and Project Administration and Procurement functions
Performed all the duties required for the day today financial operations of the company
Reviewing and validating input data interface into excel, ensuring required authorization are obtained; complete checks are done prior to payment disbursement of vendors/subcontractors on routine basis
Worked closely with Purchase, Project and HR Teams and other departments in analyzing and resolving challenges
Responsible for analyzing, trouble shooting and reporting on error in Project day to day operation
Handled the responsibilities as a Team Leader of Accounts Payable & Accounts receivable function
Co-ordination with Purchase team for daily purchase order related queries and rectification of issues with our procurement department.
Handled details of Bank Guarantees, Letter of Credits and other records related to the financial dealings with our finance department.
Independently handled office correspondence, maintained records and files as per company standards
Performing the functions of Accounts receivable, maintaining the details on day to day basis and coordinating with other departments, sites and clients regarding raising of invoices and collection of receivables on time
Preparing financial reports for the superiors as and when required
Act as the first contact point in response to all queries by employees/ Contractors/Project team on all matters related to invoicing.
Provided administrative support to Project Managers, aiding in successful project execution.
Managed project lifecycle stages to ensure timely completion and adherence to budget constraints.
Executed regular status reporting procedures, keeping all stakeholders informed about the progress of projects.
Organized training sessions for new employees improving their understanding of organization's working style and expectations.
Streamlined project delivery process by effectively coordinating key tasks and deadlines.
Ensured compliance with company policies whilst performing daily administrative duties.
Completed administrative paperwork promptly upon request from senior management ensuring no delays in processes or decisions.
Maintained up-to-date project documentation, ensuring easy access for stakeholders.
Implemented risk management plans for mitigating potential issues during project execution.
Coordinated with external vendors, facilitating smooth operations and timely delivery of resources.
Tracked costs and schedules using specialised software applications designed for effective project administration.
Evaluated project requirements and allocated resources to align with milestones.
Negotiated contracts to secure subcontractors and vendors to meet project needs.
Minimised accidents and incidents with comprehensive health and safety procedures.
Negotiated with suppliers to reduce costs.
Built relationships with stakeholders through outstanding client management skills.
Reduced costs by allocating site resources and subcontractors for strict budget controls.
Drove client retention through quality project execution.
Tracked and communicated project status, timelines and action items from project inception to delivery.
Led meetings with department executives to review project status, drafting action plans to deliver proposed changes.

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